7 Printing Invoice for Outbound Inventory Orders

This chapter contains the following topics:

7.1 Understanding Invoicing for Outbound Inventory Orders

After you process an outbound inventory order detail line through ship confirmation, you can use the JD Edwards EnterpriseOne Outbound Inventory Management system to print an invoice. An invoice provides information about an order, such as:

  • Order quantity

  • Item cost

  • Shipping and order date

For internally owned shipments (consigned inventory shipments and VMI with consignment), you do not invoice the customer till they report consumption. In such cases, you can run the Print Invoices report (R42565) as a shipping document to display internally owned shipment lines with estimated price. When you run the Print Invoices report (R42565) for outbound inventory orders containing only internally owned shipment detail lines, the system does not update the invoice number, invoice type, invoice company, and invoice date.

Note:

You use processing options to specify if the system prints internally owned shipment lines on the Print Invoices report.

The JD Edwards EnterpriseOne Outbound Inventory Management system allows you to create orders with both internally owned shipment detail lines and other order type detail lines. When you run the Print Invoices report for orders that contain a mix of internally owned shipment lines and other order type detail lines, the system:

  • Updates the invoice number, invoice type, invoice company and invoice date for other order types, customer owned VMI order lines, internally owned billing order lines, and prints the invoice number at detail level.

  • Does not update the invoice number, invoice type, invoice company and invoice date for internally owned shipment lines.

You can use the Print Invoices report to print the following information on the invoice generated for internally owned shipment order lines:

  • Item number, quantity and cost

  • Estimated price

  • Shipping date

  • Delivery instructions

  • Value of goods being shipped (cost and extended cost)

7.2 Printing Invoices for Outbound Inventory Orders

This section provides an overview of the Print Invoices report and discusses how to:

  • Set processing options for the Print Invoices report

  • Run the Print Invoices report

7.2.1 Understanding the Print Invoices Report (R42565)

When you run the Print Invoices report for an outbound inventory order containing only internally owned shipment order, the system updates only the status code in the Sales Order Detail File (F4211) table. Unlike other order types, for outbound inventory orders containing internally owned shipment orders, the system does not update the following in the F4211 table for internally owned shipment lines:

  • Invoice Number

  • Invoice Type

  • Invoice Company

  • Invoice Date

When you run the Print Invoices report for outbound inventory orders containing a mix of order detail lines, the system updates the other order detail lines with invoice number, invoice type, invoice company, and invoice date.

When you run the Print Invoice program for customer owned VMI lines or internally owned billing lines, the system updates the invoice number and prints actual price (agreement price) on the invoice. When you run the Print Invoice program for internally owned shipment lines, the system does not generate an invoice and prints estimated price on the report. The following graphic illustrates the process flow of printing price on the Print Invoice report:

Figure 7-1 Print Invoice Process Flow

Surrounding text describes Figure 7-1 .

After you run the Print Invoices report, the system sets the status code to run the Sales Update report (R42800).

Note:

You can run the Print Invoices report in Proof or Final mode using processing options. The system updates the status code only when you run the report in final mode.

7.2.2 Setting Processing Options for the Print Invoices Report (R42565)

Use these processing options to set system default values, define print parameters, specify whether the system updates costs and prices, and define how the system processes data.

7.2.2.1 9-Outbound Inventory

Use these processing options to specify how the system processes and displays outbound inventory order details on the invoice.

1. Print Additional Information

Specify whether the system prints additional information on the invoice. Values are:

Blank: Do not print additional information for internally owned billing orders.

1: Print additional information for internally owned billing orders.

2. Print Internally Owned Shipment Lines

Specify whether the system prints internally owned shipment order lines on the invoice. Values are:

Blank: Do not print internally owned shipment lines

1: Print internally owned shipment lines

When you leave this processing option blank, the system does not print internally owned shipment (consigned inventory or VMI with consignment) lines on the invoice.

Note:

This section only describes the processing options for outbound inventory orders. For information about all processing options for the Print Invoices Report, see "Setting Processing Options for Print Invoices Program (R42565)" in the JD Edwards EnterpriseOne Applications Sales Order Management Implementation Guide.

7.2.3 Running the Print Invoices Report (R42565)

Select Outbound Inventory Order Processing (G42I10), Print Invoices.

To print internally owned shipment lines on the invoice, enter the correct processing options and run the report.