Access to the collaborative environment and specific rooms within a campus is controlled through the use of unique user identification. Each user added to the environment will have personal details allowing other users to view contact information and search by user skills. Administrators can grant users the ability to administrate campus, building, and room settings. Administrators can also grant or deny users access to any room.
Administrators may also assign certain users access to remote campuses. These users will be allowed to navigate into the remote campus to which they have been given access, while they remain logged into their own local campus. Remote users are able to access any rooms within the campus to which they have been given access, and work inside that campus as a local user would. Users are given access to remote campuses by creating a group and then assigning that group access when creating the remote campus connection. Administrators of a campus must accept users as remote users in order to allow them access to their campus. In this way, administrators of both the home and remote campus select remote users. See Remote Campus User Administration for details.
The User Summary page, available through the Users tab, enables administrators to add or delete campus users, or to access the User Details page. The User Details page presents specific information on each user and allows administrators to modify information.
To access the User Summary page:
From the Campus Details page, select the Users tab.
The User Summary page will appear.
To access the User Details page:
Select a campus from the Campus Summary page. The Campus Details page will appear.
Select the Users tab at the top of the page. The User Summary page will appear
Click on the desired user name. The User Details page will appear.
Figure 7-1 User Summary
User Details
Each user added to the environment will have personal details allowing other users to view contact information and search by user skills. These skills may be added using the User Details page. User Information that may be added, viewed, or modified is as follows:
User Login: A simple string of characters with no spaces. Note that this user must also be created in the security realm of the application server and the username must be exactly the same in both places.
Full Name: The user's first and last name.
User Icon: (Optional) Selecting the Browse button will open a browser to locate the image file on your computer to serve as the icon for the new user.
Information: (Optional) Telephone numbers and an email address for the user. If the Forward Pages to Email while Offline box is checked, the user will receive a message at the indicated email address when a page is sent to them by another user while they are not logged in to the system.
Skill Set: See User Skill for step-by-step instructions on selecting the appropriate skills for the selected user.
Home: The building, floor, and room that will be the default location for this user when logging into the campus.
To view or modify user details:
From the Campus Details page, select the User tab. The User Summary page will appear.
Click on the desired user name on the User Summary page. The User Details page will appear.
Modify user details as desired.
Click the Save button at the bottom of the page to save your changes. Changes will not be recorded unless you save.
Figure 7-2 User Details
Adding and Deleting Users
Users may be added to or deleted from the collaborative environment through the User Summary page. Each user will have personal details allowing other users to view contact information and search by user skills.
To add a new user:
On the User Summary page, click the New button to access a new User Details page.
Complete user details as follows:
User Login: A simple string of characters with no spaces. Note that this user must also be created in the security realm of the application server and the username must be exactly the same in both places.
Full Name: The user's first and last name.
User Icon: (Optional) Selecting the Browse button will open a browser to locate the image file on your computer to serve as the icon for the new user.
Contact Information: (Optional) Telephone numbers and an email address for the user. If the Forward Pages to Email while Offline box is checked, the user will receive a message at the indicated email address when a page is sent to them by another user while they are not logged in to the system.
Skill Set: See User Skills for step-by-step instructions on selecting the appropriate skills for the selected user.
Home: The building, floor, and room that will be the default location for this user when logging into the campus.
Click the Save button at the bottom of the page to save the new user details. Changes will not be recorded unless you save.
Note:
To add another user without returning to the User Summary page, click the Save/Next button. A new User Details page will appear.
To delete a user:
From the users list on the User Summary page, select the check box next to the user you wish to delete. A checkmark will appear in the box when the user has been selected.
Click the Delete button at the bottom of the page. A confirmation window will appear.
Click OK to delete the user or Cancel to return to the previous page.
Figure 7-3 User Summary
User Skills
Each user added to the collaborative environment may be assigned a set of skills in the User Details page. This will allow other users and administrators to view a user's skill set, or search for user by selected skills.
To select user skills:
Click on the arrow button next to Skill Set in the User Details page to view the skill set window.
Highlight the appropriate skills for the user in the Available Skills list.
If desired, use the Contains field to quickly search for specific skills in the list.
Click the right arrow button to move the highlighted skills to the Selected Skills list on the right. You may removed skills by highlighting them in the Selected Skills list and clicking the left arrow button.
Click the Save button in the lower right corner of the page to save changes. Changes will not be recorded unless you save.
