Completing Conversion Tasks

This chapter provides an overview of base currency conversion plans and discusses how to:

Click to jump to parent topicUnderstanding Base Currency Conversion Plans

Before you begin the tasks for setting up and running the base currency conversion, make sure that you understand what a conversion plan is and why you might want to set up more than one conversion plan in an environment.

A conversion plan contains a list of companies that you plan to convert to a new base currency. When you run the base currency conversion to convert to the new base currency, you run the conversion by plan and environment. The system converts the data for a plan in the same environment that you run the conversion.

This example shows the setup for a single conversion plan in which multiple currencies are converted:

Example of a Single Conversion Plan

Clients with only a few companies to convert to the new base currency might set up one conversion plan for each company, instead of one plan for all companies.

This example shows the setup for multiple plans in which multiple currencies are converted in multiple plans:

Example of Three Conversion Plans

This example shows the setup for multiple plans in which each currency is converted in a separate plan:

Example of Six Conversion Plans

Clients find that it is easier to manage the conversion and review the results for a single currency, instead of multiple currencies in a plan.

Clients who set up multiple plans must run the base currency conversion one plan at a time, and upon successful completion, delete the conversion log before running the next plan.

To set up a conversion plan, you enter conversion constant information and assign companies to the plan on the Conversion Plan Revisions form of the Conversion Constants program (P0087). When you run the base currency conversion, the system retrieves the exchange rate for each company in the plan from the F0015 table.

As you prepare to set up the conversion plans, ask:

Based on the answers to these questions and any special considerations at the site, such as schedules and resources, carefully evaluate how you want to convert the company base currencies and set up the conversion plans accordingly.

Note. You do not have to convert companies that have multicurrency intercompany transactions in the same conversion plan or at the same time. However, you must convert all companies in all plans before you run the Multicurr Interco Conversion program (R890911EB) and the Multicurr Interco Conversion Post program (R8909801EB), which make the necessary adjustments and keep the multicurrency intercompany transactions in balance.

Click to jump to parent topicSetting Up Conversion Plans

This section provides overviews of conversion plan setup, constants, and audit records, lists prerequisites, and discusses how to:

Note. Set up the base currency conversion plan and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicUnderstanding Conversion Plan Setup

When you set up a conversion plan, you enter a description and status, and the system loads the conversion programs into the plan. To set up a conversion plan, you use a front-end program called the Euro Conversion Planner/Workbench (P9840E). This program was originally created for companies in the Economic and Monetary Union (EMU) that converted to the euro, but any company can use it to convert to a new base currency.

The Euro Conversion Planner/Workbench program interfaces with the existing Installation Planner (P9840) and Control Table Workbench (P98413) programs and provides access to these forms:

Click to jump to top of pageClick to jump to parent topicUnderstanding Conversion Plan Constants

When you set up constants for a conversion plan, you assign companies and currency information to the plan. The base currency conversion uses the constants for a plan to determine which company base currencies to convert, which currency to convert to, and the effective date to use to retrieve conversion rates from the F0015 table. When you set up the constants, you also enter a plan exchange rate and currency conversion method. The rate and method are used only by the ordered and additional conversion jobs.

Click to jump to top of pageClick to jump to parent topicUnderstanding Audit Records

Audit records show transaction amounts before and after the base currency conversion and the conversion rate used to calculate the new base currency amount. All programs for the base currency conversion automatically create audit records for each table and write the records to the F0086 table, although the conversion programs do not require that you create audit records.

If you want the system to create audit records for all tables in a plan, skip the task Preventing the Creation of Audit Records. When the Audit Record Y/N File - Euro table (F0085) contains no record for a plan, the conversion programs automatically create audit records.

If you do not want the system to create audit records for all tables, you must complete the task Preventing the Creation of Audit Records and create a record for the plan. When the F0085 table contains a record for a plan, the conversion programs search the table and determine whether to create audit records. You can create audit records for some tables and not others.

Important! Creating audit records during the base currency conversion can require a substantial amount of disk space.

See Sizing Impacts on the F0911, F0902, and F0086 Tables.

Carefully consider whether you need to create audit records for a table. Consult your auditors to find out which audit records are required by your company, if applicable, and the country in which you conduct business.

To produce a report, you can create and run a query or batch program over the F0086 table. To do this, you need the composite key for each table converted. If you decide to run a batch program, create the report based on the F0086 Audit Report Model program (R0086) that appears on the Setup and Conversion menu (G97UE9A).

See Composite Keys for JD Edwards EnterpriseOne Systems.

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you complete the tasks in this section:

Click to jump to top of pageClick to jump to parent topicForms Used To Set Up Conversion Plans

Form Name

FormID

Navigation

Usage

Work with Conversion Plans

W0087B

Setup and Conversion (G97UE9A), Conversion Constants

Review a list of conversion plans.

Conversion Plan Revisions

W0087C

Click Add on the Work with Conversion Plans form.

Set up constants for a conversion plan.

Work with Audit Definitions

W0085EA

Setup and Conversion (G97UE9A), Audit Record Maintenance

Work with audit records for a plan.

Audit Definition Revisions

W0085EB

Select a plan on the Work with Audit Definitions form and click Select.

Revise audit record values for a conversion plan.

Work with Currency Conversion Plans

W9840EC

In the Windows environment, Advanced Operations (GH9611), Euro Conversion Planner/Workbench

Work with conversion plans.

Maintain Currency Conversion Plans

W9840EA

Click Add on the Work with Currency Conversion Plans form.

Set up conversion plans.

Euro Conversion Planner

W9840T

On the Work with Currency Conversion Plans form, select a plan, and then select Conversion Planner from the Row menu.

Review conversion programs in a plan.

Click to jump to top of pageClick to jump to parent topicVerifying Statuses for UDC Table H90/DS

The UDC table H90/DS lists the various statuses that a program can have throughout an installation or conversion. The statuses that apply specifically to the base currency conversion are 10, 45, 50, 60, and 70.

Click to jump to top of pageClick to jump to parent topicSetting Up a Conversion Plan

Access the Work with Currency Conversion Plans form.

To set up a conversion plan:

  1. Click Add on the Work with Currency Conversion Plans form.

  2. On the Maintain Currency Conversion Plans form, complete these fields:

  3. Click OK and the system:

  4. On the Work with Currency Conversion Plans form, select the plan and then select Conversion Planner from the Row menu to review the conversion programs in the plan:

  5. On the Euro Conversion Planner form:

    The New Environment and Previous Environment fields contain the same name. This is because you run the conversion and convert the data in the same environment.

    The Conversion Sequence field begins at 101 for the first conversion program and is numbered sequentially through the last conversion program.

    The Dependency Sequence field contains 0 (zero) for all conversion programs except:

  6. Refer to the list of systems that you use.

    Based on the list, determine which systems you do not use. To improve processing time, you should remove conversion programs for any systems that do not apply to the plan, as described in the next step.

  7. Select the record that corresponds to a program that you do not use and select Delete on the Table Conversion Planner form.

  8. Select Auto Load from the Form menu if you inadvertently deleted a program.

    The system reloads all type 8 (conversion) programs into the plan and resets the plan status to 10 (In Planning).

  9. Click Save.

  10. Click Cancel when you are satisfied with the contents of the plan.

Click to jump to top of pageClick to jump to parent topicSetting Up Conversion Plan Constants

Access the Conversion Plan Revisions form.

To set up constants for a conversion plan:

  1. On the Conversion Plan Revisions form, complete the Plan Name field using these guidelines:

  2. Complete these fields:

  3. Click OK.

Click to jump to top of pageClick to jump to parent topicPreventing the Creation of Audit Records

Access the Work with Audit Definitions form.

Copy the tables from the model plan ZJDE into the conversion plan, and then change the value in the Audit Record Flag field for each table in which you do not want the system to create audit records. The default value 0 (blank) creates an audit record for a table. If you do not want to create audit records for a table, enter the value 1.

To prevent audit records from being created:

  1. On the Work with Audit Definitions form, select ZJDE (model plan) and click Copy.

  2. Enter the name of your plan on the Audit Definition Revisions form.

  3. Change the value in the Audit Record Flag field, where applicable.

    Change this value to 1 for any tables that do not require an audit record or are not used at the site. The Audit Record Flag field controls whether the creation of an audit record is suppressed during the conversion. Values are:

    Blank or 0: Do not suppress the creation of an audit record.

    That is, create an audit record. Audit records are written to the F0086 table.

    1: Suppress the creation of an audit record

    That is, do not create an audit record.

    Note. The F0911, F03B11, and F0411 tables write tax records to the F0018 table. If you prevent the system from creating audit records for the F0911, F03B11 or F0411 table, remember to do the same for the F0018 table.

  4. Select OK.

  5. Verify that the new plan appears on the Work with Audit Definitions form.

  6. Read the caution and complete the remaining steps to remove a plan that was entered in error.

    Important! The Delete button on this form does not check the status of a plan before removing it. Make sure that you have not run the base currency conversion for the plan that you want to delete.

  7. On the Work with Audit Definitions form, select the plan and click Delete.

  8. Click OK on Confirm Delete.

 

Click to jump to parent topicRunning the Base Currency Conversion

This section provides overviews of the conversion workbench and the differences between the workbench and postconversion programs, lists prerequisites, and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Conversion Workbench

When you run the conversion workbench, you run it by conversion plan, and the system converts the records for the companies that are defined in that plan. Some clients set up only one conversion plan, whereas others set up multiple plans. Clients with multiple plans must run the conversion workbench one plan at a time and, upon successful completion, delete the conversion log before running the next plan.

Review this list for information about what you can expect while the base currency conversion is being processed:

You will refer to this list throughout the base currency conversion.

Note. Run the conversion workbench and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicUnderstanding Differences Between the Workbench and Postconversion Programs

The conversion workbench and the postconversion (ordered and additional conversion) programs are similar in that they convert transaction amounts to the new base currency; however, they are different in many other ways.

The differences are described in this table:

Conversion Workbench

Postconversion Programs

You access the conversion workbench from the Euro Conversion Planner/Workbench program (P9840E) on the Advanced Operations menu (GH9611).

The ordered conversion programs are located on the Ordered Conversion Jobs menu (G97UE90).

The additional conversion programs are located on the Additional Conversion Jobs menu (G97UE901).

The Euro Planner/Workbench program consists of the base currency conversion programs that you load into the workbench when you set up a conversion plan. The programs in the conversion workbench are launched when you run the Control Table Workbench program (P98413).

The postconversion programs consist of ordered and additional conversion programs that you run after you successfully run the conversion workbench.

The programs in the Euro Planner/Workbench program convert amounts on records that have a company, business unit, or currency code. The company, business unit, or currency code determine the base company currency on the record.

The postconversion programs convert amounts on records that do not have a company, business unit, or currency code. You must determine which records to convert using the data selection.

You run the conversion workbench one time for a plan.

You can run a postconversion program multiple times for a plan, converting different data each time, as specified in the data selection.

For each conversion program in the conversion workbench, the system converts all records in the associated tables.

For each ordered and additional conversion program, the system converts certain records in the associated table based on the data selection that you enter.

The conversion workbench retrieves conversion rates from the F0015 table.

You enter rates on the Revise Currency Exchange Rates form (P0015A).

Depending on the ordered or additional conversion program, the system retrieves conversion rates from:

  • The Conversion Constants File for Euro table (F0087). You enter this rate in the Exchange Rate field on the Conversion Constants form. You can change it to coincide with the records being converted.

  • The F0015 table. You enter this rate on the Revise Currency Exchange Rates form (P0015A).

All postconversion programs, except for Multicurr Interco Conversion (R890911EB) and Price Variable Conversion (R894075EB), retrieve rates from the F0087 table. The Multicurrency Intercompany Conversion and Price Variable Conversion programs retrieve rates from the F0015 table, based on the currencies of the companies being converted in the plan.

See Also

Running Postconversion Programs

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you complete the tasks in this section:

Click to jump to top of pageClick to jump to parent topicForm Used To Run the Conversion Workbench

Form Name

FormID

Navigation

Usage

Euro Conversion Workbench

W98413D

In the Windows environment, Advanced Operations (GH9611), Euro Conversion Planner/Workbench.

Select a plan on the Work with Currency Conversion Plans form, and then select Conversion Workbench from the Row menu.

Convert companies in a plan to a new base currency.

Click to jump to top of pageClick to jump to parent topicReviewing Programs for a Conversion Plan

To review the programs for a specific conversion plan and the sequences in which the programs must run, print a list:

  1. On Work with Currency Conversion Plans, select a conversion plan.

  2. Select Conversion Workbench from the Row menu.

  3. On Euro Conversion Workbench, select Grid -> Print from the Preferences menu.

    Alternatively, you can export the data to a spreadsheet and print the spreadsheet.

You will refer to this list throughout the base currency conversion.

Click to jump to top of pageClick to jump to parent topicRunning the Conversion Workbench

Access the Euro Conversion Workbench form.

Note. The New Status field on the Euro Conversion Workbench form always contains the default value 60, which you should not change. This default value reflects the detail status that each conversion program should have upon successful completion.

To run the conversion workbench:

  1. Select the Synch option on the Euro Conversion Workbench form.

    Each conversion program runs to completion before another one is launched, regardless of whether you have a single job queue or multiple job queues. The system creates one or multiple Table Conversion/Merge Driver reports (R98405), based on this information:

  2. Select Convert All from the Form menu.

    You should convert all tables when you run the conversion workbench for a plan; however, you can convert selected tables by choosing Convert Selected from the Form menu.

Click to jump to parent topicRunning Multiple Versions of the Accounts Receivable Conversion Programs

This section provides an overview of accounts receivable tables and discusses how to run multiple versions of an accounts receivable conversion program.

Click to jump to top of pageClick to jump to parent topicUnderstanding Accounts Receivable Tables

The volume of records stored in the JD Edwards EnterpriseOne Accounts Receivable tables can affect processing time when you run the conversion workbench. To reduce the processing time, you can create and run multiple versions of the accounts receivable conversion programs from different workstations.

Before you create and run multiple versions, analyze the data in the accounts receivable tables and look for a logical way in which to group the records into equal parts (or versions). You might decide to group the records by company only, by batch type, batch, or general ledger date; or by an internal tracking number called the unique key ID. You can group the records into different versions using any of the fields that are available in the data selection for a particular conversion program.

The unique key IDs for the JD Edwards EnterpriseOne Accounts Receivable tables are:

Key IDs

Table(s)

DOC, DCT, CO, and SFX

F03B11

DOC, DCT, CO, SFX, and SFXE

Invoice Revisions (F03B112)

PYID

F03B13 and F03B14

UKID

F03B22 and F03B23

DCID

F03B40 and F03B41

To view the unique key IDs for these tables, use the Universal Table Browser (UTB).

After you carefully analyze the data, review the following information to understand how the accounts receivable conversion programs work and to help ensure that you set up the versions correctly:

Example: Multiple Versions of the Accounts Receivable Conversion Programs

After careful analysis, you decide to create multiple versions of these accounts receivable conversion programs:

Conversion Program

Version

R8903B11E

A, B

R8903B112E

A, B, C

R8903B13E

A, B, C, D, E

R8903B14E

A, B, C, D

To run multiple versions, you create these conversion plans:

Conversion Plan

Conversion Program

Version

ARCONV01

R8903B11E

R8903B112E

R8903B13E

R8903B14E

A

ARCONV02

R8903B11E

R8903B112E

R8903B13E

R8903B14E

B

ARCONV03

R8903B112E

R8903B13E

R8903B14E

C

ARCONV04

R8903B13E

R8903B14E

D

ARCONV05

R8903B13E

E

Click to jump to top of pageClick to jump to parent topicRunning Multiple Versions of an Accounts Receivable Conversion Program

Access the Work with Batch Versions form.

  1. Copy version XJDE0001 of an accounts receivable conversion program for each version.

  2. Select records that are equal to a certain value in the data selection.

    The conversion program processes records faster when the data selection is positive (is equal to) instead of negative (is not equal to).

  3. Create a conversion plan for each version.

    You do not have to run all accounts receivable conversion programs in the same plan; you can run some programs in one plan and others in another plan. Be careful to convert all accounts receivable records for all companies and do not inadvertently skip some records when you run multiple plans and versions.

  4. Remove from the Euro Conversion Workbench form all conversion programs except the accounts receivable conversion programs for which you want to run multiple versions for each plan.

  5. Assign a version to each conversion program in the plan; you can run only one version of a particular conversion program for a plan.

  6. Run the accounts receivable conversion program for the plan.

Click to jump to parent topicRunning Multiple Versions of the F0911 Conversion Program

This section provides an overview of the F0911 table and discusses how to run multiple versions of the Convert F0911 Base Currency program.

Click to jump to top of pageClick to jump to parent topicUnderstanding the F0911 Table

The volume of records stored in the F0911 table can affect processing time when you run the conversion workbench. To reduce the processing time, you can create and run multiple versions of the Convert F0911 Base Currency program (R890911E) from different workstations.

Before you create and run multiple versions of the Convert F0911 Base Currency program, analyze the batch types and batch numbers of the records in the F0911 table, and look for a logical way in which to group the records into equal parts (or versions).

After you carefully analyze the data, review this information to understand how the Convert F0911 Base Currency program works and to help ensure that you set up the versions correctly:

Click to jump to top of pageClick to jump to parent topicExample: Running Multiple Versions of the F0911 Conversion Program

Assume that your company has 12 million records in the F0911 table. Based on an analysis of the data, you conclude that about one-third are accounts receivable and accounts payable batch types (for invoices, vouchers, and so on), one-third are general ledger batch types (for journal entries), and the remaining one-third are a mix of other batch types from other systems.

You create three versions (CNV0001, CNV0002, and CNV0003) of the Convert F0911 Base Currency program, using data selection to specify:

Next, you define three conversion plans called CNVF0911ARAP, CNVF0911GL, and CNVF0911MISC. For each plan, you remove all conversion programs except the Convert F0911 Base Currency program. You assign these versions to the Convert F0911 Base Currency program for each plan:

Click to jump to top of pageClick to jump to parent topicRunning Multiple Versions of the Convert F0911 Base Currency Program

Access the Work with Batch Versions form.

To run multiple versions of the Convert F0911 Base Currency program (R890911E):

  1. Copy version XJDE0001 of the Convert F0911 Base Currency program for each version.

  2. Select records that are equal to specific batch types (ICUT) or batch numbers (ICU) in the data selection.

    The conversion program processes records faster if the data selection is positive (is equal to) instead of negative (is not equal to).

  3. Create a conversion plan for each version of the Convert F0911 Base Currency program.

  4. Remove from the Euro Conversion Workbench form (W98413D) all conversion programs except the Convert F0911 Base Currency program for each plan.

  5. Assign a version to the Convert F0911 Base Currency program for each plan; you can run only one version of this program for a plan.

  6. Run the Convert F0911 Base Currency program for the plan.

    Note. This applies to clients who are using JD Edwards EnterpriseOne Job Cost and who run multiple versions of the Convert F0911 Base Currency program.

    You must run the F51911 Euro Conversion program (R8951911E) after you run the Convert F0911 Base Currency program. Therefore, verify that you do not run the F51911 Euro Conversion program when you run the conversion workbench. Instead, remove the F51911 Euro Conversion program from the Euro Conversion Workbench form and create a separate version for it. This ensures that you convert the records in the Draw Reporting Master table (F51911) after you convert the records in the F0911 table.

Click to jump to parent topicVerifying the Status of the Base Currency Conversion

This section provides an overview of base currency conversion status and discusses how to verify the base currency conversion status.

Click to jump to top of pageClick to jump to parent topicUnderstanding Base Currency Conversion Status

After you run the base currency conversion for a plan, you must verify its status. Each conversion program within a plan must have a status of 60 (Installed) for the conversion to have finished successfully. When all conversion programs within a plan have a status of 60, the base currency conversion is complete.

Note. Verify the status of the base currency conversion and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicForms Used to Verify the Status of the Base Currency Conversion

Form Name

FormID

Navigation

Usage

Work with Currency Conversion Plans

W9840EC

In the Windows environment, Advanced Operations (GH9611), Euro Conversion Planner/Workbench

Work with conversion plans.

Euro Conversion Workbench

W98413D

Select a conversion plan on the Work with Currency Conversion Plans form, and then select Conversion Workbench from the Row menu.

Convert companies in a plan to a new base currency.

Click to jump to top of pageClick to jump to parent topicVerifying the Base Currency Conversion Status

Access the Work with Currency Conversion Plans form.

To verify the status of the base currency conversion:

  1. Select Find to view a list of plan names on the Work with Currency Conversion Plans form.

  2. Select the conversion plan that you ran and then select Conversion Workbench from the Row menu.

  3. Review the Dtl Sts field in the detail area on the Euro Conversion Workbench form.

    This field indicates the status of each conversion program.

  4. Scroll down several times to review the status of each program in the plan.

  5. Depending on the status of the programs, proceed to:

Verifying Status When All Programs Have a Status of 60

If all programs in the plan have a status of 60 (Installed):

  1. Click the Next button on the tool bar on the Euro Conversion Workbench form.

    This button is activated only if all conversion programs have a status of 60. The system displays the Congratulations! form.

  2. Click Finish to complete the base currency conversion.

    The system updates the plan status to 60 (Installed).

  3. Verify the plan status on the Work with Currency Conversion Plans form.

    Note. After reviewing the conversion reports and audit tables, clients with multiple conversion plans must delete the conversion log for a plan before running another plan.

    See Deleting the Conversion Log for a Plan.

Verifying Status When One or More Programs Have a Status of 50

If one or more programs in the plan have a status of 50 (Failed):

  1. Determine what caused the conversion programs to fail and correct the errors.

  2. Restore the necessary tables and rerun the conversion programs after correcting the errors identified in the previous step.

See Also

Reviewing the Conversion Log

Rerunning a Conversion Program

Click to jump to parent topicReviewing Base Currency Conversion Reports

This section provides an overview of the base currency conversion reports and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding Base Currency Conversion Reports

After you verify the status of the base currency conversion, review the reports generated by the conversion before you continue with the conversion process. If a conversion program failed, you must review the reports, correct the errors, and rerun the conversion program.

When you run the Control Table Workbench program (P98413), the system generates:

Report / Log

Description

Table Conversion/Merge Driver report (R98405)

A one-line summary report that indicates whether a conversion program finished normally.

Conversion log

An online view of each conversion program by object (table) name, which indicates whether the conversion finished normally.

Table conversion report

A detailed report that indicates the record and error message for any errors that occurred during the conversion. The conversion program number appears in the upper left corner of this report.

Note. Review the base currency conversion reports and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicReviewing the Table Conversion/Merge Driver Report

System Administration Tools (GH9011), Submitted Reports.

The Table Conversion/Merge Driver report (R98405) lists each conversion program that ran and its status.

Each conversion program on this report has one of these statuses:

The system creates one or multiple Table Conversion/Merge Driver reports, based on the following:

Click to jump to top of pageClick to jump to parent topicReviewing the Conversion Log

Access the Work with Currency Conversion Plans form.

The system creates conversion log records and stores them in the Table Conversion - History Log table (F984052). You can review the status of the conversion log records online by plan name, by object (table) name, and so on.

Records in the log have one of these statuses:

The system creates one log record for each conversion program in a plan, along with the date and time of the conversion. If a conversion program finishes abnormally, another log record is created when you rerun the conversion program. This means that more than one log record might exist for a conversion program.

Click to jump to top of pageClick to jump to parent topicReviewing the Table Conversion Report

System Administration Tools (GH9011), Submitted Reports.

To review detailed information about a conversion program that finished with errors, use a table conversion report. A table conversion report prints for each table converted. For example, R8974412E is the table conversion report for the Customer / Supplier Balance (A/P and A/R) Worktable (F74412). The table conversion report lists warnings and errors that occurred during the table conversion. Review the warnings and research and correct any errors that appear on the report.

Typically, clients who correct their integrity reports and clean up their tables before the conversion have fewer messages to review and correct on the table conversion reports.

Messages on the Table Conversion Report

Some messages on a table conversion report can be readily explained and might not need to be researched, such as messages that are associated with records that originated from an external source.

Other messages, such as minor rounding exceptions, begin with the word WARNING and are informational messages that might not require any corrections. The message WARNING - Amounts Round to Zero prints on the table conversion report when the conversion rounds a converted amount for a record to zero. For example, if the conversion rounds the converted amount of 1 Portuguese escudo to zero, it prints a warning message on the report. Another message, which is similar in wording but different in meaning is WARNING - Amounts Converted to Zero. This message prints on the report when the conversion calculates the new base currency amount and the result is zero.

Informational Message

This informational message commonly appears during the conversion of the F0911 table and is caused by slight rounding differences, which are inherent when converting to another base currency:

Informational Message

Cause and Solution

Amount must balance to zero

The debit side and credit side of an entry do not balance to zero.

This message commonly appears when slight rounding differences are detected during the F0911 conversion. In this instance, the F0911 conversion converts the records. To adjust for most of these rounding differences, run the accounts receivable and accounts payable integrity reports in final mode (a postconversion task) or create manual adjustments after the conversion.

If this message corresponds to G type batches that were out of balance before the conversion, you must create a manual adjustment because those batches are out of balance after the conversion.

Additionally, this message might appear if an invoice or voucher was not posted and, therefore, no adjusting entry (AE) document was created. Alternatively, it might appear if the document is for budget entries, which do not have to balance. Research the documents that do not balance and determine whether you need to take any action, such as post transactions.

Error Messages

This table contains examples of error messages that might appear on a table conversion report.

You must correct the errors that are associated with these messages before you rerun the base currency conversion:

Error Message

Cause and Solution

From currency same as to currency

The original base company currency is the same as the currency that you convert to.

This error message appears if the base currency of the company that you are trying to convert is the same as the currency to which you are converting.

Review the conversion plan and determine the base currency of each company. Verify the currency to which you are converting. The currencies cannot be the same. Correct the plan accordingly.

Currency exchange rate not found

The exchange rate between the original base company currency and the new base currency does not exist in the F0015 table.

This error message appears if you did not set up a currency relationship and conversion rate between the original base currency and the new base currency.

Set up the currency relationship and exchange rate in the Currency Exchange Rate Entry program (P0015A).

A currency code has been defined for the ledger type in UDC table 09/LT and F0025

This error message appears when you try to convert a currency-specific ledger such as XA, YA, or ZA. (The base currency conversion does not convert currency-specific ledgers.)

To convert a particular currency-specific ledger, remove the currency code for the ledger type in the:

  • Special Handling Code field in UDC table 09/LT.

  • Denominated Currency Code field on the Ledger Type Rules Setup form (W0025FR).

Click to jump to parent topicReviewing the Conversion Audit Records

This section provides an overview of the conversion audit records and discusses how to review the F0086 table).

Click to jump to top of pageClick to jump to parent topicUnderstanding the Conversion Audit Records

After you verify the status of the base currency conversion, review the conversion audit records that the conversion generates before you continue with the conversion process.

For internal purposes, verify that the MIS or IT department writes and prints the necessary reports for the company auditors. For external purposes, verify that any legal audit reports contain the information required by the local or national government.

Audit records provide transaction amounts before and after the base currency conversion and the exchange rate used to calculate the new base currency amount. All conversion programs automatically create audit records for each table and write the records to the F0086 table, unless you prevent the system from creating audit records.

The records in the audit table contain the original currency amount, exchange rate, and new base currency amount. This table is the only audit trail for the base currency conversion. Examine the audit table carefully.

Click to jump to top of pageClick to jump to parent topicReviewing the F0086 Table

You can review the F0086 table using the Universal Table Browser (UTB). To do this, sort the contents of the audit table by plan name and converted table or other criteria using the QBE row.

To run a query or batch program over the F0086 table, you need the composite key for each table converted. If you decide to run a batch program, create the report based on the F0086 Audit Report Model program (R0086), which is located on the Setup and Conversion menu (G97UE9A).

See Composite Keys for JD Edwards EnterpriseOne Systems.

Note. Review the conversion audit records and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Exchange Rate Fields in the Conversion Audit Table

This table describes how exchange rate fields appear in the F0086 table:

Exchange Rate Field

Description

AUCRR

Currency Conversion Exchange Rate

The exchange rate used to convert the original base currency amount to the new base currency. This rate is retrieved from the F0015 table.

AUCRRB

Currency Exchange Rate - Before

The exchange rate on the original transaction before the conversion.

This rate was either retrieved from the F0015 table or entered manually as an override rate during data entry. If the original transaction was domestic only, this field is blank.

AUCERA

Currency Exchange Rate - After

The exchange rate on the original transaction after the conversion.

If the original transaction was domestic only, this is the rate used to convert the original domestic amount to the new base currency amount. This rate is retrieved from the F0015 table and is the same as the rate in the AUCRR field.

If the original transaction was foreign and the transaction currency is not the same as the new base company currency, this is a calculated rate between the converted domestic amount and the foreign amount. To derive the calculated rate, the foreign amount is divided by the converted domestic amount.

If the original transaction was foreign and the transaction currency is the same as the new base company currency, this field is blank. The transaction is now domestic only.

Click to jump to parent topicRerunning a Conversion Program

This section provides an overview of repeated runs of a conversion program and discusses how to:

Click to jump to top of pageClick to jump to parent topicUnderstanding the Rerun of a Conversion Program

You might need to rerun a conversion program during or after the base currency conversion for several reasons:

Before you rerun a conversion program, determine where you are in the conversion process and whether you have run the last ordered conversion program called Company Currency Codes Conversion (R890010E). This program changes the base currency code for companies in a plan to the new base currency in the F0010 table. If you ran the Company Currency Codes Conversion program, you need to change the new base currency back to the original base currency of the company before you rerun a conversion program.

Note. Rerun conversion programs, if necessary, and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicForms Used to Rerun a Conversion Program

Form Name

FormID

Navigation

Usage

Work with Currency Conversion Plans

W9840EC

In the Windows environment, Advanced Operations (GH9611), Euro Conversion Planner/Workbench

Work with conversion plans.

Euro Conversion Workbench

W98413D

Select a plan on the Work with Currency Conversion Plans form, and then select Conversion Workbench from the Row menu.

Rerun one or more failed conversions.

Work With Companies

W0010C

Organization & Account Setup (G09411), Company Names & Numbers

Work with companies.

Company Setup

W0010B

Select a company on the Work With Companies form.

Revise company information, such as the currency code.

Click to jump to top of pageClick to jump to parent topicRerunning a Conversion Program Before Updating the F0010 Table

Access the Work with Currency Conversion Plans form.

Note. Do not reset the status of the failed conversion program on the Euro Conversion Workbench form; leave it as is.

To rerun a conversion program before updating the F0010 table:

  1. Select Find to see a list of conversion plans on the Work with Currency Conversion Plans form.

  2. Select the plan that contains the conversion program that failed, and then select Conversion Workbench from the Row menu.

  3. Complete one of these options to selectively rerun one or more failed conversions on the Euro Conversion Workbench form:

Click to jump to top of pageClick to jump to parent topicRerunning a Conversion Program After Updating the F0010 Table

Access the Work With Companies form.

Important! If you do not complete steps 1–4 in this procedure, be aware that a conversion program might change amounts to zero in a table for all companies in the plan. The currency code in the F0010 table would already be the new base currency, so you would be converting from and to the same currency.

To rerun a conversion program after updating the F0010 table:

  1. Select Find to view all companies on the Work With Companies form.

  2. Select the company that is associated with the plan and click Select.

  3. Select the Currency tab on the Company Setup form.

  4. Change the currency code in the Domestic Currency field back to the base currency code before the conversion.

    For example, if you converted the base currency of a Canadian company to U.S. dollars, you would change the currency code from USD back to CAD.

To rerun a conversion program, complete the remaining steps:

  1. Select Setup and Conversion (G97UE9A), Euro Conversion Planner/Workbench in the Windows environment.

  2. Select Find to view a list of conversion plans on the Work with Euro Conversions Plans form.

  3. Select the plan that contains the conversion program that you need to rerun, and then select Conversion Workbench from the Row menu.

  4. Complete one of these options to selectively rerun one or more conversions on the Euro Conversion Workbench form:

  5. Rerun the Company Currency Codes Conversion program (R890010E) to convert the company currency code to the new base currency when you are satisfied with the results.

Click to jump to parent topicDeleting the Conversion Log for a Plan

This section provides an overview of conversion log deletion and discusses how to delete a conversion log.

Click to jump to top of pageClick to jump to parent topicUnderstanding Conversion Log Deletion

Deleting the conversion log for a plan clears out the log and all associated log records in the F984052 table so that you can run another plan in the same environment or rerun the same plan without getting warning messages.

You must delete a conversion log for a plan if:

If you do not delete the conversion log and you run the Control Table Workbench again (whether over the same plan or another plan), the Conversion Verification form appears with this warning message for each conversion program in the plan.

Warning! The conversion/merge program for this table has already been processed or is already scheduled to run in this plan. Running it again could produce undesired results.

The system displays this warning message each time the Control Table Workbench or the Table Conversion Planner program (P9840) loads conversion records for a program.

Note. Delete the conversion log for a plan, if applicable, and complete all remaining tasks in this guide in the test environment first, and then correct any data issues in both the test and production environments. Later, when you are satisfied with the results of the conversion in the test environment, complete all of the tasks again in the production environment and go live.

Click to jump to top of pageClick to jump to parent topicForms Used to Delete the Conversion Log for a Plan

Form Name

FormID

Navigation

Usage

Work with Currency Conversion Plans

W9840EC

In the Windows environment, Advanced Operations (GH9611), Euro Conversion Planner/Workbench

Work with conversion plans.

Euro Conversion Workbench

W98413D

Select a plan on the Work with Currency Conversion Plans form and then select Conversion Workbench from the Row menu.

Rerun conversions and access forms to view logs.

Table Conversion/Merge Log

W984052A

In the Windows environment, Advanced Operations (GH9611), Table Conversion/Merge Log

View the table conversion/merge log.

Click to jump to top of pageClick to jump to parent topicDeleting a Conversion Log

Access the Work with Currency Conversion Plans form.

To delete the conversion log for a plan:

  1. Select Find to view a list of conversion plans on the Work with Currency Conversion Plans form.

  2. Select the conversion plan that finished successfully, and then select Conversion Workbench from the Row menu.

    The plan status must be 60 (Installed).

  3. Select View Log Table from the Form menu on the Euro Conversion Workbench form.

  4. Verify that the plan appears in the Plan Name field in the QBE row and select Find on Table Conversion/Merge Log.

    The system displays the conversion log records for the plan, which are stored in the F984052 table. These log records are not the same records that appear on the Euro Conversion Workbench form.

  5. Select the first record in the detail area to select all conversion log records.

  6. Press Shift, scroll to the bottom, select the last record, and then select Delete.

  7. Click OK on Confirm Delete.