(BRA) Working With Sales Order Processing for Brazil

This chapter provides overviews of processing sales orders in Brazil and the nota fiscal and discusses how to:

• Enter additional sales order information for Brazil.

• Generate outbound notas fiscais for sales orders.

• Process PIS/PASEP and COFINS.

• Enter additional charges.

• Work with print messages for notas fiscais.

• Review outbound notas fiscais.

• Print outbound notas fiscais.

• Update sales in Brazil.

• Enter transfer orders for Brazil.

• Enter stand-alone notas fiscais.

• Work with returns, reverses, and cancellations.

Note. The sales order process is different if you use the electronic nota fiscal process to obtain nota fiscal numbers.

See Also

(BRA) Using Electronic Notas Fiscais

Understanding Sales Order Management for Brazil

In Brazil, the government requires that businesses maintain detailed information about all merchandise and associated taxes during the delivery process. The information accompanies shipments in the nota fiscal.

When you use the JD Edwards EnterpriseOne Sales Order Management system in Brazil, you associate applicable Brazilian taxes with your sales orders. You then generate and print notas fiscais for the orders. When you generate the notas fiscais, the system assigns a temporary number to the order. You can use this temporary number when you review or revise your orders. When you print notas fiscais, the system assigns the appropriate number from the numbering sequence that is assigned to your company by the Brazilian government. You set up the Nota Fiscal Next Number - Brazil program (P7600B) with the numbering sequence that is assigned to your company.

Note. If you use the electronic nota fiscal process to obtain nota fiscal numbers, you do not set up nota fiscal numbers in the Nota Fiscal Next Number - Brazil program.

The system automatically creates journal entries to account for the notas fiscais that are created during the JD Edwards EnterpriseOne Sales Order Management process.

To process sales orders in the JD Edwards EnterpriseOne Sales Order Management system, complete the following tasks in this order:

1. Enter the sales order by using the Sales Order Entry - Header - Brazil (P4210, version ZJDE7002) or the Sales Order Entry - Detail - Brazil (P4210, version ZJDE7001) programs.

2. Confirm the shipment by using the Shipment Confirmation program (P4205).

3. Generate the nota fiscal by running the Generate Nota Fiscal - Brazil program (R76558B).

   This program assigns a temporary number to the nota fiscal and calculates Brazil tax amounts.

4. Add additional charges by using the Nota Fiscal Maintenance - Brazil program (P7610B).

   This program lets you add freight, insurance and other expense information to the nota fiscal.

5. Verify the charges on the nota fiscal by using the Nota Fiscal Maintenance - Brazil program.

6. Print the final nota fiscal by running the Print Nota Fiscal - Ship From program (R76560B).

   This program assigns the nota fiscal number according to the next numbering scheme that you set up, and then prints the nota fiscal.

7. Update journal entries for Brazil taxes by running the Update Sales - Brazil program (R76B803).

8. Update other sales files by running the Sales Update program (R42800).

Understanding the Nota Fiscal for Sales Orders for Brazil

In Brazil, the government requires companies to maintain additional sales order information for tax calculation purposes. This information includes:

• Transaction nature.

• Tax code.

• Fiscal classification.

• Whether the item is subject to ICMS Substitution.

• Origin of the item.

• Type of purchase (from a client's perspective).

• Fiscal message.

When you use the JD Edwards EnterpriseOne Sales Order Management system, you include this additional information in the header and detail portions of your sales order.

After you enter sales orders, you print notas fiscais by fiscal company and series. When you print notas fiscais, the system creates the notas fiscais that you ultimately send to your customers with each shipment. Notas fiscais include the following detailed information:

• Merchandise price.

• Applicable tax amounts.

• How the merchandise will be used.

• Origin and destination of the shipment.

• Any other expense that is associated with the transaction.

At times, you might need to create a nota fiscal that it is not directly attached to a purchase or sales order. In such cases, you can generate the stand-alone nota fiscal.

See Also

Entering Stand-Alone Notas Fiscais

Entering Additional Sales Order Information for Brazil

This section provides an overview of additional sales order information, lists prerequisites, and discusses how to:

• Set processing options for Sales Order Brazilian Additional Information - Brazil (P4210BR) program.

• Enter additional information for Brazilian sales orders.

See Also

Entering Sales Orders

Understanding Additional Sales Order Information

When you enter new sales orders and the country that is specified in the user display preferences is Brazil, the system automatically runs the S.O. Brazilian Information program and displays these additional information forms to complete:

• S.O. Brazilian Additional Information Header.

• S.O. Brazilian Information Detail.

The system automatically uses the version of P4210BR that corresponds to the version of the Sales Entry program. If a corresponding version of P4210BR is not set up, the system uses version ZJDE0001.

Prerequisites

Before you complete the tasks in this section:

• Verify that the processing options in the Sales Order Entry program are set up to display header information before the detail information.

• To determine the transaction nature default, indicate whether the item was manufactured or purchased.

  For Brazil, this information can be stored in an item master category code. Use user-defined code (UDC) table 76/CN to determine which category code you can use by entering SRP6, SRP7, SRP8, SRP9, or SRP0 for the code NATUR. For example, one data dictionary option for NATUR is SRP6. Data dictionary item SRP6 has values in UDC 41/06, so it is ready for you to use when you enter sales orders.

• Verify that you have set up the processing options for the Sales Order Brazilian Additional Information program (P4210BR).

Forms Used to Enter Additional Information for Brazilian Sales Orders

Setting Processing Options for Sales Order Brazilian Additional Information - Brazil (P4210BR)

Access the processing options using interactive versions.

Defaults

Edits

Entering Additional Information for Brazilian Sales Orders

Access the S.O. Brazilian Additional Information Header form.

Add and revise the transaction nature code and transaction nature suffix. When you are finished, click OK to access the S.O. Brazilian Information Detail form. Complete any necessary information, and then click OK.

Generating Outbound Notas Fiscais

This section provides an overview of generating outbound notas fiscais and discusses how to:

• Run the Generate Nota Fiscal program.

• Set processing options for Generate Nota Fiscal (R76558B).

Understanding Outbound Notas Fiscais Generation

The Generate Nota Fiscal program:

• Creates one nota fiscal per sales order.

• Assigns a temporary nota fiscal number that you can use to reference the nota fiscal until the system assigns a permanent nota fiscal number when you run the Print Nota Fiscal - Sales- Brazil program (R76560B).

• Creates records in these tables:

  • Nota Fiscal Header - Brazil (F7601B).

  • Nota Fiscal Detail - Brazil (F7611B).

  • Nota Fiscal Print Message - Brazil (F7612B).

• Calculates the Brazilian taxes for the nota fiscal.

• Produces a report that lists both the errors and the generated notas fiscais.

Running the Generate Nota Fiscal Program

Select Sales Order Processing - Brazil (G76B4211), Generate Nota Fiscal.

Setting Processing Options for Generate Nota Fiscal (R76558B)

Processing options enable you to specify the default processing for programs and reports.

Select

Defaults

Process

Print

Processing PIS/PASEP and COFINS Taxes for Brazil

This section provides overviews of how to process Programa de Integração Social/Programa de Formação do Patrimônio do Servidor Público (PIS/PASEP) and Contribuição para Financiamento da Seguridade Social (COFINS) for sales order transactions, PIS/PASEP and COFINS for ship-to-sales returns, PIS/PASEP and COFINS for ship-from sales returns, and PIS/PASEP and COFINS for reversed and voided transactions.

Understanding PIS/PASEP and COFINS for Sales Order Transactions

When you run the Generate Nota Fiscal program, the system creates the outbound nota fiscal with the temporary nota fiscal number and calculates taxes. The system uses this logic to determine whether to calculate PIS/PASEP and COFINS tax credits:

1. The system compares the Purchase Use Code for each line item on the nota fiscal to the Purchase Use Codes in the Purchase Use Tax Setup - Brazil table (F76B003).

2. If the system finds a match between the purchase use codes, the system reads the record in the F76B003 table to determine if a tax code for PIS/PASEP tax credits (data item BTPIS) or COFINS tax credits (data item BTCOF) is associated with the purchase use code.

   If a tax credit code is associated with a purchase use code in the F76B003 table, the system calculates PIS/PASEP or COFINS taxes if the Apply field for the tax specifies that the tax is to be applied. If a tax credit code is associated with the purchase use code in the F76B003 table and the Apply field for the tax does not specify that the tax is to be applied, the system does not calculate the tax for the line.

3. If the system does not find a match between the purchase use code for a line item and the purchase use codes in the F76B003 table, the system retrieves the tax information for PIS/PASEP and COFINS tax credits (data item BRTAX1 through BRTAX8) from the supplier's address book entry from the Address Book Brazilian Tag File table (F76011) and calculates the tax, based on the code in the address book entry.

   If the supplier's address book entry does not contain a tax valid tax code for PIS/PASEP or COFINS tax credits, the system does not calculate these withholding taxes for the line.

   Note. Tax codes for PIS/PASEP and COFINS tax credits are valid only if the Retention/Aggregation/Credit field in the Tax Code table (F76B0401) (data item BRRTA) contains a C. The Generate Nota Fiscal program ignores PIS/PASEP and COFINS tax codes that do not contain a C in the Retention/Aggregation/Credit field.

When it calculates PIS/PASEP and COFINS taxes, the system follows these steps for notas fiscais in the JD Edwards EnterpriseOne Sales Order Management system:

• Calculates the tax by using this formula: (Nota Fiscal Line Extended Amount + Freight + Insurance + Expenses - Discount Amount) * Rate of PIS/PASEP or COFINS tax.

• Writes records to the Nota Fiscal Taxes Header - Brazil table (F76B001) and the Nota Fiscal Taxes Detail - Brazil table (F76B011), and marks the records as unprocessed.

Understanding PIS/PASEP and COFINS for Ship-To Sales Returns

You process ship-to sales returns when a customer returns merchandise to you after the client processes the receipt of the merchandise. The customer sends a sales return nota fiscal for the inbound transaction.

When you create a credit memo for a Ship-To sales return, the system:

1. Retrieves the tax information from the original, outbound nota fiscal from the F76B011 table.

   The system does not calculate PIS/PASEP or COFINS taxes based on the credit order.

2. Writes records to the F76B011 table to reverse the tax information from the original nota fiscal.

   The new records contain the nota fiscal number from the sales return nota fiscal that the customer sent to you and are marked in the table as "not processed". The amount that the system writes is based on the original tax amount.

3. Marks the records as processed when you run the PIS COFINS Netting Process program (R76B9011).

Understanding PIS/PASEP and COFINS for Ship-From Sales Returns

You process ship-from sales returns when a customer returns merchandise to you before the client processes the receipt of the merchandise. You produce a nota fiscal for the inbound transaction.

When you create a credit memo for a Ship From sales return, the system:

1. Retrieves the tax information from the original nota fiscal from the F76B011 table.

   The system does not calculate PIS/PASEP or COFINS taxes based on the credit memo.

2. Writes records to the F76B011 table to reverse the tax information that appears on the original nota fiscal.

   The new records contain the nota fiscal number from the sales return nota fiscal that you printed during the ship-from sales return process. The system marks the records as not processed. The amount that the system writes is based on the original tax amount.

3. Marks the records as processed when you run the PIS COFINS Netting Process program.

Understanding PIS/PASEP and COFINS for Reversed and Voided Transactions

If you need to cancel a sales order after generating the nota fiscal but before printing it, you must reverse the nota fiscal by using a version of the Reverse/Void Nota Fiscal program (R76559B) that is set up for reversing nonprinted notas fiscais. Version XJDE0001 exists for reversing nonprinted notas fiscais. When you use version XJDE0001 or a copy of it, the system deletes the records that are associated with the notas fiscais which you reversed from the nota fiscal tables.

When you use version XJDE0001 of the Reverse/Void Nota Fiscal program to reverse a transaction, the system deletes the tax records for PIS/PASEP and COFINS information from the F76B011 table.

If you need to cancel a sales order after printing it but before running the Update Sales - Brazil program (R76B803), you must reverse the nota fiscal by using a version of the Reverse/Void Nota Fiscal program that is set up for reversing printed notas fiscais. Version XJDE0002 exists for reversing printed notas fiscais. When you use version XJDE0002 or a copy of it, the system retains the records that are associated with the notas fiscais which you reverse in the nota fiscal tables. You must retain these records for fiscal book reporting.

When you use version XJDE0002 of the Reverse/Void Nota Fiscal program to reverse a transaction, the system processes PIS/PASEP and COFINS records in this order:

1. Retrieves the tax information from the original nota fiscal from the F76B011 table.

2. Changes the processed code from not processed (0), to processed (1).

   The system does not process these records when you run the PIS COFINS Netting Process program.

See (BRA) Setting Up Supplier Withholding.

Entering Additional Charges

This section provides an overview of entering additional charges, lists prerequisites, and lists the forms used to enter additional charges for notas fiscais.

Understanding Additional Charges

The Brazilian localizations for the JD Edwards EnterpriseOne Sales Order Management system enables you to enter standard sales order information, such as item and quantity of goods, and lets you enter Brazil-specific information, such as the transaction nature. You also need to enter information about freight, insurance, and other charges into the system. You enter these additional charges for items after running the Generate Nota Fiscal program (R76558B) but before running the Print Nota Fiscal - Sales - Brazil program (R76560B) in final mode. The system adds the additional charges that you enter to the nota fiscal.

You can enter additional charges in the nota fiscal inquiry programs or in the Apply Additional Charges program (P7610B, version ZJDE0003). All of these entry methods use the Nota Fiscal Maintenance - Brazil program (P7610B), but the versions that you use are different. If you enter the additional charges in the Apply Additional Charges program, the system updates the nota fiscal to the next status code when you click OK. If you enter the additional charges in the nota fiscal inquiry programs, the system does not update the status of the nota fiscal; you must update it at a later step in the entry process.

Prerequisites

Before you complete the tasks in this section:

• Set the processing options for Apply Landed Costs - Purchasing (P7610B, version ZJDE7004) to specify the additional charges parameters that you want to use.

• Generate notas fiscais.

Forms Used to Enter Additional Charges for Notas Fiscais

Working with Print Messages for Notas Fiscais

This section provides overviews of printing messages for notas fiscais and entering preference profiles, and discusses how to revise print messages for nota fiscal text.

Understanding Printing Messages for Notas Fiscais

As you work with master tables, you might enter messages in the tables that you want to print on the nota fiscal for specific customers, items, or customer/item combinations. For example, you might enter in the Customer Master table (F0301) a message that is pulled into the Sales Order Header File table (F4201) and which the system accesses when you run the Generate Nota Fiscal program (R76558B).

This list shows the tables in which the system stores messages that are used by the Generate Nota Fiscal program:

• Sales Order Header File (F4201).

• Sales Order Detail File (F4211).

• Sales Order Detail Tag File - Brazil (F76422).

• IPI Taxes (F76B18).

• Transaction Nature - Brazil (F7615B).

• Preference Profile - Print Messages (F40305).

This graphic shows how print messages flow from source tables into the tables that the system reads when you run then Generate Nota Fiscal program:

Nota fiscal print messages

When you run the Generate Nota Fiscal program, the system calls messages from these tables and writes them to the Nota Fiscal Print Message - Brazil table (F7612B). You can revise messages in this table by using the Nota Fiscal Text Revisions - Brazil program (P7612B). Additionally, you can enter a message that you want to appear on the nota fiscal in the processing options for the Generate Nota Fiscal program. Before you run the Generate Nota Fiscal program, set the print message processing options to specify the messages to print on the nota fiscal and the order in which the messages print. Then, when you run the Print Nota Fiscal - Sales - Brazil program (R76560B), the system prints the messages that you specified on the nota fiscal.

You can set up print messages by customer/item combination, item group/customer group combination, and by item. You must set up preference profiles before you can use these messages.

See Also

Entering Customer Master Records

Entering Item Master Information

Setting Up Transaction Nature Codes

Understanding Preference Profiles for Print Messages

Setting Processing Options for Generate Nota Fiscal (R76558B)

Understanding Preference Profiles for Print Messages

You can set up different messages for various customer/item and item group/customer group combinations, and by item. Before you can use these messages, you must set up preference profiles for print messages.

To set up preference profiles for print messages, perform these tasks in this order:

1. Set up the Documents Using Text Messages UDC (40/OR).

   You must set up a code for the Generate Nota Fiscal program (R76558B) before you can use preference profiles for print messages.

2. Set up messages.

3. Set up the Preference Master.

4. Select preference processing for Sales Order Entry in the processing options for the Sales Order Entry program.

See Also

Setting Up Messages

Setting Up a Preference Master

Forms Used to Revise Print Messages

Revising Print Messages for Nota Fiscal Text

Access the Nota Fiscal Text Revision form.

When you run the Generate Nota Fiscal program, the system writes text messages from other tables to the Nota Fiscal Print Message - Brazil table (F7612B). The Nota Fiscal Text Revision program (P7612B) enables you to maintain the text messages that the system stores in this table. You can access the Nota Fiscal Text Revision program from a menu, or from a Form exit in the Nota Fiscal Maintenance - Brazil (P7610B) program.

Reviewing Outbound Notas Fiscais

This section provides an overview of outbound notas fiscais review and discusses how to review outbound nota fiscal information.

Understanding Outbound Notas Fiscais Review

In Brazil, the government requires that businesses maintain detailed information regarding all merchandise and associated taxes during the delivery process. The information accompanies shipments in the form of a document named the nota fiscal. The nota fiscal organizes this information and places it in the header area and in the detail area.

After you generate and print (in proof mode) outbound notas fiscais, you can review the documents online to verify that the information is correct. If some of the data is incorrect, you can make changes online. Review notas fiscais by order number or by nota fiscal number.

Note. If you review notas fiscais documents after printing in proof mode, the nota fiscal number for each document is represented by a unique, system-generated next number. If you review notas fiscais after printing in final mode, the nota fiscal number is the official, government-assigned number.

See Also

Entering Stand-Alone Notas Fiscais

Setting Processing Options for Nota Fiscal Maintenance - Brazil (P7610B)

Forms Used to Review Outbound Nota Fiscal Information

Reviewing Outbound Nota Fiscal Information

Access the Nota Fiscal Header Revision form.

Substitution Code	Review this code to determine whether a client or product is subject to tax substitution. Values are: Y: Use list price. Z: Use net price. N: No.
Substitution Tax	Review the ICMS Substitute amount that the customer must remit in advance if they are subject to Tax Substitution Mark-up.
ICMS Basis	Review the amount on which ICMS taxes are assessed.
Substitution Basis	Review the amount on which ICMS Substitute tax is assessed. Products that are eligible for ICMS Substitute tax are listed in ICMS government directive 14.
IPI Rate	Enter a number that identifies the percentage of tax that should be assessed or paid to the corresponding tax authority, based on the tax area. Enter the percentage as a whole number and not as the decimal equivalent. For example, to specify 7 percent, enter 7, not .07. The IPI (Imposto sobre Produtos Industrializados) is a Brazilian federal excise tax the government levies on manufactured products. The tax rate varies and is payable at the point of production
IPI Tax	Review the IPI tax amount that is printed on the nota fiscal.
IPI Code	Review this code, which indicates how IPI tax is assessed. This code determines in which column of the Inbound/Outbound Fiscal Book the system prints the IPI tax amount. You must enter a code that already exists in the IPI Code Fiscal Value (76/IP) UDC table. Values are: 1: Taxable. 2: Exempt or not taxable. 3: Other.
IPI Basis	Review the amount on which IPI taxes are assessed.
NF Discount	Review the amount of the discount amount available for the nota fiscal.

Printing Outbound Notas Fiscais

This section provides an overview of outbound notas fiscais and discusses how to:

• Run the Print Nota Fiscal program.

• Set processing options for Print Nota Fiscal (R764560B).

Understanding Outbound Notas Fiscais

In Brazil, the government requires that businesses maintain detailed information regarding all merchandise and associated taxes during the delivery process. The information accompanies shipments in the form of a document that is referred to as nota fiscal.

You can also print the outbound (sales) notas fiscais that you send to the customers. After you generate and review the outbound nota fiscal, you can print notas fiscais to include in the shipments.

You can print notas fiscais in proof or final mode. When you print the documents in final mode, the system updates each system-assigned document number with the appropriate official nota fiscal number, based on the information that you set up in the Nota Fiscal Next Number Control - Brazil table (F7600B).

Note. If you use the electronic nota fiscal process, the system obtain the nota fiscal number by sending a file to the government through a third-party software, and returning the number to you.

Running the Print Nota Fiscal Program

Select Sales Order Processing - Brazil (G76B4211), Print Nota Fiscal.

Setting Processing Options for Print Nota Fiscal (R76560B)

Processing options enable you to specify the default processing for programs and reports.

Select

Defaults

Process

Print

NFe

These processing options determine whether the system calls the Nota Fiscal Elec. - Outbound (R76B560Z1) program to process electronic notas fiscais.

Updating Sales in Brazil

This section provides an overview of sales update for Brazil, lists prerequisites, and discusses how to:

• Run the Sales Update - Brazil program.

• Set processing options for Sales Update - Brazil (R76B803).

Understanding Sales Update for Brazil

After you print notas fiscais in final mode, you can update the customer sales information. When you update customer sales information, the system creates Accounts Receivable records.

Note. The system does not process tax lines for PIS/PASEP and COFINS tax credits when you run the Sales Update - Brazil program.

You must update customer sales information after you print notas fiscais in final mode so that the accounts receivable (AR) records include the official nota fiscal document numbers that are required by the Brazilian government.

When you run the Sales Update - Brazil program, the system generates reports that include summary or detail information about:

• Updated information about customer sales.

• Accounts receivable and general ledger (GL) entries.

• Sales for different categories, such as stock sales and freight, cost of goods sold, and profit percentages.

• Errors that result from running the program.

Depending on how you set the processing options, the system updates the F4211 and the Sales Order Detail History (F42119) tables from information that is stored in the F7611B table.

Note. If you do not set the processing options to update tables F4211 and F42119, you must run the Sales Update program after you run the Sales Update - Brazil program.

You must select the appropriate version of the Sales Update - Brazil program to update the tables. Select one of these versions, based on the company's process:

• Sales Update

  You can use the proof or final mode of this version when the sales order has been processed through Invoice Print and contains a document number and type in the Sales Order Detail file.

• Assign Invoice Numbers

  You must use the proof or final version when the sales order has not been processed to print invoices in the Print Invoice program. The program assigns an AR number.

  Note. Because of the number of transactions that occur when you run the Sales Update - Brazil program, you should run the program in proof mode first to detect and correct any errors before you run it in final mode.

See Also

Updating Customer Sales

Prerequisites

Before you complete the tasks in this section:

• It is strongly recommended that you run the sales update when no one is on the system.

  When you run the program during non-business hours, you can accurately update the history files. The system does not lock records.

• Notify the system operator before you run the sales update, or consider running the program during non-business hours.

• Verify that the appropriate line types are set up and that the processing options are set to correctly interface with the general ledger (GL) and accounts receivable.

• Verify that the status code for sales update and any status codes that follow are set up in the order activity rules.

• Verify that the automatic accounting instructions (AAIs) are set up for Brazilian taxes and additional charges.

Running the Update Sales - Brazil Program

Select Sales Order Processing - Brazil (G76B4211), Sales Update - Brazil.

Setting Processing Options for Sales Update - Brazil (R76B803)

Processing options enable you to specify the default processing for programs and reports.

Defaults

Select

Process

Freight

Entering Transfer Orders for Brazil

This section provides an overview of transfer orders for Brazil and lists the forms used to enter transfer orders.

Understanding Transfer Orders for Brazil

You enter a transfer order to ship inventory between branch/plants within the company, maintain an accurate on-hand inventory amount, and provide tax information for notas fiscais. The transfer order program:

• Creates a sales order for the shipping location that represents the supplier.

• Creates a purchase order for the receiving location that represents the customer.

• Processes the inventory amounts on the transfer order as a formal purchase and sale of goods.

• Creates documents, such as pick slips or invoices, that are necessary to complete the transfer.

You enter transfer orders to input information about inventory that you move from one location to the other. Transfer orders are used in two situations:

• One location needs inventory from another location within the same branch plant.

• One branch plant needs inventory from another branch plant within the same company.

  Note. When you generate a transfer order, the system automatically creates a purchase order with its corresponding Brazilian tag file information. The system creates this Brazilian tag file information with default values.

Forms Used to Enter Transfer Orders for Brazil

Entering Stand-Alone Notas Fiscais

This section provides an overview of stand-alone notas fiscais, lists a prerequisite, and discusses how to:

• Set processing options for Stand-Alone Notas Fiscais - Inbound and Outbound (P7611B).

• Enter a stand-alone nota fiscal.

Understanding Stand-Alone Notas Fiscais

In Brazil, the government requires that businesses maintain detailed information regarding all merchandise and associated taxes. The information accompanies shipments in the form of a document that is referred to as nota fiscal.

You might need to generate a nota fiscal apart from a purchase or sales order. For example, you might need to create a stand-alone nota fiscal if a manufacturer from outside of Brazil ships merchandise to you without a nota fiscal. You would need to generate an inbound stand-alone nota fiscal to begin the tracking process.

The stand-alone nota fiscal is not linked to any other accounting processes. For example, when you generate a stand-alone nota fiscal, it does not interface with general ledger, inventory, purchase order, sales order, accounts payable, or accounts receivable processes. Generate a stand-alone nota fiscal only when you want to print a document that does not affect any other accounting process.

When you enter a stand-alone nota fiscal manually, you should enter header and detail information. Once you enter this information, you can review the documents online to verify that the information is correct. You can review notas fiscais by order number or by nota fiscal number.

Note. If you review notas fiscais after printing a nota fiscal in proof mode, the nota fiscal number for each document is represented by a unique, system-generated next number. If you review notas fiscais after printing in final mode, the nota fiscal number is the official, government-assigned number.

When you run the PIS COFINS Netting Process program (P76B9011), the system does not create journal entries for the PIS/PASEP and COFINS taxes that you enter in this application. You must manually create the journal entries.

Printing Stand-Alone Notas Fiscais

After you generate and review the nota fiscal, you can print notas fiscais to include in the shipments. You use the same program, Print Nota Fiscal (R76560B), to print stand-alone notas fiscais as you would notas fiscais that you generated by running the Generate Nota Fiscal program.

You can print notas fiscais in proof or final mode. When you print the documents in final mode, the system updates each system-assigned document number with the appropriate official nota fiscal number. This number is based on the information that you set up in the Nota Fiscal Next Number Control - Brazil table (F7600B).

Prerequisite

Before you complete the tasks in this section, you should set up a matching version for the Stand Alone Nota Fiscal program (P7611B) and the Generate Nota Fiscal program (R76558B). The system calls the version of the Generate Nota Fiscal – Brazil program to get the print message sequence from the processing options. The Stand Alone Nota Fiscal program calls a version with a matching version name. If a matching version does not exist, the program calls version XJDE0001 by default.

Forms Used to Enter a Stand-Alone Notas Fiscais

Setting Processing Options for Stand-Alone Nota Fiscal - Inbound and Outbound (P7611B)

Processing options enable you to specify the default processing for programs and reports.

Display

Defaults

Edits

Entering a Stand-Alone Nota Fiscal

When you enter inbound and outbound stand-alone notas fiscais, you use a different version of the same program. Although processing option settings differentiate the versions, many of the forms that appear are the same. After you complete the necessary fields on each form, click OK, and the system automatically brings you to the next form that you need to complete.

You can use the electronic nota fiscal process to obtain the nota fiscal number. If you use the electronic nota fiscal process, you must complete these fields on the Outbound Nota Fiscal Header Revision form:

See (BRA) Using Electronic Notas Fiscais.

Access the Outbound Nota Fiscal Header Revision form to enter outbound stand-alone records.

Access the Inbound Nota Fiscal Header Revision form to enter inbound stand-alone records.

Inbound and Outbound Nota Fiscal Header Revisions Form

Select the Freights tab.

Select the Services Taxes tab.

Select the Merchandise Taxes tab.

Select the Departure Dates tab.

Inbound and Outbound Nota Fiscal Detail Revisions Form

The terms appear on the Inbound Nota Fiscal Detail Revisions form and the Outbound Nota Fiscal Detail Revisions form.

Location	Enter the storage location from which goods will be moved.
Lot Serial Number	Enter a number that identifies a lot or a serial number. A lot is a group of items with similar characteristics.
Purchasing UOM	Enter a UDC (00/UM) that identifies the unit of measure in which you usually purchase the item.
Tax Summary	Enter an auxiliary code that you use to combine ICMS and IPI tax characteristics. Values might include: 01: Taxed domestic goods (IPI and ICMS). 02: Taxed domestic goods (ICMS taxed, IPI tax rate Zero). 03: Exempt products. 04: Export. 05: ICMS deferred, IPI suspended. 06: ICMS exempt, IPI taxed.
Fiscal Classification	Enter a code that specifies groups of products, as defined by the local tax authorities. The product groups are based on taxing conventions and other national statistics. The system uses this code to determine the applicable tax rate for a product.
IPI Tax Rate	Enter a number that identifies the percentage of tax that should be assessed or paid to the corresponding tax authority, based on the tax area. Enter the percentage as a whole number and not as the decimal equivalent. For example, to specify 7 percent, enter 7, not .07.
DIPI Code	Enter the DIPI Classification code. This is a four-character, alphanumeric field that you can use for tax reporting. Use this code to link the product with the Transaction Nature.
ISS Tax Rate	Enter a number that identifies the percentage of tax that should be assessed or paid to the corresponding tax authority, based on the tax area. Enter the percentage as a whole number and not as the decimal equivalent. For example, to specify 7 percent, enter 7, not .07.
IR Tax Rate	Enter a number that identifies the percentage of tax that should be assessed or paid to the corresponding tax authority, based on the tax area. Enter the percentage as a whole number and not as the decimal equivalent. For example, to specify 7 percent, enter 7, not .07.
II Taxable Amount	Enter the amount on which II taxes are assessed.
II Tax Rate	Enter a number that identifies the percentage of tax that should be assessed or paid to the corresponding tax authority, based on the tax area. Enter the percentage as a whole number and not as the decimal equivalent. For example, to specify 7 percent, enter 7, not .07.
II Tax	Enter the II tax amount that is printed on the nota fiscal.
Match Type	Enter a code that is attached to each purchase-order detail record or receipt record, that indicates whether a voucher exists and whether the voucher or receipt record has been reversed. Values are: 1: No voucher exists. 2: A voucher exists. 3: The voucher has been reversed. 4: The receipt record has been reversed. Note. Record types 3 and 4 are audit records only; you cannot access these record types for the Voucher Match program (P4314) or the PO Receipts program (P4312).
ICMS Tax Subst Mark-up (ICMS tax substitution mark-up)	Enter a code that specifies whether a client or product is subject to tax substitution. Values are: Y: Use list price. Z: Use net price. N: No.
Purchase Use Code	Enter a code that identifies the purpose for which the merchandise was purchased. You define purchase use codes in the Purchase Use UDC table (76/PU). When you define purchase use codes, use the special handling code to specify this type of tax information: For ICMS tax: 0: ICMS tax is nonrecoverable. 1: ICMS tax is 100 percent recoverable. For IPI tax: 0: IPI tax is nonrecoverable. 1: IPI tax is 50 or 100 percent recoverable, depending on the status of the ship-to and ship-from taxpayer.
Cur Code (currency code)	Enter a code that identifies the currency of a transaction.
Item Orig (item origin)	Enter a code that specifies the origin of a product. You must select a hard-coded value from the Item Origin UDC (76/IO).

Nota Fiscal Text Revision form

This term appears on the Nota Fiscal Text Revisions form.

Working With Returns, Reverses, and Cancellations in Brazil

This section provides an overview of sales order returns, reverses, and cancellations; lists prerequisites; and discusses how to:

• Run the Reverse/Void Nota Fiscal program.

• Set the processing options for Reverse/Void Nota Fiscal (R76559B).

• Set processing options for Sales/Purchase Returns - Brazil (P76B805).

Understanding Sales Order Returns, Reverses, and Cancellations

Occasionally, you need to cancel sales orders or process the return of products. You process cancellations and returns differently, depending on the processing stage at which the cancellation or return occurs. This table describes the actions that you must take at different processing stages:

If you need to cancel a sales order before you generate the nota fiscal, you cancel the sales order by using the Sales Order Entry program to update the sales order to a closed status. Since no records are created in the nota fiscal tables until you generate the nota fiscal, you do not create any reversing accounting entries.

Nota Fiscal Reversals

If you need to cancel a sales order after generating the nota fiscal but before printing it, you must reverse the nota fiscal by using a version of the Reverse/Void Nota Fiscal program that is set up for reversing nonprinted notas fiscais. Version XJDE0001 exists for reversing nonprinted notas fiscais. When you use version XJDE0001 or a copy of it, the system deletes the records that are associated with the notas fiscais which you reversed from the nota fiscal tables.

If you need to cancel a sales order after printing it but before running the Update Sales - Brazil program (R76B803), you must reverse the nota fiscal by using a version of the Reverse/Void Nota Fiscal program that is set up for reversing printed notas fiscais. Version XJDE0002 exists for reversing printed notas fiscais. When you use version XJDE0002 or a copy of it, the system retains the records that are associated with the notas fiscais which you reverse in the nota fiscal tables. You must retain these records for fiscal book reporting.

In addition to reversing the nota fiscal, you must either reuse or close the sales order. It is strongly recommended that you close the sales order.

Note. When you cancel a nota fiscal for which a record exists in the Nota Fiscal Taxes Detail - Brazil table, the system changes the processed flag in the record to 1 to indicate that the record is closed. When you run the PIS COFINS Netting Process program (R76B9011), the system does not process the record.

Ship-To Sales Returns

If you need to process the cancellation of an order after you have run the Update Sales - Brazil program, you must process the cancellation as a sales return. You must consider the price for the merchandise, and the taxes and other fees charged on the original printed nota fiscal when you process the return so that the appropriate reversing entries are made to the financial and inventory systems.

You use the Ship-To sales return process when the company to which you shipped the merchandise returns the merchandise after receiving it into its inventory. The returning company must send a nota fiscal with the returned merchandise.

Brazil requires that a nota fiscal accompany all products that are shipped. If the company to which you shipped the merchandise returns the merchandise after receiving it into its inventory, the company must create a nota fiscal to accompany the return. This type of a return is referred to as a "ship-to" sales return. When you receive the returned merchandise, you must complete these steps in this order:

1. Use the Sales Return - Ship To program (version ZJDE7003) to enter the information on the nota fiscal into the system, create detail lines for the returned items, and associate the original nota fiscal with the nota fiscal that is sent with the returned merchandise.

2. Run the ZJDE7002 version of the Shipment Confirm program (P4205).

3. Generate the return nota fiscal by running the XJDE0005 version of the Generate Nota Fiscal program (R76558B).

   Note. Make a note of the value that the system provides for the Order Number field on the Create Sales Ledger Details form. You will use this number later in the return process.
   
   To complete the ship-to return process, you must ship confirm the order and then generate the nota fiscal.

This table lists some considerations for the ship-to sales return process:

Setting Up Ship-To Return Versions

Set up the Sales Ledger Inquiry program (P42025) with a version that corresponds to the version of Sales Order Entry program (P4210) that you use to process the return. For example, version ZJDE7003 of the Sales Order Entry program in the base Sales Order Management software is set up for processing sales order returns when the buyer receives and then returns merchandise. If you use this version for processing the return, you must set up a version ZJDE7003 in the Sales Ledger Inquiry program.

Set up the Sales/Purchase Returns - Brazil program (P76B805) with a version that corresponds to the version of the Sales Order Entry program that you use to process the return. For example, version ZJDE7003 of the Sales Order Entry program in the base JD Edwards EnterpriseOne Sales Order Management software is set up for processing sales order returns when the buyer receives and then returns merchandise. If you use this version for processing the return, you must set up a version ZJDE7003 in the Sales/Purchase Returns - Brazil program.

Ship-From Sales Returns

If you need to process the cancellation of an order after you have run the Update Sales - Brazil program, you must process the cancellation as a sales return. You must consider the price for the merchandise, and the taxes and other fees charged on the original printed nota fiscal when you process the return so that the appropriate reversing entries are made to the financial and inventory systems.

You use the Ship-From sales return process when the company to which you shipped the merchandise returns the merchandise before they received the merchandise into their inventory. You must create a nota fiscal to account for this type of transaction. When you process this type of sales return, you must process the return in this order:

1. Use the Sales Order Entry - Return Order - Ship From program (version ZJDE7004) to create detail lines for the returned items and associate the original nota fiscal with the nota fiscal that you create for the return.

2. Run the ZJDE7002 version of the Shipment Confirm program.

3. Generate the return nota fiscal by running the XJDE0003 version of the Generate Nota Fiscal program.

4. Print the nota fiscal for the return in final mode by using the Print Nota Fiscal - Ship From program (R76560B).

5. Update the sales for Brazil by running the Sales Update - Brazil program (R76B803).

This table lists some considerations for the ship-from sales return process:

Setting Up Ship-From Return Versions

Set up the Sales Ledger Inquiry program with a version that corresponds to the version of the Sales Order Entry program that you use to process the return. For example, version ZJDE7004 of the Sales Order Entry program in the base JD Edwards EnterpriseOne Sales Order Management software is set up for processing sales order returns when the buyer did not receive the merchandise. If you use this version for processing the return, you must set up a version ZJDE7004 in the Sales Ledger Inquiry program.

Set up the Sales/Purchase Returns - Brazil program with a version that corresponds to the version of the Sales Order Entry program that you use to process the return. For example, version ZJDE7004 of the Sales Order Entry program in the base JD Edwards EnterpriseOne Sales Order Management software is set up for processing sales order returns when the buyer did not receive the merchandise. If you use this version for processing the return, you must set up a version ZJDE7004 in the Sales/Purchase Returns - Brazil program.

See Also

Confirming Shipments

Running the Generate Nota Fiscal Program

Running the Print Nota Fiscal Program

Prerequisites

Before you complete the tasks in this section:

• Verify that a corresponding version of the Sales Order Entry program exists in the Sales Ledger Inquiry program. For example, if you use version ZJDE7004 of the Sales Order Entry program to process sales order returns, version ZJDE7004 must exist for returns in the Sales Ledger Inquiry program.

• Verify that a matching version of the Sales Order Entry program exists in the Sales/Purchase Returns - Brazil program. For example, if you use version ZJDE7003 of the Sales Order Entry program to process sales order returns, version ZJDE7003 must exist for returns in the Sales/Purchase Returns - Brazil program.

• Verify that the processing options and version are set up for the Sales Ledger Inquiry program (P42025).

  See Setting Processing Options for the Sales Ledger Inquiry Program (P42025).

• Verify that processing options and version are set up for the Sales Order Entry program (P4210).

  See Setting Processing Options for Sales Order Entry (P4210).

• Verify that the processing options and version are set up for the Sales/Purchase Returns - Brazil program.

• Verify that the processing options and version are set up for the Sales Return - Ship To program (P4210/ZJDE7003).

• Verify that the processing options and version are set up for the Sales Return - Ship From program (P4210/ZJDE7004).

• Verify that supplier master and purchasing instruction records exist for the client who is returning the merchandise you are processing.

• Verify that supplier master and purchasing instruction records exist for the client who is returning the merchandise you are processing.

Forms Used to Enter Ship-To Sales Returns and Ship-From Sales Returns

Running the Reverse/Void Nota Fiscal Program

Select Sales Order Processing - Brazil (G76B4211), Reverse/Void Nota Fiscal.

Setting the Processing Options for Reverse/Void Nota Fiscal (R76559B)

Processing options enable you to specify the default processing for programs and reports.

Select

Defaults

Setting Processing Options for Sales/Purchase Returns - Brazil (P76B805)

Use these processing options to set display values, specify a reverse sign for purchase orders, specify status code ranges, and set system defaults and edits.

Display

Process

Select

Defaults

Use these processing options to set system default values. These processing options are not important for sales returns.

Edits

Use this processing option to validate the Ship To document number. This processing option is important for ship-to sales returns.