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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions
1
Introduction to JD Edwards EnterpriseOne Contract and Service Billing
1.1
JD Edwards EnterpriseOne Contract and Service Billing Overview
1.1.1
JD Edwards EnterpriseOne Service Billing
1.1.2
JD Edwards EnterpriseOne Contract Billing
1.1.3
Choosing Between Contract Billing and Service Billing
1.2
JD Edwards EnterpriseOne Contract Billing Business Processes
1.3
JD Edwards EnterpriseOne Service Billing Business Processes
1.4
JD Edwards EnterpriseOne Contract and Service Billing Integrations
1.4.1
JD Edwards EnterpriseOne General Accounting
1.4.2
JD Edwards EnterpriseOne Accounts Payable
1.4.3
JD Edwards EnterpriseOne Accounts Receivable
1.4.4
JD Edwards EnterpriseOne Payroll and Time Accounting
1.4.5
JD Edwards EnterpriseOne Work Orders
1.4.6
JD Edwards EnterpriseOne Equipment/Plant Management
1.4.7
JD Edwards EnterpriseOne Real Estate Management
1.4.8
JD Edwards EnterpriseOne Service Management
1.4.9
JD Edwards EnterpriseOne Address Book
1.4.10
JD Edwards EnterpriseOne Project and Government Contract Accounting
1.5
JD Edwards EnterpriseOne Contract and Service Billing Implementation
1.5.1
Global Implementation Steps
1.5.2
Contract and Service Billing Implementation Steps
2
Setting Up JD Edwards EnterpriseOne Contract Billing and Service Billing
2.1
Understanding Setup Requirements
2.2
Understanding Multicurrency Setup
2.2.1
Currency Modes
2.2.2
Fixed and Unfixed Amounts
2.2.3
Currency Modes for Invoicing
2.2.4
Multicurrency Transactions
2.2.4.1
Domestic Mode Calculations
2.2.4.2
Foreign Mode Calculations
2.2.4.3
Invoice Amount Calculations (Domestic Mode)
2.2.4.4
Invoice Amount Calculations (Foreign Mode)
2.3
Understanding Revenue Recognition Setup for Contract and Service Billing Invoices
2.4
Setting Up Billing Constants
2.4.1
Understanding Billing Constants
2.4.2
Understanding Independent Revenue and Invoice Amounts
2.4.2.1
Considerations for Independent Revenue and Invoice Amounts
2.4.3
Understanding Draft and Final Invoice Numbering
2.4.4
Understanding Constants for Multicurrency
2.4.5
Prerequisites
2.4.6
Forms Used to Set Up Billing Constants
2.4.7
Setting Up Billing Constants
2.4.7.1
Workfile Generation Controls
2.4.7.2
Date Processing
2.4.7.3
Invoicing Controls
2.4.7.4
Journaling Controls
2.4.7.5
Burdening Rules
2.4.8
Setting Up Company Exceptions
2.4.9
Setting Up Draft and Final Invoice Numbering
2.5
Setting Up UDCs
2.5.1
Tax Explanation Codes (00/EX)
2.5.2
Component Codes (48/CM)
2.5.3
Adjustment Reasons (48/AR)
2.5.4
Business Unit (Job) Class (00/11)
2.5.5
Cost Pool (00/12)
2.5.6
Work Order Class (00/W7)
2.5.7
Change Status (52/CH)
2.5.8
Contract Status (52/CS)
2.5.9
Change Order Category Codes 1 - 2 (52/A1 - A2)
2.5.10
Billing Line Category Codes 3 - 5 (52/A3 - A5)
2.5.11
Contract Category Codes 1 - 5 (52/01 - 05)
2.5.12
Contract Category Codes 11 - 15 (52/11 - 15)
3
Setting Up Table Information
3.1
Understanding Billing Rate and Markup Rules
3.1.1
Common Fields Used in This Chapter
3.1.2
Billing Rate and Markup Tables
3.1.3
Major Keys for Billing Rate and Markup Tables
3.1.3.1
Generation Type
3.1.3.2
Generation Types of Billing Rate and Markup Tables
3.1.3.3
Key Type
3.1.3.4
Table Key
3.1.3.5
Key Types and Table Keys
3.1.3.6
Currency Code
3.1.3.7
Effective Dates
3.1.3.8
How the Currency Code Is Used in Searches
3.1.4
Minor Keys for Billing Rate and Markup Tables
3.1.4.1
Account Range
3.1.4.2
Payroll Information
3.1.4.3
Equipment Information
3.1.5
Markup Calculations
3.1.6
Compound Markup
3.1.7
Component Information
3.1.8
Multicurrency Setup of Billing Rate and Markup Tables
3.1.8.1
Example: Billing Rate and Markup Table Currency Processing
3.2
Understanding Searches for Billing Rate and Markup Rules
3.2.1
Markup Calculations
3.2.2
Major Key Values
3.2.3
Minor Key Values for Payroll Transactions
3.2.3.1
First-Level Search
3.2.3.2
Second-Level Search
3.2.4
Minor Key Values for Nonpayroll Transactions for Equipment
3.2.5
Minor Key Values for All Other Transactions
3.2.5.1
Object and Subsidiary Search
3.2.5.2
T2 Payroll Transactions with Equipment Information
3.3
Setting Up Billing Rate and Markup Rules
3.3.1
Prerequisites
3.3.2
Forms Used to Set Up Billing Rate and Markup Rules
3.3.3
Setting Processing Options for Billing Rate/Markup Table (P48096)
3.3.3.1
Security
3.3.4
Setting Up a Billing Rate and Markup Table
3.3.5
Copying Billing Rate and Markup Rules
3.4
Setting Up Tax Derivation Rules
3.4.1
Understanding Tax Derivation Rules
3.4.2
Prerequisite
3.4.3
Form Used to Set Up Tax Derivation Rules
3.4.4
Setting Up the Tax Derivation Table
3.5
Setting Up G/L Offset and Retainage Rules for JD Edwards EnterpriseOne Service Billing
3.5.1
Understanding G/L Offset and Retainage Rules for JD Edwards EnterpriseOne Service Billing
3.5.1.1
Key Types and Table Keys for the G/L Offset and Retainage Table
3.5.1.2
Major Keys for the G/L Offset and Retainage Table
3.5.1.3
G/L Offset and Payment Term Overrides
3.5.1.4
Retainage Information
3.5.1.5
Currency Mode Override for Individual Transactions
3.5.2
Prerequisites
3.5.3
Form Used to Set Up G/L Offset and Retainage Rules
3.5.4
Setting Up the G/L Offset and Retainage Table
3.6
Setting Up AAIs for Billing
3.6.1
Understanding Financial AAIs for Billing
3.6.2
Understanding Billing AAIs for Contracts
3.6.3
Understanding Billing AAIs
3.6.3.1
Actual Revenue Account (4811) - Required
3.6.3.2
Tax Liability Account (4815)
3.6.3.3
Taxable Receivables Accounts (4822 and 4823)
3.6.3.4
Accrued Revenue Account (4831)
3.6.3.5
Accrued Receivable Account (4832)
3.6.3.6
Work In Progress Account (4841) and Cost of Goods Sold Account (4842)
3.6.3.7
Revenue Margin Accounts (4871 and 4872)
3.6.3.8
Invoice Margin Accounts (4873 and 4874)
3.6.3.9
Not-to-Exceed Offsets (4851 and 4852)
3.6.4
Understanding Key Types and Table Keys for Billing AAIs
3.6.5
Understanding Major Keys for Billing AAIs
3.6.6
Understanding Minor Keys for Billing AAIs
3.6.7
Understanding AAI Processing for Invoice and G/L Journal Generation
3.6.7.1
G/L Journal Generation
3.6.7.2
Invoice Journal Generation
3.6.8
Understanding Base Rules
3.6.9
Understanding Reallocation Rules
3.6.10
Prerequisites
3.6.11
Common Fields Used in This Section
3.6.12
Forms Used to Set Up Automatic Accounting Instructions for Billing
3.6.13
Setting Processing Options for Billing AAIs (P48S95)
3.6.13.1
Defaults
3.6.13.2
Security
3.6.14
Setting Up AAI Base Rules
3.6.15
Setting Up AAI Reallocation Rules
3.7
Setting Up Component Rules
3.7.1
Understanding Component Rules
3.7.1.1
Components
3.7.1.2
Compound Components
3.7.1.3
Example: Component Calculated on Gross Basis
3.7.1.4
Example: Component Calculated on Net Basis
3.7.2
Understanding Multicurrency Setup of Components
3.7.3
Prerequisite
3.7.4
Forms Used to Set Up Component Rules
3.7.5
Setting Up Component Calculation Rules
3.7.6
Setting Up Compound Components
3.7.7
Adding Component Rules to Existing Markup Rules
3.8
Setting Up Fees
3.8.1
Understanding Fees
3.8.2
Form Used to Set Up Fees
3.8.3
Defining a Rate Code for a Fee
4
Setting Up Invoice Processing
4.1
Setting Up Sequence and Summarization Rules
4.1.1
Understanding Sequence and Summarization Rules
4.1.1.1
Sequence and Summarization Data Items
4.1.2
Forms Used to Set Up Sequence and Summarization Rules
4.1.3
Selecting Sequence and Summarization Data Items
4.1.4
Setting Up a Sequence and Summarization Key
4.2
Setting Up Invoice Print Version Cross References
4.2.1
Understanding the Invoice Printing Process
4.2.1.1
How the System Determines Which Invoice Print Version to Use
4.2.1.2
Currency Processing Option
4.2.2
Understanding the Invoice Print Version Cross Reference Program
4.2.2.1
Multicurrency Setup of Invoice Print Version Cross-Reference
4.2.3
Form Used to Set Up Invoice Print Version Cross References
4.2.4
Setting Up Invoice Print Version Cross-References
4.3
Setting Up Invoice Formats
4.3.1
Understanding Invoice Formats
4.3.1.1
Invoice Format Templates
4.3.1.2
Invoice Print Smart Fields
4.3.2
Prerequisite
4.3.3
Forms Used to Set Up Invoice Formats
4.3.4
Adding Smart Fields to an Invoice Format Template
4.3.5
Checking In a New Invoice Print Version
5
Understanding Accounting for the Billing Cycle
5.1
Billing AAI Rules
5.2
Base Rules
5.2.1
Example 1 - Invoicing Only
5.2.2
Example 2 - Revenue Recognition Only
5.2.3
Example 3 - Revenue Recognition and Invoicing Without Reconciliation
5.2.3.1
Revenue Recognition for June
5.2.3.2
Revenue Recognition for July
5.2.3.3
Revenue Recognition for August
5.2.3.4
Invoicing for September
5.2.3.5
Revenue Recognition Adjustments for September
5.2.4
Example 4 - Revenue Recognition and Invoicing with Reconciliation
5.2.4.1
Revenue Recognition for June
5.2.4.2
Invoicing for July with June
5.2.4.3
Revenue Reconciliation of the Revenue Amounts for July and June
5.2.4.4
Revenue Recognition for July
5.3
Reallocation Rules
5.3.1
Example 5 - Invoicing Only
5.3.1.1
Billing AAI Table Rules
5.3.2
Example 6 - Revenue Recognition Only
5.3.2.1
Billing AAI Table Rules
5.3.3
Example 7 - Revenue Recognition and Invoicing Without Reconciliation
5.3.3.1
Billing AAI Table Rules
5.3.4
Example 8 - Revenue Recognition and Invoicing with Reconciliation
5.3.4.1
Billing AAI Table Rules
6
Understanding the Multicurrency Time Accounting Process
6.1
System Setup
6.1.1
Considerations for Setting Up Company Options in JD Edwards EnterpriseOne Human Capital Management
6.1.2
Considerations for Setting Up JD Edwards EnterpriseOne General Accounting Constants
6.1.3
Considerations for Setting Up Currency Exchange Rates
6.1.4
Considerations for Setting Up UDC 48/MT (Markup Generation Type)
6.1.5
Considerations for Setting Up the Time Entry MBF Processing Options (P050002A)
6.1.6
Considerations for Setting Up a Billing Rate and Markup Table
6.1.7
Considerations for Setting Up Employee Payroll Information
6.2
Time Entry
6.2.1
Considerations for Entering Multicurrency Timecards
6.2.2
Considerations for Generating Timecard Journals
6.2.3
Considerations for Approving and Posting the Batch
6.3
Workfile Generation
6.3.1
Considerations for Generating Workfile Transactions for Timecards
6.3.2
Considerations for Reviewing Workfile Transactions
6.4
Examples: Multicurrency Timecard Entries
6.4.1
Setup
6.4.2
Test Case 1
6.4.2.1
Billing Rate and Markup Table
6.4.2.2
Timecard Entry with Override Rate
6.4.2.3
Timecard Entry with Percent
6.4.2.4
Timecard Entry with Amount
6.4.3
Text Case 2
6.4.3.1
Billing Rate / Markup Table
6.4.3.2
Timecard Entry with Override Rate
6.4.3.3
Timecard Entry with Percent
6.4.3.4
Timecard Entry with Amount
7
Understanding Retainage Calculations for JD Edwards EnterpriseOne Contract Billing
7.1
Retainage in A/R with No Deferred Taxes
7.1.1
Example Setup
7.1.2
Invoice Generation
7.1.3
Retainage Calculations
7.1.4
Populated Tables
7.1.5
A/R Entries
7.1.6
Customer Ledger Inquiry
7.2
Retainage in A/R with Deferred Taxes
7.2.1
Example Setup
7.2.2
Invoice Generation
7.2.3
Retainage Calculations
7.2.4
Tax Calculations
7.2.5
The Journal Edit Register (R48300)
7.2.6
Populated Tables
7.2.7
A/R Entries
7.2.8
Customer Ledger Inquiry
7.3
Retainage in G/L with No Deferred Taxes
7.3.1
Example Setup
7.3.2
Invoice Generation
7.3.3
Retainage Calculations
7.3.4
Tax Calculations
7.3.5
The Journal Edit Register (R48300)
7.3.6
Populated Tables
7.3.7
A/R Entries
7.3.8
Customer Ledger Inquiry
7.4
Retainage in G/L with Deferred Taxes
7.4.1
Example Setup
7.4.2
Invoice Generation
7.4.3
Retainage Calculations
7.4.4
Tax Calculations
7.4.5
The Journal Edit Register (R48300)
7.4.6
Populated Tables
7.4.7
A/R Entries
7.4.8
Customer Ledger Inquiry
7.5
Retainage on a Partially Complete Contract with No Schedule of Values on the T and M Billing Line
7.5.1
Example Setup
7.5.2
Invoice Generation
7.5.3
Retainage Calculations
7.5.4
Tax Calculations
7.6
Retainage on a Partially Complete Contract with a Schedule of Values on the T and M Billing Line
7.6.1
Example Setup
7.6.2
Invoice Generation
7.6.3
Retainage Calculations
7.6.4
Tax Calculations
7.7
Multiple Percentages Complete with No Schedule of Values on the T and M Billing Line
7.7.1
Example Setup
7.7.2
Invoice Generation
7.7.3
Retainage Calculations
7.7.4
Tax Calculations
7.8
Multiple Percentages Complete with a Schedule of Values on the T and M Billing Line
7.8.1
Example Setup
7.8.2
Invoice Generation
7.8.3
Retainage Calculations
7.8.4
Tax Calculations
7.9
Multiple Percentages Complete with Retainage Rules and with a Schedule of Values on the T and M Billing Line
7.9.1
Example Setup
7.9.2
Invoice Generation
7.9.3
Retainage Calculations
7.9.4
Tax Calculations
7.10
Retainage with a Discount
7.10.1
Example Setup
7.10.2
Invoice Generation
7.10.3
Tax Calculations
7.10.4
Retainage Calculations
7.11
Retainage on a Partially Complete Contract with a Discount
7.11.1
Example Setup
7.11.2
Invoice Generation
7.11.3
Tax Calculations
7.11.4
Retainage Calculations
8
Understanding Not-To-Exceed Calculations
8.1
Example Setup
8.2
Revenue Generation for One Workfile Transaction
8.2.1
Example 1 - NTE Rule of 2 (Subject to Invoice and Revenue)
8.2.1.1
Revenue Recognition
8.2.1.2
Invoice Processing
8.2.2
Example 2 - NTE Rule of 3 (Subject to Revenue)
8.2.2.1
Revenue Recognition
8.2.2.2
Invoice Processing
8.2.3
Example 3 - NTE Rule of 4 (Subject to Invoicing)
8.2.3.1
Revenue Recognition
8.2.3.2
Invoice Processing
8.3
Invoicing with Revenue Recognition for One Workfile Transaction
8.3.1
Example 4 - NTE Rule of 2 (Subject to Invoice and Revenue)
8.3.1.1
Invoice Processing with G/L Journal Generation
8.3.2
Example 5 - NTE Rule of 3 (Subject to Revenue)
8.3.2.1
Revenue Recognition
8.3.2.2
Invoice Processing
8.3.3
Example 6 - NTE Rule of 4 (Subject to Invoicing)
8.3.3.1
Invoice Processing with G/L Journal Generation
8.4
Revenue Generation for Two Workfile Transactions
8.4.1
Example 7 - NTE Rule of 2 (Subject to Invoice and Revenue)
8.4.1.1
Revenue Recognition
8.4.1.2
Invoice Processing
8.4.2
Example 8 - NTE Rule of 3 (Subject to Revenue)
8.4.2.1
Revenue Recognition
8.4.2.2
Invoice Processing
8.4.3
Example 9 - NTE Rule of 4 (Subject to Invoicing)
8.4.3.1
Revenue Recognition
8.4.3.2
Invoice Processing
8.5
Invoicing with Revenue Recognition for Two Workfile Transactions
8.5.1
Example 10 - NTE Rule of 2 (Subject to Invoice and Revenue)
8.5.1.1
Invoice Processing with G/L Journal Generation
8.5.1.2
Invoice Processing
8.5.2
Example 11 - NTE Rule of 3 (Subject to Revenue)
8.5.2.1
Revenue Recognition
8.5.2.2
Invoice Processing
8.5.3
Example 12 - NTE Rule of 4 (Subject to Invoicing)
8.5.3.1
Revenue Recognition
8.5.3.2
Invoice Processing
9
Setting Up Contracts
9.1
Understanding Contracts
9.2
Understanding Billing Types
9.2.1
Understanding Vertex Tax Rules for Billing Lines (Release 9.1 Update)
9.3
Understanding Change Orders
9.4
Understanding Revisions to Contract Billing Lines
9.5
Understanding Multicurrency Contracts
9.6
Creating a Contract
9.6.1
Understanding Contract Master Information
9.6.1.1
Alternate Tax Rate/Area Assignment Functionality in Contracts (Release 9.1 Update)
9.6.1.2
Assigning Category Codes to Contracts
9.6.1.3
Assigning the Customer and Contract Type
9.6.1.4
Parent and Child Relationships
9.6.1.5
Assigning an Invoice Format Code to a Contract
9.6.1.6
Defining NTE Rules
9.6.1.7
Defining Retainage for a Contract
9.6.1.8
Changing a Contract
9.6.1.9
Deleting a Contract
9.6.2
Understanding Detail Fee Processing
9.6.3
Understanding Data Relationships and Contracts
9.6.4
Prerequisites
9.6.5
Form Used to Create a Contract
9.6.6
Setting Processing Options for Contract Master Revisions (P5201) (Release 9.1 Update)
9.6.6.1
Display
9.6.6.2
Edits
9.6.6.3
Default
9.6.6.4
Currency
9.6.6.5
Print
9.6.6.6
Versions
9.6.7
Setting Up Contract Master Information
9.6.7.1
General
9.6.7.2
Additional Detail
9.6.7.3
Dates/Addresses
9.6.7.4
Category Codes
9.6.7.5
Min/NTE Amts
9.6.7.6
Currency
9.7
Assigning Not-to-Exceed Rules
9.7.1
Understanding Not-to-Exceed Rules
9.7.1.1
Contract Master
9.7.1.2
Change Order
9.7.1.3
Contract Billing Line
9.7.2
Common Fields Used in This Section
9.7.3
Forms Used to Assign Not-to-Exceed Rules
9.7.4
Assigning a Not-to-Exceed Rule to a Contract Master
9.7.5
Assigning a Not-to-Exceed Rule to a Change Order
9.7.6
Assigning a Not-to-Exceed Rule to a Contract Billing Line
9.8
Defining Retainage Rules For Contracts
9.8.1
Understanding Retainage Rules for Contracts
9.8.1.1
Contract Master
9.8.1.2
Change Order
9.8.1.3
Contract Billing Line
9.8.1.4
Retainage Calculation Example
9.8.1.5
Retainage Calculation for Change Orders
9.8.2
Forms Used to Define Retainage Rules
9.8.3
Defining a Retainage Rule
9.8.4
Assigning a Retainage Rule to a Contract Master
9.8.5
Assigning a Retainage Rule to a Change Order
9.8.6
Assigning a Retainage Rule to a Billing Line
9.9
Defining Bill-When-Paid Requirements
9.9.1
Understanding Bill-When-Paid Requirements
9.9.2
Form Used to Define Bill-When-Paid Requirements
9.9.3
Defining a Bill-When-Paid Requirement for a Billing Line
10
Defining Independent Contract Billing Lines
10.1
Understanding Independent Contract Billing Lines
10.1.1
Prerequisite
10.1.2
Common Fields Used in This Chapter
10.1.3
Independent Contract Billing Lines
10.1.3.1
Alternate Tax Rate/Area Assignment Functionality in Contract Billing Lines (Release 9.1 Update)
10.1.3.2
Unit Price and Lump Sum Billing Lines
10.2
Defining Contract Billing Lines for Lump Sum
10.2.1
Understanding Lump Sum Billing Lines
10.2.2
Understanding How Lump Sums Calculate Billing Amounts
10.2.2.1
Percent Complete Method
10.2.2.2
Percent of Cost Method
10.2.2.3
Defined Ledger Method
10.2.3
Understanding Recurring Billing Amounts
10.2.4
Prerequisite
10.2.5
Forms Used to Define Contract Billing Lines for Lump Sum
10.2.6
Setting Processing Options for Contract Billing Line Details (P5202)
10.2.6.1
Edits
10.2.6.2
Display
10.2.6.3
Default
10.2.6.4
Print
10.2.7
Defining a Lump Sum for Manual Calculation
10.2.8
Defining a Lump Sum to Calculate Billing Amounts
10.2.9
Defining Recurring Billing Amounts
10.3
Defining Contract Billing Lines for Unit Price
10.3.1
Understanding Unit Price Billing Lines
10.3.1.1
Verifying Job Accounts and Budgets
10.3.1.2
Locating Account Information
10.3.2
Forms Used to Define Contract Billing Lines for Unit Price
10.3.3
Defining Unit Price for Manual Calculation
10.3.4
Defining Unit Price to Calculate the Billing Amount
10.4
Defining Contract Billing Lines for Milestone Billing
10.4.1
Understanding Milestone Billing Lines
10.4.1.1
Billing Events for Milestone Billing
10.4.2
Forms Used to Define Contract Billing Lines for Milestone Billing
10.4.3
Defining Billing Lines for Milestone Billing
10.4.4
Defining Billing Events for Milestone Billing
10.5
Defining Contract Billing Lines for Progress Billing
10.5.1
Understanding Progress Billing Lines
10.5.1.1
Billing Events for Progress Billing
10.5.2
Forms Used to Define Contract Billing Lines for Progress Billing
10.5.3
Defining Billing Lines for Progress Billing
10.5.4
Defining Billing Events for Progress Billing
10.6
Completing a Milestone or Progress Billing Event
10.6.1
Understanding the Completion of Milestone or Progress Billing Events
10.6.2
Form Used to Complete a Milestone or Progress Billing Event
10.6.3
Specifying a Completion Date for a Milestone or Progress Billing Event
10.7
Changing a Previously Billed Progress Billing Line
10.7.1
Understanding Changes to Previously Billed Progress Billing Lines
10.7.2
Forms Used to Change a Previously Billed Progress Billing Line
10.7.3
Replacing a Previously Billed Progress Billing Line
10.8
Defining Contract Billing Lines for T and M or Cost Plus
10.8.1
Understanding T and M and Cost Plus Billing Lines
10.8.1.1
Cross-References for T and M and Cost Plus
10.8.2
Forms Used to Define Contract Billing Lines for T and M or Cost Plus
10.8.3
Defining T and M and Cost Plus Billing Lines
10.8.4
Defining a Cross-Reference for a T and M or Cost Plus Billing Line
11
Defining Dependent Contract Billing Lines
11.1
Understanding Dependent Contract Billing Lines
11.1.1
Common Fields Used in This Chapter
11.1.2
Dependent Contract Billing Lines
11.2
Understanding Prepayments for Contracts
11.2.1
Direct Draw
11.2.2
Rated Draw
11.2.3
Prerequisites
11.3
Defining Contract Billing Lines for Direct and Rated Draws
11.3.1
Understanding Direct and Rated Draw Billing Lines
11.3.1.1
Direct Draw Billing Lines
11.3.1.2
Rated Draw Billing Lines
11.3.2
Forms Used to Define Contract Billing Lines for Direct or Rated Draws
11.3.3
Defining a Billing Line for a Direct or Rated Draw
11.3.4
Defining Cross-References for a Direct or Rated Draw
11.4
Defining Contract Billing Lines for Fees
11.4.1
Understanding Fee Billing Lines
11.4.1.1
Defining Fees for Billing Amounts
11.4.2
Prerequisite
11.4.3
Forms Used to Define Contract Billing Lines for Fees
11.4.4
Defining a Contract Billing Line for a Fee
11.4.5
Defining a Cross-Reference for a Fee
11.5
Defining a Contract Billing Line for Components
11.5.1
Understanding Component Billing Lines
11.5.1.1
Cross-References for Components
11.5.2
Prerequisites
11.5.3
Forms Used to Define Contract Billing Lines for Components
11.5.4
Defining a Billing Line for a Component
11.5.5
Defining Cross-References for a Component
11.6
Defining a Contract Billing Line for Applied Burdens
11.6.1
Understanding Billing Lines for Applied Burdens
11.6.1.1
Nonbillable Burden Categories
11.6.2
Prerequisites
11.6.3
Forms Used to Define Billing Lines for Applied Burdens
11.6.4
Defining a Billing Line for Applied Burdens
11.6.5
Defining Cross-References for Applied Burdens
11.6.6
Selecting Cross-Reference Lines for the Applied Burdens Line
11.7
Defining a Contract Billing Line for Labor Burden
11.7.1
Understanding Labor Burden Billing Lines
11.7.1.1
Cross-References for Labor Burden
11.7.2
Prerequisites
11.7.3
Forms Used to Define Contract Billing Lines for Labor Burden
11.7.4
Defining a Billing Line for Labor Burden
11.7.5
Defining Cross-References for Labor Burden
11.8
Defining Revenue-Only Contract Billing Lines
11.8.1
Understanding Revenue-Only Contract Billing Lines
11.8.2
Prerequisite
11.8.3
Form Used to Define Contract Billing Lines for Revenue
11.8.4
Defining Revenue Billing Lines for Percent Complete
11.8.5
Defining Revenue Billing Lines for Percent of Billing
11.8.6
Defining Cross-References for Revenue–Only Billing Lines
12
Managing the Workfile
12.1
Understanding the Workfile
12.1.1
Workfile Transactions
12.1.1.1
Payroll Transactions
12.1.1.2
Labor Burden Transactions
12.1.1.3
Component Transactions
12.1.1.4
Burdening and Reburdening Transactions
12.1.2
Parent/Child Relationships in the Workfile
12.1.3
Eligibility Codes
12.1.4
Sequence Numbers
12.1.5
Workfile History
12.1.6
Alternate Tax Rate/Area Assignment Functionality in the Contract Workfile (Release 9.1 Update)
12.2
Generating the Workfile
12.2.1
Understanding Workfile Generation
12.2.1.1
Multicurrency Processing of Workfile Generation
12.2.2
Prerequisites
12.2.3
Running Workfile Generation
12.2.4
Setting Processing Options for Workfile Generation (R48120)
12.2.4.1
Defaults
12.2.4.2
Process
12.3
Reviewing Workfile Transactions
12.3.1
Understanding Potential Workfile Errors
12.3.2
Forms Used to Review Workfile Transactions
12.3.3
Reviewing Transaction Totals
12.3.4
Reviewing Labor Burden Transactions
12.3.5
Reviewing Component Transactions
12.3.6
Reviewing Burdening and Reburdening Transactions
12.4
Revising Workfile Transactions
12.4.1
Understanding Workfile Transaction Revisions
12.4.1.1
Multicurrency Processing of Workfile Revisions
12.4.1.2
Adding G/L Transactions to the Workfile
12.4.1.3
Changes to the Markup for a Workfile Transaction
12.4.1.4
Ad Hoc Workfile Transactions
12.4.1.5
Workfile Transaction Holds
12.4.1.6
Non-T and M Revenue Workfile Transaction Revisions
12.4.1.7
Workfile Transaction Splits
12.4.1.8
Workfile Transaction Reextension
12.4.2
Understanding Workfile Revisions for Burdening and Reburdening Transactions
12.4.3
Forms Used to Revise Workfile Transactions
12.4.4
Adding Existing G/L Transactions to the Workfile
12.4.5
Changing the Markup for a Workfile Transaction
12.4.6
Entering Ad Hoc Workfile Transactions
12.4.7
Assigning a Hold Status to Workfile Transactions
12.4.8
Revising Non-T and M Revenue Workfile Transactions
12.4.9
Splitting Workfile Transactions
12.4.10
Running the Workfile Re-extension Program
12.4.11
Setting Processing Options for Workfile Re-extension (R481202)
12.4.11.1
Re-extend
12.4.11.2
Print
12.5
Revising Workfile History
12.5.1
Understanding Workfile History
12.5.2
Understanding the Workfile History Purge Program
12.5.3
Forms Used to Revise Workfile History
12.5.4
Moving a Workfile Transaction to the Workfile History Table
12.5.5
Setting Processing Options for Workfile History Inquiry (P4812H)
12.5.5.1
Display
12.5.6
Moving a Transaction Out of History
12.5.7
Running the Workfile History Purge Program
12.5.8
Setting Processing Options for Workfile History Purge (R48S999)
12.5.8.1
Default
13
Recognizing Revenue
13.1
Understanding Revenue Recognition
13.1.1
Versions and Modes for G/L Journal Generation
13.1.2
Interactive Versions in G/L Journal Generation
13.1.3
Types of Journal Entries
13.1.4
Document Types for Revenue Recognition
13.1.5
Journal Reclassification
13.1.6
Understanding G/L Batches for Revenue Recognition
13.1.7
Combining Revenue Recognition and Invoicing
13.1.8
Revenue Reconciliation
13.1.9
Reconciliation for Timing Differences
13.1.10
Reconciliation for Independent Revenue and Invoice Markup
13.1.11
Revenue and Invoicing for Contract Billing Lines
13.1.12
Revenue Reversal
13.1.12.1
Example: Reversing Revenue Entries
13.2
Generating the Revenue Workfile
13.2.1
Understanding the Revenue Workfile Generation Program
13.2.2
Running the Revenue Workfile Generation Program
13.2.3
Setting Processing Options for Revenue Workfile Generation (R52120)
13.2.3.1
Select
13.2.3.2
Project and Gov Contracting
13.3
Generating Preliminary G/L Journal Entries
13.3.1
Understanding Preliminary G/L Journal Entries
13.3.2
Prerequisites
13.3.3
Running the Journal Generation Program
13.3.4
Setting Data Selection for Journal Generation (R48132)
13.3.5
Setting Processing Options for Journal Generation (R48132)
13.3.5.1
Defaults
13.3.5.2
Select
13.3.5.3
Versions
13.3.5.4
Process
13.3.5.5
Project and Gov Contracting
13.4
Reviewing and Revising Preliminary G/L Journal Entries
13.4.1
Understanding the Journal Edit Register Report
13.4.2
Understanding Preliminary G/L Journal Entry Errors
13.4.2.1
General Accounting Setup Errors
13.4.2.2
Billing System Setup Errors
13.4.3
Understanding the Deletion of Revenue Information
13.4.3.1
Considerations for Deleting a Revenue Batch
13.4.4
Prerequisite
13.4.5
Form Used to Review and Revise Preliminary G/L Journal Entries
13.4.6
Printing the Journal Edit Register for G/L Journal Entries
13.5
Creating Final G/L Journal Entries
13.5.1
Understanding Final G/L Journal Entries
13.5.2
Form Used to Create Final G/L Journal Entries
13.5.3
Setting Processing Options for Create G/L Entries (R48198)
13.5.3.1
Versions
13.5.3.2
Batch Approval
13.5.4
Creating Final G/L Journal Entries
13.6
Posting G/L Batches
13.6.1
Understanding G/L Batch Posting
13.6.2
Running the Post Program for G/L Batches
13.7
Rebuilding the Contract Revenue Summary Table for Contract Billing
13.7.1
Understanding the Contract Revenue Summary Table
13.7.2
Running the Re-Build Contract Revenue Summary Table Program
14
Processing Invoices
14.1
Understanding Invoice Processing
14.1.1
Common Fields Used in This Chapter
14.1.2
Invoice Generation
14.1.3
Invoice Maintenance and Processing
14.1.4
Sequence and Summarization Rules for JD Edwards EnterpriseOne Service Billing Transactions
14.1.5
Journal Reclassification
14.1.6
Associated G/L Batch Processing
14.1.7
Document Types for Invoice Processing
14.1.8
Multicurrency Processing of Invoice Generation
14.2
Generating Invoices Automatically for JD Edwards EnterpriseOne Service Billing
14.2.1
Understanding Invoice Generation for JD Edwards EnterpriseOne Service Billing
14.2.1.1
Versions and Modes for Invoice Generation for JD Edwards EnterpriseOne Service Billing
14.2.2
Prerequisites
14.2.3
Running the Invoice Generation Program for JD Edwards EnterpriseOne Service Billing
14.2.4
Setting Data Selection for Invoice Generation for JD Edwards EnterpriseOne Service Billing
14.2.5
Setting Processing Options for Invoice Generation (R48121) for JD Edwards EnterpriseOne Service Billing
14.2.5.1
Defaults
14.2.5.2
Select
14.2.5.3
Process
14.2.5.4
Print
14.2.5.5
Currency
14.3
Generating Invoices Automatically for JD Edwards EnterpriseOne Contract Billing
14.3.1
Understanding Invoice Generation for JD Edwards EnterpriseOne Contract Billing
14.3.1.1
Calculating Invoice Amounts for Lump Sum, Unit Price, Fees, Components, or Burden
14.3.1.2
Calculating Invoice Amounts for Milestones or Progress
14.3.1.3
Calculating Not-To-Exceed Limits
14.3.1.4
Recurring Invoices
14.3.1.5
Bill When Paid
14.3.2
Prerequisites
14.3.3
Running the JD Edwards EnterpriseOne Contract Billing Invoice Generation Program
14.3.4
Setting Data Selection for JD Edwards EnterpriseOne Contract Billing Invoice Generation
14.3.5
Setting Processing Options for Invoice Generation (R52121) for JD Edwards EnterpriseOne Contract Billing
14.3.5.1
Select
14.3.5.2
Defaults
14.3.5.3
Process
14.3.5.4
Print
14.3.5.5
Overrides
14.3.5.6
Currency
14.4
Reviewing Invoice Batches
14.4.1
Understanding Invoice Batches
14.4.1.1
Revising Batch Invoice Detail
14.4.2
Forms Used to Review Invoice Batches
14.4.3
Setting Processing Options for Batch Review (P48221)
14.4.3.1
Defaults
14.4.3.2
Versions
14.4.3.3
Process
14.4.4
Reviewing Invoice Batches for JD Edwards EnterpriseOne Service Billing
14.4.5
Reviewing Invoices for JD Edwards EnterpriseOne Service Billing
14.4.6
Reviewing Invoice Details for JD Edwards EnterpriseOne Service Billing
14.4.7
Reviewing Invoice Batches for JD Edwards EnterpriseOne Contract Billing
14.4.8
Reviewing Invoice Details for JD Edwards EnterpriseOne Contract Billing
14.4.9
Reviewing Summarized Invoice Information for a Time and Material Contract Billing Line
14.4.10
Reviewing Summarized Invoice Information for a Unit Price Contract Billing Line
14.4.11
Reviewing Summarized Invoice Information for a Lump Sum Contract Billing Line
14.4.12
Reviewing Summarized Invoice Information for a Fee Contract Billing Line
14.4.13
Reviewing Summarized Invoice Information for a Milestone Contract Billing Line
14.4.14
Reviewing Summarized Invoice Information for a Progress Contract Billing Line
14.4.15
Reviewing Summarized Invoice Information for a Direct Draw Contract Billing Line
14.4.16
Reviewing Summarized Invoice Information for a Rated Draw Contract Billing Line
14.5
Revising Invoice Information
14.5.1
Understanding Multicurrency Processing of Invoice Revisions
14.5.1.1
JD Edwards EnterpriseOne Service Billing Example
14.5.1.2
JD Edwards EnterpriseOne Contract Billing Example
14.5.1.3
Job/Amount Revisions Form
14.5.2
Understanding Invoice Amount Revisions for Non-T and M Contract Billing Lines
14.5.3
Forms Used to Revise Invoice Information
14.5.4
Revising Invoice Amounts for a Non-T and M Contract Billing Line
14.6
Deleting Invoice Information
14.6.1
Understanding the Deletion of Invoice Information
14.6.1.1
Considerations for Deleting a Batch of Invoices
14.6.2
Understanding the Removal of Invoices to a New Batch
14.6.3
Understanding the Removal of a Workfile Transaction from an Invoice Pay Item
14.6.4
Forms Used to Delete Invoice Information
14.6.5
Moving Invoices to a New Batch
14.6.6
Removing a Workfile Transaction from a Service Billing Invoice Pay Item
14.6.7
Removing a Workfile Transaction from a T and M Invoice Pay Item
14.7
Adding Invoice Information
14.7.1
Understanding the Manual Creation of Invoice Information
14.7.2
Understanding the Addition of Transactions to an Invoice
14.7.3
Forms Used to Add Invoice Information
14.7.4
Creating an Invoice Batch Manually
14.7.5
Creating a New Invoice in a Batch for JD Edwards EnterpriseOne Service Billing
14.7.6
Creating a New Invoice in a Batch for JD Edwards EnterpriseOne Contract Billing
14.7.7
Adding Existing Workfile Transactions to an Invoice
14.7.8
Adding Existing G/L Transactions to an Invoice
14.7.9
Adding Ad Hoc Workfile Transactions to an Invoice
14.8
Creating Credit Memos
14.8.1
Understanding Credit Memos
14.8.2
Forms Used to Create Credit Memos
14.8.3
Creating a Credit Memo for JD Edwards EnterpriseOne Service Billing
14.8.4
Creating a Credit Memo for JD Edwards EnterpriseOne Contract Billing
14.9
Creating Invoice Journal Entries
14.9.1
Understanding Preliminary Invoice Journal Entries
14.9.2
Understanding the Journal Edit Register
14.9.3
Understanding Dates
14.9.4
Understanding Final Invoice Journal Entries
14.9.4.1
Multicurrency Processing of Final Invoice Journal Entries
14.9.5
Forms Used to Create Invoice Journal Entries
14.9.6
Setting Processing Options for Journal Generation (R48131)
14.9.6.1
Defaults
14.9.6.2
Versions
14.9.7
Setting Processing Options for Journal Edit Register (R48300)
14.9.7.1
Versions
14.9.7.2
Summarization
14.9.8
Creating Preliminary Invoice Journal Entries
14.9.9
Printing the Journal Edit Register for Invoice Journal Entries
14.9.10
Revising Override Dates
14.9.11
Setting Processing Options for Create A/R Entries (R48199)
14.9.11.1
Default
14.9.11.2
Versions
14.9.11.3
Batch Approval
14.9.12
Creating Final Invoice Journal Entries
14.10
Posting Invoice Batches
14.10.1
Understanding Invoice and G/L Batch Posting
14.10.2
Running the Post Program for Invoice Batches
14.11
Printing Invoices
14.11.1
Understanding Invoice Printing
14.11.1.1
Multicurrency Processing of Printing Invoices
14.11.2
Understanding Invoice Print Versions
14.11.3
Understanding Invoice Design
14.11.3.1
Smart Fields
14.11.4
Prerequisites
14.11.5
Forms Used to Print Invoices
14.11.6
Setting Processing Options for Invoice Print (R48504)
14.11.6.1
Select
14.11.6.2
Print
14.11.6.3
Currency
14.11.6.4
Project and Gov Print
14.11.7
Assigning an Override Invoice Print Version for JD Edwards EnterpriseOne Service Billing
14.11.8
Assigning an Override Invoice Print Version for JD Edwards EnterpriseOne Contract Billing
14.11.9
Printing Invoices Automatically
14.11.10
Printing a Batch of Invoices Manually
14.12
Processing Retainage for JD Edwards EnterpriseOne Service Billing
14.12.1
Understanding Retainage for JD Edwards EnterpriseOne Service Billing
14.12.2
Understanding Retainage Release for JD Edwards EnterpriseOne Service Billing
14.12.3
Forms Used to Process Retainage for JD Edwards EnterpriseOne Service Billing
14.12.4
Recalculating Retainage for JD Edwards EnterpriseOne Service Billing
14.12.5
Releasing Retainage for JD Edwards EnterpriseOne Service Billing
14.13
Processing Retainage for JD Edwards EnterpriseOne Contract Billing
14.13.1
Understanding Retainage for JD Edwards EnterpriseOne Contract Billing
14.13.2
Understanding Retainage Release for JD Edwards EnterpriseOne Contract Billing
14.13.3
Forms Used to Process Retainage for JD Edwards EnterpriseOne Contract Billing
14.13.4
Revising Retainage Amounts for JD Edwards EnterpriseOne Contract Billing
14.13.5
Recalculating Retainage for JD Edwards EnterpriseOne Contract Billing
14.13.6
Releasing Retainage for a Contract or Change Order for JD Edwards EnterpriseOne Contract Billing
14.13.7
Releasing Retainage for a Contract Billing Line
14.14
Working with Invoice History (Release 9.1 Update)
14.14.1
Understanding Invoice History
14.14.2
Understanding Printing Invoices from History
14.14.3
Understanding Final Invoice Voids
14.14.4
Reviewing Revenue Recognition for Contracts
14.14.5
Forms Used to Work with Invoice History
14.14.6
Printing Invoices from History
14.14.7
Reviewing Invoice History for a JD Edwards EnterpriseOne Contract Billing Invoice
14.14.8
Reviewing Detailed Invoice History for a JD Edwards EnterpriseOne Contract Billing Invoice
14.14.9
Setting Processing Options for the Contract Billing Line Status Program (P52200)
14.14.9.1
Amounts Used for % of Limit Calculations
14.14.9.2
Display
14.14.9.3
Versions
14.14.10
Reviewing the Status of a Contract
14.14.11
Voiding a Final Invoice
14.14.12
Voiding a Retainage Release Invoice for JD Edwards EnterpriseOne Service Billing
15
Processing Vouchers for JD Edwards EnterpriseOne Service Billing
15.1
Understanding Voucher Processing for JD Edwards EnterpriseOne Service Billing
15.2
Understanding Voucher Batches
15.3
Generating Vouchers Automatically
15.3.1
Understanding Voucher Generation
15.3.1.1
Using Interactive Versions in Voucher Generation
15.3.2
Prerequisites
15.3.3
Setting Processing Options for Voucher Generation (R48122)
15.3.3.1
Process
15.3.3.2
Currency
15.3.4
Running Voucher Generation
15.4
Reviewing Voucher Information
15.4.1
Understanding Voucher Information
15.4.2
Forms Used to Review Voucher Information
15.5
Deleting Voucher Information
15.5.1
Understanding the Deletion of Voucher Information
15.5.1.1
Considerations for Deleting a Batch of Vouchers
15.5.2
Understanding the Removal of a Workfile Transaction from a Voucher Pay Item
15.5.3
Forms Used to Delete Voucher Information
15.5.4
Removing a Workfile Transaction from a Voucher Pay Item
15.6
Creating Voucher Journal Entries
15.6.1
Understanding Preliminary Voucher Journal Entries
15.6.1.1
Journal Entry Generation Errors
15.6.2
Understanding Final Voucher Journal Entries
15.6.3
Prerequisite
15.6.4
Form Used to Create Voucher Journal Entries
15.6.5
Generating Preliminary Voucher Journal Entries
15.6.6
Printing the Journal Edit Register for Voucher Journal Entries
15.6.7
Setting Processing Options for Create A/P Entries (R48197)
15.6.7.1
Versions
15.6.8
Generating Final Voucher Journal Entries
15.7
Posting Voucher Batches
15.7.1
Understanding Voucher Batch Posting
15.7.2
Running the Post Program for Voucher Batches
16
Reviewing Control Reports
16.1
Understanding Control Reports
16.1.1
Control Reports
16.1.2
The Workfile Control Report
16.1.3
The Workfile History Control Report
16.1.4
The G/L Link to Account Ledger Control Report
16.1.5
The Account Ledger to G/L Link Control Report
16.1.6
The Workfile to G/L Link Control Report
16.1.6.1
First-Line Errors
16.1.6.2
Second-Line Errors
16.1.7
The G/L Link to Workfile Control Report
16.1.8
The Invoice Summary to Workfile Control Report
16.1.9
The Invoice Summary to Customer Ledger Control Report
16.1.10
The Customer Ledger to Invoice Summary Control Report
16.2
Running Control Reports
16.3
Setting Processing Options for Invoice Summary to Workfile Control Report (R48S751)
16.3.1
Print
A
Field Derivations for the Billing Detail Workfile (F4812)
A.1
Tables Used by the Billing Detail Workfile
A.2
Billing Detail Workfile Field Sources
B
JD Edwards EnterpriseOne Contract and Service Billing Reports
B.1
JD Edwards EnterpriseOne Contract and Service Billing Reports: A to Z
B.1.1
Control Reports
B.2
JD Edwards EnterpriseOne Contract and Service Billing Reports: Selected Reports
B.2.1
R48096B - Billing Rate / Markup Table Listing
B.2.2
R48127 - Tax Derivation Table Listing
B.2.3
R48128 - G/L Offset and Retainage Table Listing
B.2.4
R48139 - Revenue Journal
B.2.4.1
Data Selection
B.2.5
R48405 - Workfile Print
B.2.6
Processing Options for Workfile Print (R48405)
B.2.6.1
Print Options
B.2.7
R4860 - Component Table Listing
B.2.8
R48S412 - Workfile Transaction Exception Report
B.2.9
R48S496 - Billing Rate / Markup Table to Expire
B.2.10
Processing Options for Billing Rate / Markup Table to Expire (R48S496)
B.2.10.1
Select
B.2.11
R48S95 - Billing AAIs Table Listing
B.2.12
Processing Options for Billing AAIs Table Listing (R48S95)
B.2.12.1
Attachments
B.2.13
R48TW - Workfile Totals Report
B.2.14
R5201 - Contract Print
B.2.15
Processing Options for Contract Print (R5201)
B.2.15.1
Print
B.2.15.2
Currency
B.2.16
R52412 - Workfile Transactions by Contract
B.2.17
R52425 - Contract History Report
B.2.18
Processing Options for Contract History Report (R52425)
B.2.18.1
Display
B.2.18.2
Currency
Index
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