Permissions Required for Accessing, Crawling, and Submitting
Documents
There are several kinds of permissions a user needs to
view, submit, or crawl documents.
| Action |
Permissions Needed |
| Access documents imported into the portal |
- Read access to the document link in the Knowledge Directory
- Read access to the Knowledge Directory folder in which the link
is stored
- Read access to the content source used to import the document
- If the document is not gatewayed, access to the document in the
source repository
|
| Crawl documents into the portal |
- Edit access to the Knowledge Directory folder into which they
are crawling documents
- Edit access to the administrative folder in which they are creating
the content crawler
- Select access to the content source
- Access Administration activity right
- Create Content Crawlers activity right
- Select access to a job that can run the content crawler or Create
Jobs activity right plus Edit access to an administrative folder that
is registered to an Automation Service
|
| Submit a document into the portal |
- Edit access to the Knowledge Directory folder into which they
are submitting a document
- Select access to a content source that supports document submission
- If the associated content web service does not support browsing,
knowledge of the path to the document
|
Note: If you have content sources that access sensitive information,
be aware that users that have access to the content source and have
the additional permissions listed in the table could access anything
that the user that the content source impersonates can access. For
this reason, you might want to create multiple content sources that
access the same repository but that use different authentication information
and for which you allow different users access.
