28 Receipt Batch Approvals Mobile Applications

This chapter discusses these topics:

• Section 28.1, "Receipt Batch Approvals Mobile Applications Overview"

• Section 28.2, "Setting Up the Receipt Batch Approvals Mobile Applications"

• Section 28.3, "Using the Receipt Batch Approvals Mobile Tablet Application (M03B01)"

• Section 28.4, "Using the Receipt Batch Approvals Mobile Smartphone Application (M03B02)"

Important Note: Before using the mobile applications, Oracle strongly recommends that users have a complete understanding of how to use the associated processes and applications in the JD Edwards EnterpriseOne base software. For additional information about the processes and applications associated with the mobile applications discussed in this chapter, see: "Working with Batches" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide.

28.1 Receipt Batch Approvals Mobile Applications Overview

You use the Receipt Batch Approvals mobile applications to review and approve batches of receipts on a mobile device.

The Receipt Batch Approvals mobile applications give you the ability to:

• Review all receipt batches that are in pending status.

• Review receipts in a batch.

• Review line-level information for a receipt.

• Approve a receipt batch.

• Review text and photos attachments associated with each receipt.

This table lists the applications that are available to review and approve receipt batches:

Type of Application	Additional Information
Base EnterpriseOne application	Use the Work With Batches program (P0011) in the JD Edwards EnterpriseOne system to review and approve receipt batches.
Tablet application	Receipt Batch Approvals (M03B01) To download the application to your tablet, search on the following text in the application store: JD Edwards Receipt Batch Approvals
Smartphone application	Receipt Batch Approvals (M03B02) To download the application to your smartphone, search on the following text in the application store: JD Edwards Receipt Batch Approvals

Before using the Receipt Batch Approvals tablet or smartphone application, you must perform the following setup tasks:

• Activate batch security, and set up secured users and approvers.

• Set up the processing options for the mobile applications.

• Verify the processing options for the base EnterpriseOne application.

28.1.1 Differences and Limitations: Receipt Batch Approvals

Mobile applications are intended to be a simplified version of the applications that are available in the base software. In most cases, these applications provide a subset of the functionality available in the base software.

Batches Available for Review

The Receipt Batch Approvals mobile applications are set up to process and display only those receipt batches that are in pending status. However, in the base EnterpriseOne application, you can review batches of any status.

Revising Batch Information and Batch Status

Using the Receipt Batch Approvals mobile applications, you can review batches of receipts, and details of the receipts. You cannot revise existing receipt information or add receipts to a batch. However, in the base EnterpriseOne system, you can review and revise transaction details for a receipt and also add receipts to a receipt batch.

The Receipt Batch Approvals mobile applications do not provide the option of reverting the status of a batch from approved to pending. However, in the base EnterpriseOne application, you can revert the status of a batch from approved to pending if a batch needs further analysis.

Text and Image Attachment Functionality

Using the Receipt Batch Approvals mobile applications, you can review text and image attachments associated with receipts. You cannot revise existing attachments or add new attachments. However, in the base EnterpriseOne system, you can review and revise existing attachments, and also add new attachments.

28.2 Setting Up the Receipt Batch Approvals Mobile Applications

Before you use the Receipt Batch Approvals mobile applications (M03B01 and M03B02), you must complete the following setup:

• Activate batch security and set up secured users and approved users.

  Secured users can only review batch information and are restricted from approving batches. Approved users can review and approve batches for secured users.

  See "Setting Up Approved and Secured Users" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide

• Set up the processing options for the Receipt Batch Approvals mobile applications (M03B01 and M03B02) in the JD Edwards EnterpriseOne system.

• Verify that the version of P0011 that you specify in the processing options of the tablet and smartphone applications is set up with the appropriate value in the Batch Type processing options. The P0011 program must include the receipt batch type for these mobile applications to function properly.

  See "Setting Processing Options for Batches (P0011)" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide

28.2.1 Setting Processing Options for the Receipt Batch Approvals Tablet Application (M03B01)

You use processing options to specify default processing information for a program.

28.2.1.1 Versions

1. Work With Batches (P0011) Version

Use this processing option to specify which version of the Work With Batches program (P0011) the system uses to display and process receipt batches. The version that you specify here must have the receipt batch type in the Batch Type processing option. If you leave this processing option blank, the system uses ZJDE0009.

2. Receipts Journal Review (P03B212) Version

Use this processing option to specify which version of the Receipts Journal Review program (P03B212) the system uses to display receipts in a batch. If you leave this processing option blank, the system uses version ZJDE0001.

3. Standard Receipts Entry (P03B102) Version

Use this processing option to specify which version of the Standard Receipt Entry program (P03B102) the system uses to display transaction details associated with a standard receipt. If you leave this processing option blank, the system uses ZJDE0001.

28.2.2 Setting Processing Options for the Receipt Batch Approvals Smartphone Application (M03B02)

You use processing options to specify default processing information for a program.

28.2.2.1 Versions

1. Work With Batches (P0011) Version

Use this processing option to specify which version of the Work With Batches program (P0011) the system uses to display and process receipt batches. The version that you specify here must have the receipt batch type in the Batch Type processing option. If you leave this processing option blank, the system uses ZJDE0009.

2. Receipts Journal Review (P03B212) Version

Use this processing option to specify which version of the Receipts Journal Review program (P03B212) the system uses to display receipts in a batch. If you leave this processing option blank, the system uses version ZJDE0001.

3. Standard Receipts Entry (P03B102) Version

Use this processing option to specify which version of the Standard Receipt Entry program (P03B102) the system uses to display transaction details associated with a standard receipt. If you leave this processing option blank, the system uses ZJDE0001.

28.3 Using the Receipt Batch Approvals Mobile Tablet Application (M03B01)

The Receipt Batch Approvals mobile application enables you to review batches of receipts that are pending approval, and approve them from your mobile device.

Before you can use the application, you must download and install the application from the application store on your device.

To open the application, tap the Receipt Appr icon and log in.

28.3.1 Reviewing Receipt Batches Awaiting Approvals Using a Mobile Tablet Application

To review batches of receipts using a tablet:

1. Open the application by tapping the Receipt Appr icon on your device, and then log in.

   See Chapter 3, "Logging Into Mobile Enterprise Applications"

   On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

   Figure 28-1 Receipt Batch Approval Home Screen - Tablet

   
   Description of ''Figure 28-1 Receipt Batch Approval Home Screen - Tablet''
   
   

   The batches categorized by users are graphically displayed in the Receipt Batches to Approve by User section. Each colored portion of the pie chart depicts the percentage of batches awaiting approval for each user.

2. To refine the list of batches displayed, tap the Filter button at the top of the left pane. You can filter the batches by:

   • Batch Date

   • User

   • Batch Number

   • Batch Type

     By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.

3. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:

   • Takes you to the list of batches that are displayed based on your filter values

   • Saves the filter values that you entered

     The system displays the saved filter values the next time you open the filter screen.

   To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:

   • Takes you to the list of batches associated with the last saved filter values, if applicable

   • Ignores the filter values that you entered, and restores the last saved filter values to the filter fields

   To delete all the filter values you specified, and to enter new filter values, tap the Clear button.

4. To review a batch, tap the batch from the list of batches.

5. The system displays the Receipt Journal Review screen. The left pane has a list of receipts associated with the batch.

   In the right pane, the system displays the header and the line-level details of the first receipt in three tabs: Receipt Details, Domestic Amounts, and Foreign Amounts (if the receipt is for a foreign transaction).

6. To refine the list of receipts displayed, tap the Filter button at the top of the left pane. You can filter receipts by:

   • Receipt Number

   • Receipt Date

   • Payor Number

   • Base Currency Code

7. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays receipts based on your filter values

   To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.

   To delete all the filter values you specified, and to enter new filter values, tap the Clear button.

8. To review details of a receipt, tap the receipt in the left pane. In the Receipt Journal Review screen, the Receipt Details tab is displayed by default.

   Figure 28-2 Receipt Journal Review: Receipt Details Screen - Tablet

   
   Description of ''Figure 28-2 Receipt Journal Review: Receipt Details Screen - Tablet''
   
   

   On the Receipt Details tab:

   • Review the header information, such as company name, customer number, bank account, G/L date, exchange rate (in case it is a foreign transaction), and remark.

   • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company number and name, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.

   • Review text and photo attachments associated with a receipt entry. Tap the first button on the left of the line to open the text attachments. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a receipt entry, tap the button below the text attachment button. The system displays the photos in a different screen with a list of photos in the left pane, and the first photo in the list, on the right pane.

     When there are no image and text attachments associated with the receipt, the buttons are disabled.

9. To review domestic amount details of the receipt, tap the Domestic Amounts tab.

   Figure 28-3 Receipt Journal Review: Domestic Amounts Screen - Tablet

   
   Description of ''Figure 28-3 Receipt Journal Review: Domestic Amounts Screen - Tablet''
   
   

   On the Domestic Amounts tab:

   • Review payment amount, write-off amount, A/R total, deduction amount, discount taken, chargeback amount, and G/L total amount.

   • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company name and number, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.

   • Review text and photo attachments.

10. If the receipt is for a foreign transaction, the Foreign Amounts tab is also displayed. To review foreign amount details of the receipt, tap the Foreign Amounts tab.

    On the Foreign Amounts tab:

    • Review payment amount, write-off amount, discount taken, chargeback, and base currency amount.

    • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company name and number, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.

    • Review text and photo attachments.

11. To return to the list of batches, tap the Batches button at the top left of the screen.

12. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

28.3.2 Approving Receipt Batches Using a Mobile Tablet Application

To approve receipt batches:

1. Open the application by tapping the Receipt Appr icon on your device, and then log in.

   See Chapter 3, "Logging Into Mobile Enterprise Applications"

   On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

2. Tap the batch that you want to approve. The system displays the Receipt Journal Review screen.

3. Tap the Approve button at the top of the screen.

4. On the Confirm Approval screen, tap the Approve button to approve the batch. Note that you can also click Cancel if you do not want to proceed.

   
   

   Note: If you are not authorized to approve batches, the system displays an error message when you tap the Approve button.

   
   

   After approving a batch, the system returns you to the home screen. Notice that the batch you approved is no longer displayed in the list.

5. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

28.4 Using the Receipt Batch Approvals Mobile Smartphone Application (M03B02)

The Receipt Batch Approvals smartphone application enables you to review batches of receipts that are pending approval, and approve them from your mobile device.

Before you can use the application, you must download and install the application from the application store on your device.

To open the application, tap the Receipt Appr icon and log in.

28.4.1 Reviewing Receipt Batches Awaiting Approval Using a Mobile Smartphone Application

To review batches of receipts using a smartphone:

1. Open the application by tapping the Receipt Appr icon on your device, and then log in.

   See Chapter 3, "Logging Into Mobile Enterprise Applications"

   On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

   Figure 28-4 Receipt Batch Approval Home Screen - Smartphone

   
   Description of ''Figure 28-4 Receipt Batch Approval Home Screen - Smartphone''
   
   

2. To refine the list of batches displayed, tap the Filter button at the top of the pane. You can filter the batches by:

   • Batch Date

   • User

   • Batch Number

   • Batch Type

     By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.

3. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:

   • Takes you to the list of batches that are displayed based on your filter values

   • Saves the filter values that you entered

     The system displays the saved filter values the next time you open the filter screen.

   To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:

   • Takes you to the list of batches associated with the last saved filter values, if applicable

   • Ignores the filter values that you entered, and restores the last saved filter values to the filter fields

   To delete all filter values you specified, and to enter new filter values, tap the Clear button.

4. To review a batch, tap the batch from the list of batches.

   Figure 28-5 List of Receipts: Smartphone

   
   Description of ''Figure 28-5 List of Receipts: Smartphone''
   
   

5. The system displays a list of receipts associated with the selected batch. For a receipt that involves foreign amounts, the foreign amount and foreign currency are displayed in the list.

   The system displays the receipt number, receipt date, payor number, domestic amount, and foreign amount (in case of a foreign transaction) for each receipt in the batch.

6. To refine the list of receipts displayed, tap the Filter button at the top of the pane. You can filter receipts by:

   • Receipt Number

   • Receipt Date

   • Payor Number

   • Base Currency Code

7. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays receipts based on your filter values.

   To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.

   To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.

8. To review details of a receipt, tap the receipt. The system displays the header and the line-level details of the receipt in three tabs: Receipt Details, Domestic Amounts, and Foreign Amounts (if the receipt is for a foreign transaction).

   The Receipt Details tab is displayed by default.

   Figure 28-6 Receipt Screen: Smartphone

   
   Description of ''Figure 28-6 Receipt Screen: Smartphone''
   
   

   On the Receipt tab:

   • Review the header information, such as company name and number, payor name, customer name and number, bank account, G/L date, and receipt date.

   • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.

   • Review text and photo attachments associated with a receipt entry. Tap the first button on the left of the line to open the text attachments. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a receipt entry, tap the button below the text attachment button. The system displays the photos in a different screen with a list of photos in the left pane, and the first photo in the list, on the right pane.

     When there are no image and text attachments associated with the receipt, the buttons are disabled.

9. To review domestic amount details of the receipt, tap the Domestic tab.

   Figure 28-7 Domestic Details Screen: Smartphone

   
   Description of ''Figure 28-7 Domestic Details Screen: Smartphone''
   
   

   On the Domestic tab:

   • Review payment amount, write-off amount, discount taken, chargeback, and base currency code.

   • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.

   • Review text and photo attachments.

10. If the receipt is for a foreign transaction, the Foreign tab is also displayed. To review foreign amount details of the receipt, tap the Foreign tab.

    On the Foreign tab:

    • Review payment amount, write-off amount, discount taken, chargeback, and exchange rate.

    • Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.

    • Review text and photo attachments.

11. To return to the list of receipts in the batch, tap the Receipts button at the top of the screen.

12. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

28.4.2 Approving Receipt Batches Using a Mobile Smartphone Application

To approve receipt batches:

1. Open the application by tapping the Receipt Appr icon on your device, and then log in.

   See Chapter 3, "Logging Into Mobile Enterprise Applications"

   On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

2. Tap the batch that you want to approve. The system displays the batch details.

3. Tap the Approve button at the top of the screen.

4. On the Confirm Approval screen, tap the Approve button to approve the batch. Note that you can also click Cancel if you do not want to proceed.

   
   

   Note: If you are not authorized to approve batches, the system displays an error message when you tap the Approve button.

   
   

   After approving a batch, the system returns you to the home screen. Notice that the batch you approved is no longer displayed in the list.

5. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.