This chapter provides overviews of address book information for Poland and for Russia and discusses how to set up:
(POL and RUS) User-defined codes (UDCs).
(RUS) Long descriptions for UDCs.
(RUS) Automatic accounting instructions (AAIs) for Russian taxes.
(POL and RUS) Next numbers.
(RUS) Corresponding versions for Russia.
(RUS and POL) Legal companies.
(RUS) Amount difference accounting.
(RUS) Petty cash processing.
(RUS) General ledger report formats.
(RUS) Correspondence of accounts.
(RUS) Voucher processing.
(POL) Set up voucher types.
(POL) Set up the exchange rate table number.
When you set up address book records for customers and suppliers in Poland, you must add information about the VAT applicability. When you enter address book records for Poland, the system displays the Address Book Localization Data form. The system saves the information that you enter in the Address Book Localization Data form in the Address Book Tag File - COMM - 01 table (F741001T).
See (POL) Entering Additional Address Book Information.
You enter address book records to create a database of information about your employees, customers, suppliers and tax authorities. In addition to entering the standard address book information, you enter specific information for Russia for reporting purposes. For example, the system uses the information that you enter in the Address Book Localization Data program (P74R0102) for the information that it prints in the footer of the Goods Dispatch Note.
You use the Address Book Localization Data program to enter information that is specific to Russia. When you add an address book record for Russia, the system displays the Address Book Localization Data form after you click OK on the Address Book Revision form. Or, you can access the Address Book Localization Data form by selecting Regional Info from the Row menu on the Address Book Revisions form.
The system saves the data that you enter in the Address Book Tag File - RUS - 01 table (F74R101T).
See (RUS) Entering Additional Address Book Information.
Setting up Poland-specific and Russia-specific UDCs enables you to use country-specific functionality. You also set up some base software UDCs with country-specific values.
Set up UDCs for:
(POL and RUS) Legal documents
(RUS) Legal companies
(POL and RUS) Tax processing
(RUS) Payment processing
(RUS) Correspondence of accounts
(RUS) Financial reports
(RUS) Sale order processing
(RUS) Fixed assets
(POL) Accounts payable
Set up these UDCs to work with legal documents.
(RUS) Document Types (00/DT)
In addition to the hard-coded document types that are used throughout JD Edwards EnterpriseOne software, you can set up document types that are based on your specific business needs. You must set up code PD in this UDC for returned goods for which payments have been received. The system searches for the PD code when it processes amount difference vouchers.
For example, you might set up these document types for Russia:
Codes |
Description |
CB |
Petty Cash Book. This document type is used only for next numbers and should never be used to enter transactions. |
CR |
Petty Cash Receipt. This document is used to track next numbers for Petty Cash receipts. Its use is optional, and you may use it for entering petty cash transactions. |
CI |
Petty Cash Issue. This document is used to track next numbers for Petty Cash issues. Its use is optional, and you may use it for entering petty cash transactions. |
PH |
Prepayment Voucher. This document may be used to distinguish between normal and prepayment vouchers. |
PD |
Credit memo. Use for returned goods for which payment have been received. |
(POL and RUS) Legal Document Type Group (74/DG)
JD Edwards EnterpriseOne provides hard-coded values for this UDC. You use these values when you set up document types in the Legal Document Types program (P7400002). Verify that these values exist in your system:
Code |
Description |
(blank) |
Not Applicable/Other |
IN |
Invoice |
CD |
Credit Note/ Debit Note |
SN |
Shipment Note |
ED |
Exchange Rate Difference |
See Understanding Legal Document Types.
(POL and RUS) Print Line Types for Legal Documents (74/PL)
JD Edwards EnterpriseOne software provides hard-coded values for this UDC that the system uses to specify the types of lines that the system can print on legal documents. You use the values in this UDC when you set up print templates for legal documents in the Print Template Def Legal Doc program (P7430021). Verify that these values exist in the system:
Code |
Description |
ISO |
Invoice Line SOP |
PA2 |
Price Adjustment Type 2 |
PA6 |
Price Adjustment Type 6 |
ATT |
Attachment Line |
SHP |
Shipment Guide Line |
IAR |
Invoice Line AR |
(POL and RUS) VAT Condition (74/VC)
JD Edwards EnterpriseOne software provides hard-coded values for this UDC. The system uses the values in this UDC to associate legal document types with document types when you use the Legal Documents Types/Document Types Relationships program (P7400003). Verify that these values exist in the system:
Code |
Description |
Y |
Registered |
N |
Not registered |
(RUS) Petty Cash Document Type (74R/CD)
Set up this UDC to identify the types of documents that you use for petty cash transactions. You specify whether the code is for an inbound or outbound transaction by completing the Special Handling Code field. Enter I for inbound transactions. Enter O for outbound transactions. For example, you might set up these codes:
Code |
Description |
Special Handling Code |
KP |
Cash Receipt Note |
I |
KW |
Cash Issue Note |
O |
You must set up these UDCs to use legal companies in Poland and Russia.
This table lists some possible document types in UDC table 00/DT for Russia:
Code |
Description |
CB |
Petty Cash Book. Used only for next numbers and should never be used to enter transactions. |
CR |
Petty Cash Receipt (optional). Used to track next numbers for Petty Cash receipts. You can use this document type for entering petty cash transactions. |
CI |
Petty Cash Issue (optional). Used to track next numbers for Petty Cash issues. You can use this document type for entering petty cash transactions. |
PD |
Credit Memo (required). Used for returned goods for which payments have been received. The system searches for code PD when it processes amount difference vouchers. |
PH |
Prepayment Voucher. Used to distinguish between regular vouchers and prepaid vouchers. |
(RUS) Document Types – Vouchers Only (00/DV)
Transactions with voucher document type codes can exist by themselves. That is, they do not need to be associated with a document that has a different document type code. All voucher document type codes are soft-coded.
The document types that you set up in UDC table 00/DV must also exist in UDC table 00/DT. Additionally, you must set up default voucher and return document types in the processing options for the Voucher Entry MBF (P0400047).
This table describes the codes that are delivered in UDC table 00/DV for vouchers:
Code |
Description |
PV |
Voucher. Used for a supplier's invoice during voucher entry. |
PR |
Recurring Voucher. Used for vouchers that require a specific number of payments at specified intervals. |
PM |
Manual Voucher. Used when the voucher and the payment are created at the same time. |
PD |
Credit Memo (required). Used for returned goods for which payments have been received. The system searches for code PD when it processes amount difference vouchers. |
PL |
Logged Voucher. Used when you enter a logged voucher. |
Set up these UDCs before processing taxes.
(RUS) Average Cost Calculation (40/AV)
Set up codes for the average cost calculator to control which program is used for procurement taxation processing. This UDC links the base software for the JD Edwards Enterprise One Procurement system to the Russian localization. You must add the following code to the UDC table (40/AV):
Code |
Description 01 |
Description 02 |
P74RLCP |
Landed Cost |
Y |
(RUS) Document Types (74R/DT)
In addition to the standard document types, you set up copies of voucher types that the system uses for value-added tax (VAT) processing.
For example, you might set up these document types for Russia:
Codes |
Description |
PH |
Prepayment Voucher. Enter P in the Special Handling Code field. The system does not generate general ledger entries when you process vouchers with this document type. Vouchers assigned this document type are not included in Purchase Register and are not subject to VAT recovery. |
PV |
Simple Voucher. Leave the Special Handling Code field blank. The system generates general ledger entries for when you process vouchers with this voucher type. Vouchers with this document type are included in the Purchase Register after the voucher is paid. |
PZ |
Voucher with Delayed VAT Recovery. Enter L in the Special Handling Code field. The system generates general ledger entries when you process vouchers with this document type. Vouchers with this document type are included in the Purchase Register after the voucher is paid. |
PD |
Negative Voucher. Enter S in the Special Handling Code field. Assign this document type to vouchers generated for the return of goods, when payment for the goods was made. The system generates reversing entries in the general ledger when you process vouchers with this document type. Vouchers with this document type are included in the Purchase Register after the voucher is paid. |
PX |
Negative Voucher. Enter Z in the Special Handling Code field. Assign this document type to vouchers generated for the return of goods when the goods are returned before payment is made. Vouchers with the document type are not included in the Purchase Register. The voucher that you match to this voucher to reverse the accounting entries also is not included in the Purchase Register. |
(RUS) AP Tax Rates/Areas (74R/TP)
In addition to the tax rate/areas that are used throughout JD Edwards EnterpriseOne software, you should set up copies of tax rate/areas to identify the type of VAT recovery for Accounts Payable transactions in Russia.
The system uses the values in the Special Handling Code field to identify when or if VAT is recoverable when you run the AP Russian Tax File Maintenance program (R74R4018).
Valid special handling codes are:
D (recovered)
R (recoverable)
N (not recoverable
Transactions for which the value is N (not recoverable) are not included in the Purchase Register. Transactions for which the value is D (recovered) are included in the Purchase Register at the time of voucher entry. Transactions for which the value is R (recoverable) or is blank are included in the Purchase Register after payment.
Examples of codes tax rate/areas for Russia are:
Codes |
Description 01 |
Special Handling Code |
VATP |
Recoverable VAT - P percent |
Blank or R |
VATPN |
Not Recoverable VAT - P percent |
N |
VATPD |
Recovered VAT - P percent |
D |
(POL) Customs Tax Categories (74P/IM)
You set up the Customs Tax Categories UDC to create a cross reference between tax rate/areas and types of taxes or fees on imported goods. The system uses the special handling code in the (74P/IM) UDC to define the type of taxes and fees associated with a tax rate/area when you process VAT reports.
To create the cross reference, enter the tax rate/area in the Codes field of the UDC table, and enter one of these codes in the Special Handling Code field to specify the tax or fee that applies.
0 (Net value of purchase)
1 (Duty)
2 (Package tax)
3 (Excise tax)
4 (Additional duty payments)
Set up these UDCs before processing payments.
Payment Instruments (00/PY)
You set up the Payment Instruments (00/PY) UDC table to identify each payment instrument that you use. You can associate payment instruments with documents so that you can process similar documents together.
The system prints the text that appears in the Description field as the transfer type on the Payment Order.
See Setting Up Payment Instruments and Print Programs.
Amount Difference Document Type (74R/AD)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values for this UDC. Additionally, you must add the code PD to this UDC table for returned good for which payments have been received. You use these values when you set up amount difference accounting. Verify that these values exist in your system:
CI: Credit Invoice
CV: Credit Voucher
DI: Debit Invoice
DV: Debit Voucher
Budget Classification Code (74R/PB)
Set up this UDC to specify the budget code that appears on payment orders. The system uses the values from this UDC when you run the Automatic Payment Order program (R74R4520) or run the Payment Order Reprint program (R74R4530) to print a payment order manually. For example, you might set up this value:
Codes |
Description |
01 |
KBK |
Payment Type (74R/PC)
Set up the Payment Type UDC to identify the type of payment included on a payment order. The system uses the values from this UDC when you run the Automatic Payment Order program (R74R4520) or run the Payment Order Reprint program (R74R4530) to print a payment order manually. For example, you might set up these values:
Codes |
Description |
1 |
DGI (Direccion General Impositiva) Tax Payment |
2 |
Federal Taxes Payment |
Tax Period (74R/PP)
Set up the Tax Period UDC to identify the tax period for which you issue a payment order. The system uses the values from this UDC when you run the Automatic Payment Order program (R74R4520) or run the Payment Order Reprint program (R74R4530) to print a payment order manually. For example, you might set up these values:
Codes |
Description |
FY |
Fiscal Year |
TP |
Tax Period |
YY |
YY.02 |
Payment Reason (74R/PR)
Set up the Payment Reason UDC to identify the reason for the payment included on a payment order. The system uses the values from this UDC when you run the Automatic Payment Order program (R74R4520) or run the Payment Order Reprint program (R74R4530) to print a payment order manually. For example, you might set up these values:
Codes |
Description |
Y |
Payment of Current Year |
D |
Deferred Debts Payment |
R |
Restructured Debts |
Payment Status (74R/PS)
Set up the Payment Status UDC to identify the type of payment included on a payment order. The system uses the values from this UDC when you run the Automatic Payment Order program (R74R4520) or run the Payment Order Reprint program (R74R4530) to print a payment order manually. For example, you might set up these values:
Codes |
Description |
TP |
Tax Payment |
TB |
Other payment |
AR Tax Rates/Areas (74R/TR)
In addition to the Tax Rate/Areas that are used throughout JD Edwards EnterpriseOne software, you should set up copies of Tax Rates/Areas to identify the type of VAT billing.
The system uses the values in the Special Handling Code field to identify when or if VAT is payable when you run the Russian Tax File Maintenance - AR program (R74R3018). Transactions for which the value in the Special Handling Code field is E (excluded) are not included in the Sales Book. Transactions for which the value in the Special Handling Code field is P (payable) are included in the Sales Book at invoice entry. Transactions for which the value in the Special Handling Code field is S (suspended) are included in the Sales Book after the invoices become payable.
The system stores the invoice and tax information in the F74R0018 table, and reads this table when you generate the Sales Book.
Examples of codes Tax Rate/Areas for Russia are:
Codes |
Description |
Table Column Heading - |
VATP |
Payable VAT - P percent |
Blank or P |
VATPN |
Excluded VAT - P percent |
E |
VATPD |
Suspended VAT - P percent |
S |
The system includes invoices in the Sales Book according to these rules:
Type of Invoice |
Special Handing Code (SHC) |
VAT Results |
Sales invoice |
SHC in (74R/DT) = S (sales) SHC in (74R/TR) = P or blank (payable) |
VAT is posted to the actual VAT account. The transactions are included in the Sales Book after you enter the invoices. |
Sales invoice |
SHC in (74R/DT) = S (sales) SHC in (74R/TR) = S (suspended) |
VAT is posted to a suspense VAT account and later becomes payable. When it becomes payable, the VAT amount is transferred to actual VAT account. These transactions are included in the Sales Book after they become payable, which is after you enter the receipt. |
Sales invoice |
SHC in (74R/DT) = S (sales) SHC in (74R/TR) = E (excluded) |
Since VAT is not payable on these transactions, no VAT amounts are included in the Sales Book. |
Logged invoice Logged invoices are used for fixed assets. |
SHC in (74R/DT) = L (logged) SHC in (74R/TR) = P or S |
VAT is payable, reclassified, and included in the Sales Book when an additional clause is met. |
GL offset accounts for unapplied cash are linked to tax explanation codes and tax rate/areas by the Unapplied Cash Tax Code (74R/UT) UDC table. For all unapplied cash types, the system calculates and posts VAT according to tax explanation and tax rate/areas. When you apply an unapplied cash receipt to an invoice, the system reverses the transaction. The original VAT calculation for the prepayment is included in the Sales Book, and the reversal transactions are included in the Purchase Register.
You can delete partially paid invoices only if you first void the payment.
Unapplied Case Tax Code (74R/UT)
Generally, you must calculate VAT for unapplied cash. Set up codes in this UDC to apply VAT to unapplied cash.
Enter the class of the unapplied cash in the Code field. Enter the tax area and the tax explanation code for the unapplied documents in the Description 02 field. The system uses the value in the Description 02 field to calculate the tax on the unapplied cash.
For example, you might set up the these unapplied cash classes for Russia:
Code |
Description 1 |
Description 2 |
UC |
Standard unapplied cash - 18 percent VAT should be calculated |
V VAT18 |
UC1 |
VAT not assigned |
E VAT0E |
Set up these UDCs to before using correspondence of accounts.
Amount Correspondences (74R/AG)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values for this UDC. You use these values when you set up account correspondence in the Correspondence Account Setup (P74R9001) program. Verify that these values exist in your system:
– Minus Amount
+ Plus Amount
Correspondence Batch Status (74R/CS)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values for this UDC. You use these values when you change batch statuses in the Review Correspondence Batches (P74R0011) program. Verify that these values exist in your system:
Blank: Generating Corresp. Pending
GE: Corresp. Generated Successfully
PO: Correspondence Posted
EG: Error Generating Correspondence
Correspondence Methods (74R/MH)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values for this UDC. You use these values when you associate batch types to correspondence methods in the Correspondence Account Setup (P74R9001) program. Verify that these values exist in your system:
Code |
Description |
01 |
Direct between two concurrent lines. |
02 |
Direct between debit and credit. |
03 |
One debit, multiple credits. |
04 |
Several debits, several credits. |
Correspondence Print Options (74R/PO)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values for this UDC. You use these values when you set up accounts in the Correspondence Account Setup (P74R9001) program. Verify that these values exist in your system:
Code |
Description |
Blank |
. |
HI |
Hide |
RV |
Red void |
Correspondence Result Code (74R/RC)
Use this UDC to set up values that the system displays in the Correspondence Batch Revision program to specify the status of the correspondence record. For example, you might set up these values:
E: Error
G: Generated
I: Ignore
P: Posted
Set up these UDCs before you generate financial reports.
Account Type (74R/AT)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger report formats by using the G/L Reports Setup program (P74R9020). The system uses the values in the 74R/AT UDC table to determine if the account is an object/subsidiary account, or if the account is set up in a category code.
Code Type (74R/CT)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger report formats by using the G/L Reports Setup program (P74R9020). The system uses these values to determine the type of row. Some row types determine the tables the system reads to obtain balances. Other row types specify whether the system calculates values or prints a title for the row.
Factor Row (74R/FA)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger report formats by using the G/L Reports Setup program (P74R9020). The system uses the values in the 74R/FA UDC table to determine whether the system changes the sign of the amount from positive to negative, negative to positive, or leaves the original sign.
Formula Type (74R/FT)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up Changes in Equity report formats by using the G/L Reports Setup program (P74R9020). The system uses the values in the 74R/FT UDC table to determine the time period for which to report.
Record Type (74R/RT)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger reports by using the G/L Reports Setup program (P74R9020). The system uses these values to determine what types of rows, accounts, and other criteria are applicable for the reports you create.
Section Number (74R/SE)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger reports by using the G/L Reports Setup program (P74R9020). The system uses these values to determine the section in which to print the rows.
Scale Factor (74R/SF)
The system uses the Scale Factor UDC table (74R/SF) to determine how to print numerical values on general ledger reports. You specify in a processing option the scaling factor, if any, that you want the system to use.
When you choose to scale numerical values, the system divides the numerical values on the report by the scaling amount that you specify. For example, suppose that the amount in an account is 23,929. If you choose to scale the amount by a factor of 1000, the system divides 23,929 by 1000, rounds to the nearest whole number, and prints 24 on the report.
Visible Row (74R/VI)
The JD Edwards EnterpriseOne General Accounting system provides hard-coded values that the system uses when you set up general ledger report formats by using the G/L Reports Setup program (P74R9020). The system uses the values in the 74R/VI UDC table to determine whether the row you define is printed on the report. Generally, you indicate that rows that contain formulas do not print on the report.
In addition to the standard UDCs for sales order processing, set up this Russian-specific UDC:
Signature Role (74R/RL)
You specify in a processing option for legal documents the text that appears by the signature line on the document. You select one of the values that you set up in this UDC for the processing option. For example, you might set up a signature role for the person approving the document, an attorney, the head accountant, and so on.
In addition to the standard UDCs for fixed asset processing, set up these Russian-specific UDCs:
Documents for Change (74R/CH)
Set up this UDC with values that reflect document types for actions that increase fixed assets costs. For example, you might set up values for reconstruction or modernization of the asset.
Documents for Maintenance (74R/MN)
Set up values in this UDC to reflect actions that incur costs for maintenance of fixed assets. The system uses the values in this UDC when you produce the Fixed Asset Card report (R74R5120).
Set up this UDC before processing accounts payables for Poland.
Document Type (00/DT)
In the Document Type (00/DT) UDC table, set up document types for these types of vouchers:
Purchases
Purchases corrections
Customs documents
Employee expenses
Employee expenses corrections
Address Number Label (74P/AL)
The system uses the values in the Address Number Label UDC table to identify the type of entity that uses the document type for which you set up additional information for accounts payable transactions. For example, you might set up these values:
Code |
Description |
1 |
Supplier |
2 |
Employee |
3 |
Customs office |
This section provides an overview of the Regional User-Defined Codes program (P74R0005) and discusses how to enter long descriptions.
The User-Defined Codes program (P0005) provides a field for entering a description of the codes that you define. However, the field length is not long enough for some of the descriptions needed for Russian localizations. The Regional User-Defined Codes program (P74R0005) enables you to enter long descriptions for UDCs.
When the system accesses a user-defined code for which a long description exists, it uses the long description when printing the UDC description on reports.
Note. When you delete a UDC record from the F0005 table, the system does not delete the corresponding description from the F74R0005 table. You must use the Regional User-Defined Codes program to delete the descriptions.
Form Name |
FormID |
Navigation |
Usage |
Work With Regional User-Defined Codes |
W74R0005B |
Enter P74R0005 in the Fast Path, or access using Interactive Versions |
Choose a user-defined code that exists in the User-Defined Codes table (F0005). |
Regional User-Defined Codes |
W74R0005C |
Complete the Product Code field and the User-Defined Code fields in the header area and click Find on the Work With Regional User-Defined Codes form. Then, select a record and click Select. |
Add long descriptions to existing UDC values. |
Access the Regional User-Defined Codes form.
Regional Description 1 and Regional Description 2 |
Enter the description that the system prints on legal reports when the UDC description is printed on the report. |
In addition to the standard AAIs available throughout JD Edwards EnterpriseOne software, you must set up Automatic Accounting Instructions (AAIs) to process Russian value-added tax (VAT).
Russian-Specific AAIs
You must set up AAIs to account for gains and losses in currency exchanges when you process vouchers and invoices.
Set up these AAIs for Russia:
P9xxxx for VAT actual accounts for Accounts Payable transactions, where xxxx is the general ledger class of the tax area.
PTxxxx for VAT receivable accounts for Accounts Payable transactions, where xxxx is the general ledger class of the tax area.
R9xxxx for VAT actual account, for Accounts Receivable transactions, where xxxx is the general ledger class of the tax area.
RTxxxx for VAT receivable accounts, for Accounts Receivable transactions, where xxxx is the general ledger class of the tax area.
Notes About Standard AAIs
When you set up AAIs for Russia, note that:
AAIs 4350 and 4355 for the JD Edwards Enterprise One Procurement system are used only with the C tax explanation code.
These AAIs look for a combination of the company number, order type, and general ledger class code in the F4008 table. If you do not set up these AAIs correctly, you receive an error message when you run the PO Receipts (P4312) program.
AAI 4250 for the JD Edwards EnterpriseOne Sales Order Management system is used only with the C tax explanation code.
This AAI looks for a combination of the company number, order type, and general ledger class code in the F4008 table. If the 4250 AAI is not set up correctly, you receive an error message when you run the Sales Update (R42800) program.
AAI RT for Accounts Receivables is used only with the V and E tax explanation codes, including items that are not taxable.
When an item or line type has an N in the taxable field, the system passes an E (exempt from tax) explanation code. Even though this item/line is not taxable, the Sales Update program still validates the existence of the RT AAI and will error if it is not set up.
For Russia, set up next numbers for VAT and cash transactions, Petty cash, and legal documents. For Poland, set up next numbers for legal documents.
This section discusses how to set up next numbers for VAT and cash transactions for Russia
See Also
Setting Up Next Numbers for Petty Cash
Setting Up Next Numbers for Legal Documents
You must set up next numbering schemes for VAT recovery on line 5 of the Set Up Next Numbers by System form in the Next Numbers Revisions (P0002) program.
You also set up next numbering for cash transactions. The system stores the next number assigned to a cash transaction in the Petty Cash Transactions (F74R0100) table. Before cash transactions are printed, the system displays the Enter Additional Information form (W74R0101B) in the Petty Cash Transactions program (P74R0101). When you click OK on the Enter Additional Information form, the system stores the next number for the transaction in table F74R0100. You must set up the numbering scheme for cash transactions on line 1 of the Set Up Next Numbers by System form in the Next Numbers Revisions (P0002) program.
Some country-specific functionality requires that you create versions of the same name for a country-specific programs and a base software program. For example, to have the system access the processing options for a country-specific voucher program, you might need to set up a version named XYZ for the country-specific voucher program, and a version named XYZ of the Standard Voucher Entry (P0411) program.
Set up corresponding versions for these programs:
Russian Program |
Base Software Program |
See Understanding Sales Order Processes for Poland and Russia. |
|
Print Invoice/Invoice Correction - PO (P7420565) See (POL and RUS) Understanding the Print Process for Legal Documents. |
|
See (POL and RUS) Working with Invoices for Poland and Russia. |
Some country-specific functionality requires that you create versions of the same name for a country-specific programs and a base software program. For example, to have the system access the processing options for a country-specific voucher program, you might need to set up a version named XYZ for the country-specific voucher program, and a version named XYZ of the Standard Voucher Entry (P0411) program.
Set up corresponding versions for these programs:
Poland Program |
Base Software Program |
See (POL and RUS) Working with Invoices for Poland and Russia. |
|
PO-Localization Finance Charge Processing (R03B525) (P74P525) |
This section provides an overview of legal companies and discusses how to associate transactional companies with a legal company.
Legal company and transactional company relationships enable many companies to be unified in one legal company and to produce combined accounts payable reports. You can associate the companies that you use for transaction processing (transactional companies) with companies that you use for legal reporting (legal companies) so that legal reports can contain data for more than one transactional company. At a minimum, a legal company and a transactional company relationship must exist for the default company.
To associate transaction companies with legal companies, you use the Company Localized Data form. The system stores information about the association in the F7400010 table.
Form Name |
FormID |
Navigation |
Usage |
W7400010A |
Organization & Account Setup (G09411). Company Names & Numbers On the Work With Companies form, select Regional Info from the Row menu. |
Associate transactional companies with legal companies. |
Access the Company Localized Data form.
Company |
Enter the transactional company with which to associate a legal company. |
Legal Company |
Enter the legal company with which to associate a transactional company. |
Amount differences occur when sales or purchase transactions are contracted in a currency other than rubles, and there is a difference in the exchange rate between the purchase or sales date and the date on which the payment is made. For example, when the company agrees to purchase goods from a supplier, you might set the price in euros or in U.S. dollars. The payment for the goods must occur in rubles, and will likely occur at a date after the shipment of the goods, so there might be a difference in the contracted amount and the actual payment amount due to fluctuations in the exchange rate from the time the goods were purchased and the time the goods are paid for.
When an amount difference occurs in a transaction, you must issue a voucher for the difference in amounts. This difference is subject to VAT and is reported in the Sales Book or the Purchase Register.
To set up the system for the amount differences caused by the use of two currencies:
Set up amount difference accounts.
You should set up accounts for debits and for credits. For example, you might set up an account for Other Income for credits and Other Expenditures for debits.
To process vouchers, you must set up the AAI items PLxxx (realized gains) and PGxxx (realized losses), where xxx is the currency code of the vouchers that you process.
For example, to process vouchers in rubles, you must set up the AAI item PLRUB.
To process invoices, you must set up the AAI items for RGxxx (realized gains) and for RLxxx (realized losses), where xxx is the currency code of the invoices that you process.
Set up bank accounts for the amount difference accounts so that the system can process manual and automatic payments for amount difference vouchers.
Set up the amount difference voucher type for returned goods.
The system recognizes vouchers created for returned goods that have already been paid for by searching for document type PD. This voucher type must exist in these UDC tables:
Document Type (00/DT)
Document Type - Vouchers Only (00/DV)
Amount Diff Document Type (Amount Difference Document Type) (74R/AD)
Set up other required amount difference vouchers.
See Also
Setting Up Multicurrency AAIs for General Accounting
Russian regulations require the reporting of certain information that is not stored in the standard JD Edwards EnterpriseOne software.
This section provides an overview of supplemental information for petty cash for Russia, and discusses how to:
Set processing options for Petty Cash Next Number Set Up (P74R0002).
Set up next numbers for petty cash.
Set processing options for Petty Cash Transactions (P74R0101).
Add supplemental information for petty cash transactions.
When you set up your system to account for petty cash transactions, you must set up UDC values and next numbers as well as set processing options that the system uses when processing and printing cash transaction documents.
UDCs for Petty Cash
Set up these UDCs for petty cash transactions and reports:
Document Types (00/DT).
Petty Cash Document Type (74R/CD).
See Setting Up UDCs for Legal Documents for Poland and Russia.
Next Numbers for Petty Cash
You set up next numbers for petty cash using the Petty Cash Next Numbers Set Up program (P74R0002). The system stores the next numbering scheme in the Cash Next Numbers Setup (F74R0002) table. Set up the next numbering scheme for petty cash to start with 1 for each fiscal year. Because all petty cash documents must be numbered sequentially, the system uses the next number in the scheme regardless of whether you print a cash issue note or cash receipt note and whether you print the document from the JD Edwards EnterpriseOne Accounts Payable, JD Edwards EnterpriseOne Accounts Receivable, or JD Edwards EnterpriseOne General Accounting system.
Supplemental Information for Petty Cash
The Russian government requires that companies account for all inbound and outbound cash transactions. JD Edwards EnterpriseOne software for Russia provides the means to add to inbound (receipts) and outbound (payments) transactions the information that you must track and report. Additionally, you can add required information to transaction records before you print a cash-issue note to allow for cash payments or a cash receipt note to allow for cash receipts. You can also print a report that shows the activity in cash accounts.
You can print a cash-issue note or a cash-receipt note before you post the payment or receipt. Therefore, you cannot delete the transactions after you have printed the document. If you need to reverse a transaction, you must first post the payment or receipt and then void it.
After you create records in the JD Edwards EnterpriseOne Accounts Payable, JD Edwards EnterpriseOne Accounts Receivable, or JD Edwards EnterpriseOne General Accounting system, you use the Petty Cash Transactions program (P74R0101) to add petty cash information to the records that the system lists in these reports:
Petty Cash Issue
Petty Cash Receipts
Cash Desk Transaction
If you do not add the supplemental information, the system displays a warning message but prints the document if you click OK a second time.
Form Name |
FormID |
Navigation |
Usage |
Work With Petty Cash Document Type |
W74R0002A |
Cash Desk Transactions (G74RCASH), Petty Cash Next Number Setup |
Select an existing record. |
Petty Cash Next Number |
W74R0002B |
Select a record and click Add on the Work With Petty Cash Document Type form. |
Set up next numbers for petty cash. |
Work With Petty Cash Transactions |
W74R0101A |
Cash Desk Transactions (G74RCASH), Petty Cash Transactions |
Review a list of petty cash transactions. |
Enter Additional Information |
W74R0101B |
On the Work With Petty Cash Transactions form, select a record and select Add Information from the Row menu. |
Enter the additional information for the transactions. The system prints the document after you enter the information and click OK. |
Processing options enable you to specify the default processing for programs.
General
1. Category Code |
Specify the category code that you specified in the Category Code processing option for the Cash Transactions program (P74R0101). |
Access the Petty Cash Next Number form.
Company |
Enter the company for which you set up the next numbering scheme. |
Account ID |
Enter the account from which petty cash transactions are written. |
Do Ty Cash Desk (document type cash desk) |
Enter the document type for the type of cash transaction. The value that you enter must exist in UDC table 74R/CD for petty cash document types. |
Next Number Range 1 |
Enter the first number in the numbering scheme. |
Specify the default values that the system uses when it processes petty cash transactions.
General
1. Version for Petty Cash Issue (R74R003) |
Specify the version of the Cash Issue Note Print program (R74R5003) that the system uses when it processes petty cash transactions. If you leave this processing option blank, the system uses version ZJDE0001. |
2. Version for Petty Cash Receipt (R74R5005) |
Specify the version of the Cash Note Receipt program (R74R5005) that the system uses when it processes petty cash transactions. If you leave this processing option blank, the system uses version ZJDE0001. |
3. Ledger Type |
This processing option is not used. |
4. Category Code |
Specify the category code that identifies cash accounts. |
5. Document Type |
This processing option is not used. |
Access the Enter Additional Information form.
Address Number |
Enter the address number of the recipient of the petty cash. |
Person Name |
Enter the name of the recipient of the petty cash. |
Source Documents |
Enter an explanation of the source of the petty cash issue request. You can enter up to 240 characters. |
Recipients Personal Information |
Enter the title of the person receiving the petty cash for inbound transactions. |
VAT (value-added tax) |
Enter the VAT amount in words for outbound transactions. |
This section provides an overview of general ledger reports set up and discusses how to:
Add report formats.
Add row details for sections.
Specify columns for changes in equity reports.
Associate accounts with rows in the reports.
Before you run the general ledger reports, such as the Profit and Loss statement, you must set up the formats required for the reports. The system produces reports to the specifications you set up. You use the reports generated to complete the general ledger reports that you send to the government.
When you use the G/L Reports Setup program (P74R9020) to set up general ledger reports, you:
Define the rows and columns that the system prints on the reports.
Define the account or group of accounts that the system prints.
Define formulas that the system uses to calculate sums based on amounts in certain rows or columns.
Define the title of the reports.
You must set up a one or more report formats for these reports:
Profit and Loss
Balance Sheet
Changes in Equity
Cash Flow
When you complete the setup for general ledger reports, the system populates the tables that are accessed as the system generates the reports. The tables populated are:
Table ID |
Description |
F74R9020 |
Includes data about the report format, such as the report name, type, and the source of the accounts. The system reads this table when you generate general ledger reports to determine the format of the report. |
F74R9021 |
Includes data about the sequence of the rows, the row definitions that print on the report, and whether the rows are visible. The system reads this table to determine the sequence of rows and the row descriptions when you generate general ledger reports. |
F74R9022 |
Includes data about the accounts or range of accounts for which the system prints balances or calculates amounts. The system reads this table when you generate general ledger reports to determine the source of the amounts to print. |
F74R9023 |
Includes data about columns for the Changes in Equity report. The system reads this table when you run the Changes in Equity program (R74R9030) to determine the report name, and row and column definitions. |
To set up general ledger reports, complete these steps:
Step |
Description |
Add report formats. |
You add report formats to identify the type of report and the source of the records that the system reads. For example, some reports might read records in F0902 table, and some reports read records in the F74R9002 table. |
Add row details. |
Select an existing format on the Setup G/L Reports form, then click Add to access the Report Row Detail Definition form. Click Add to access the Add/Update Detail row form, which is where you specify the type of rows for each section of the report, the sequence of the rows and the description for the row that prints on the report. |
Associate accounts, or a range of accounts, to the rows. |
After you define rows, you specify the account or range of accounts from which the system reads amounts. |
Define columns for Changes in Equity reports. |
After you define rows for Changes in Equity reports, you define the columns for the report. |
Form Name |
FormID |
Navigation |
Usage |
Setup G/L Reports |
W74R9020A |
General Ledger (G74R09), G/L Reports Setup |
Select existing reports. |
Add/Update Setup G/L Reports |
W74R9020C |
Click Add on the Setup G/L Reports form. |
Add report formats to which you can add detail row definitions. |
Add/Update Detail Row |
W74R9020B |
Click Add on the Report Detail Row Definition form. |
Select existing row, or add a new detail row. |
Report Detail Row Definition |
W74R9020D |
After adding new rows, click OK on the Add/Update Detail Row form. Select a record and click Select on the Setup G/L Reports form. |
Add the row sequence numbers and descriptions that the system uses as it prints rows on the report, or select an existing row to add account information. |
Accounts Groups Definition |
W74R9020E |
Select a record on the Report Detail Row Definition form. Select a record on the Report Detail Column Definition form. |
Define the accounts for the row. |
Add/Update Column Detail |
W74R9020F |
Click Add on the Report Detail Column Definition form. |
Add a new column definition. |
Report Detail Column Definition |
W74R9020G |
When working with a Changes in Equity report, select a record on the Report Detail Row Definition form. |
Select an existing record or access the Add/Update Column Detail form. |
Copy of Report Definition |
W74R9020H |
Select a record and click Copy on the Add/Update Setup G/L Reports form. |
Copy a report and all of its details. |
Access the Add/Update Setup G/L Reports form.
Report Name |
Enter the name that the system will use to identify the report format. When you generate the general ledger reports, you will specify this name in the processing options to specify the format that the system uses to print the report. |
Report Type |
Enter the type of report for which you create a format. The Report Type determines the rows, accounts, and other criteria that are applicable to the format. The value that you enter must exist in the UDC table 74R/RT. The values in 74R/RT are hard-coded. |
Account Type |
Enter the source of the accounts, or groups of accounts, for which you set up the format. The value that you enter must exist in the Account Type (74R/AT) UDC table. |
Access the Add/Update Detail Row form.
Report Section |
Enter the section for which you specify row definitions. The value that you enter must exist in the UDC 74R/SE table. You must research the sections that the government requires for each report. JD Edwards EnterpriseOne reads section one (01) for the Balance Sheet and the Cash Flow, and sections one and two (01 and 02) for Profit and Loss Report and Changes in Equity. If you enter a different section number, the system will not show it on the reports. |
Report Row Section |
Enter a sequence in which the row appears in the section. You can enter up to four characters. Each sequence number must be unique for the entire report, not just the section. Consider beginning your sequence numbers with the number of the section so that you do not repeat the sequence number. Additionally, consider leaving unused numbers in the sequencing so that you can add additional rows if needed. For example, consider sequencing rows in section one as: 1010, 1020, 1030, and so on, and sequence rows in section two as 2010, 2020, 2030, and so on. |
Code Type |
Enter the code that represents the type of row. The code that you enter must exist in the UDC table 74R/CT. Enter one of these codes: |
Code |
Enter the code provided by the Russian government that corresponds to the information for the line. For example, if the code for a row for Other Income is 050, enter 050. This field is optional. |
Visible Row |
Enter Y to make the row visible. Enter N to hide the row. Generally, you enter N for rows that contain formula information. |
Factor Row |
Specify whether the system changes the sign of an account from positive to negative, or negative to positive. Enter 1 to leave the sign unchanged. Enter -1 to reverse the sign. |
Correspondence Flag |
This field appears for Cash Flow reports. The system completes the field with S if the system will read the F0902 table for the amounts, and completes the field with C if the system will read the F74R9002 table for the amounts. The value that you enter in the Code Type field determines which table the system reads for amounts. |
Access the Add/Update Column Detail form.
Report Section Column |
Enter the column number. For Section 01, you set up Column 3, Column 4, Column 5, and Column 6. For Section 02, you set up Columns 3, 4, and 5. |
Formula Type |
Enter the type of amounts that print on the report. The value that you enter must exist in the Formula Type (74R/FT) UDC table. Values are: AA: Current audit activity from periods 13 and 14 AA1: Audit activity one year before the current period, from periods 13 and 14: AA2: Audit activity two years before the current period, from periods 13 and 14 AB: Current account balance for the current period AB1: Account balance for the period one year prior AB2: Account balance for the period two years prior PA: Current period activity months 01–12 of the current year PA1: Period activity, months 01–12 of one year prior PA2: Period activity, months 01–12 of two years prior PY: Prior year end balance for the current period PY1: Prior year end balance for the period one year prior PY2: Prior year end balance for the period two years prior |
Factor Row |
Specify whether the system changes the sign of an account from positive to negative, or negative to positive. Enter 1 to leave the sign unchanged. Enter 1 to reverse the sign. |
Access the Account Group Definition form.
The fields that appear on the Account Group Definition form differ depending on the value in the Code Type field on the Report Detail Row Definition form. If the value in the Code Type field is TLT (Title), the Account Group Definition form does not appear when click Select on the Report Detail Row Definition form.
Account Number |
Enter the account from which the system prints the amount on the report. This field appears when the Code Type is ACC (accounts only). |
From Object/Subsidiary |
Enter the beginning of a range of accounts from which the system prints the amount on the report. This field appears when the Code Type is AGR (Accounts Group). |
Thru Object/Subsidiary |
Enter the end of a range of accounts from which the system prints the amount on the report. This field appears when the Code Type is AGR (Accounts Group). |
Codes Formula Description |
Enter the formula that the system uses to calculate an amount that appears on the report. You enter the formula by entering the Code for the row inside of brackets. For example, to sum the amounts of rows with row Codes 010, 020, and 030, enter: [010] + [020] + [030]. This field appears when the Code Type is FRM (Code Formulate). The rows that you use in the formula must be sequenced before the row that contains the formula. |
This section provides an overview of correspondence of accounts set up, and discusses how to:
Set processing options for Correspondence Account Setup (P74R9001).
Set up accounts.
Set up correspondence methods.
Set up correspondence rules.
You set up the correspondence accounts, rules, and methods for all accounts in your chart of accounts for which you must have corresponding accounts.
Note. This document describes how to set up and use correspondence accounts within the JD Edwards EnterpriseOne system. It does not provide legal advise on the legal requirements. You must verify the requirements for these accounts with the government office responsible for publishing the requirements.
To set up correspondence of accounts, you use the Correspondence Account Setup (P74R9001) program to:
Specify how the system generates correspondence accounts.
Associate batch types and document types to the method by which the system processes corresponding accounts.
Define correspondence rules by associating debit accounts to credit accounts.
When you set up your chart of accounts for correspondence, you:
Must have the chart of accounts for all companies defined in the same way, such as all companies using the standard account setup, or all using the same statutory category code.
You can use the standard account setup of object.subsidiary, or use account category codes 21, 22, or 23 to set up your chart of accounts.
Must have the same fiscal date pattern set up for all companies.
Correspondence Accounts
You use the Account Setup option in the Correspondence Account Setup program to specify how the system generates correspondence accounts. For each account that you identify, you specify whether the system changes the sign of the amounts from the F0911 table as it writes the amounts to the F74R9011 table. For example, you might specify that the system change negative amounts to positive amounts, and leave positive amounts as positive amounts. If you do not specify that the system change the sign, the sign remains unchanged.
You can specify the correspondence of accounts at various levels of detail. The system searches for the setup from the lowest level of detail to the highest level.
Correspondence Processing Methods
You set up correspondence methods to associate batch types and document types with predefined methods by which the system processes account transactions. The predefined methods that you associate to batch types and document types are:
Method Number |
Method Description |
Use |
01 |
Direct correspondence between two concurrent lines in the F0911 table. |
Assign this method for fixed asset transactions, such as depreciation records. |
02 |
Direct correspondence between a debit line and a credit line in the F0911 table by amount. |
Assign this method for inventory transactions when there is one debit line for each credit line with the same amount, but the lines are not necessarily concurrent. |
03 |
Correspondence between one debit line and several credit lines, or between several debit lines and one credit line in table F0911. |
Assign this method to have the system process transactions using the lowest level of detail. If a transaction to which you assign this method has multiple debits and credits, the system first matches debit and credits which have the same amount, and then applies a percentage to the remaining lines. |
04 |
Correspondence between several debit lines and several credit lines |
Assign this method to document types for which the system writes multiple debit and credit lines to table F0911. The system determines a percentage to apply to the credit and debit lines. |
If the system cannot identify the correspondence method to use for a transaction because there is no association between a document type and a method, the system uses method 04 for the transaction.
Correspondence Rules
You set up the correspondence accounts, rules, and methods for all accounts in your chart of accounts for which you must have corresponding accounts.
You set up correspondence rules to determine the allowed relations between debit and credit accounts. The system uses the rules that you define to determine how it searches for corresponding accounts when you run the Correspondence Transaction Generation (R74R9801) program. To improve system performance, you can also specify the batch type and document type for the accounts.
You can set up or modify correspondence rules one at a time, or you can access a form that lets you enter or import multiple rules.
Form Name |
FormID |
Navigation |
Usage |
Correspondence Setup |
W74R9001E |
Correspondence (G74R09COR), Correspondence Setup |
Choose to set up accounts, methods, or rules. |
Work With Correspondence Account Setup |
W74R9001A |
Click Account Setup on the Correspondence Setup form. |
View, copy, or delete account setups. |
Edit Correspondence Account Setup |
W74R9001B |
Click Add on the Work With Correspondence Account Setup from, or choose a record and click Select |
Add a new account setup or modify an existing account setup. |
Work with Correspondence Rules |
W74R9001C |
Click Correspondence Rules on the Correspondence Setup form. |
View, copy, or delete account rules. |
Work with Correspondence Method |
W74R9001E |
Click Correspondence Method on the Correspondence Setup form. |
View, copy, or delete account methods. |
Edit Correspondence Method |
W74R9001F |
Click Add on the Work with Correspondence Method form, or choose a record and click Select |
Add a new correspondence method or modify an existing method. |
Edit Correspondence Rules |
W74R9001G |
Click Add on the Work with Correspondence Rules form, or choose a record and click Select. |
Add a new account rule or modify an existing account rule. |
Edit Correspondence Rules |
W74R9001H |
Choose Form, Multiple Rules on the Work with Correspondence Rules form. |
Add or modify multiple rules. For example, you can import rules from a spreadsheet. |
Processing options enable you to specify the default processing for programs and reports.
General
1. Account Type |
Specify the type of account that the system displays in the Edit Correspondence Account Setup form. Enter 21 to allow access to the values in the G/L Reporting Code 21 (09/21) UDC table in the Edit Correspondence Account Setup form. Enter 22 to allow access to the values in the G/L Reporting Code 22 (09/22) UDC table. Enter 23 to allow access to the values in the G/L Reporting Code 23 (09/23) UDC table. Enter OS or leave this processing option blank to allow entry of a specific object and subsidiary. |
Access the Edit Correspondence Account Setup form.
Category Code General |
Enter the category code value that identifies the account for which you specify the account setup. The system displays this field only when you set the Account Type processing option to display category code 21, 22, or 23, and lets you choose a value from the corresponding UDC table, such as the G/L Reporting Code 21 (09/21) UDC table. |
Object Account |
Enter the object portion of the account for which you specify the account setup. The system displays this field only when you set the Account Type processing option to OS (object subsidiary). |
Subsidiary |
Enter the subsidiary portion of the account for which you specify the account setup. The system displays this field only when you set the Account Type processing option to OS (object subsidiary). |
Plus Amount |
Enter a value from the Amount Correspondences (74R/AG) UDC table to specify the sign that the system assigns to the amounts that it writes to the F74R9011 table when it writes positive amounts from the F0911 table to the F74R9011 table. |
Minus Amount |
Enter a value from the Amount Correspondences (74R/AG) UDC table to specify the sign that the system assigns to the amounts that it writes to table F74R9011 when it writes negative amounts from table F0911 to table F74R9011. |
Plus Void Amount |
Enter a value from the Amount Correspondences (74R/AG) UDC table to specify the sign that the system assigns to the amounts that it writes to table F74R9011 when it writes positive amounts that have been voided in table F0911 to table F74R9011. |
Minus Void Amount |
Enter a value from the Amount Correspondences (74R/AG) UDC table to specify the sign that the system assigns to the amounts that it writes to table F74R9011 when it writes negative amounts that have been voided in table F0911 to table F74R9011. |
Access the Edit Correspondence Method form.
Batch Type |
Enter the batch type to which you assign a correspondence method. The value that you enter must exist in the Batch Type (98/IT) UDC table. If you leave this processing option blank, the system uses all batch types. |
Document Type |
Enter the document type to which you assign a correspondence method. The value that you enter must exist in UDC table 00/DT. If you leave this processing option blank, the system uses all document types. |
Correspondence Method |
Enter the correspondence method to associate with the batch and document types. The value that you enter must exist in the Correspondence Methods (74R/MH) UDC table. |
Correspondence Print Options |
Enter a code that the system writes to the F74R9011 table for the specified document type / batch type combination. The value that you enter must exist in the Correspondence Print Options (74R/PO) UDC table. |
Access the Edit Correspondence Rules form.
Correspondence Rule ID |
Enter a numeric value that identifies the correspondence rule. You can enter up to six characters. |
Batch Type |
Enter the batch type to which you assign a correspondence rule. The value that you enter must exist in the Batch Type (98/IT) UDC table. If you leave this processing option blank, the system uses all batch types. |
Document Type |
Enter the document type to which you assign a correspondence rule. The value that you enter must exist in the Document Type (00/DT) UDC table. If you leave this processing option blank, the system uses all batch types. |
Debit Legal Account |
Enter the portion of the debit account that you assign to the correspondence rule. You can enter up to 14 characters, but the system displays only 10 characters. The system does not validate that the account number that you enter is a valid account in your chart of accounts. |
Credit Legal Account |
Enter the portion of the credit account that you assign to the correspondence rule. You can enter up to 14 characters, but the system displays only 10 characters. The system does not validate that the account number that you enter is a valid account in your chart of accounts. |
In addition to setting up document types for vouchers in the standard UDC tables of Document Type (00/DT) and Document Types - Vouchers Only (00/DV), you set up voucher types in the Document Type (74R/DT) UDC table.
Set up tax rate areas for Russian vouchers in the A/P Tax Rate/Areas (74R/TP) UDC table. The system uses the value that you specify in the Special Handling Code field to determine if tax is applicable in the tax area.
The system uses the voucher type that you assign from the 74R/DT UDC, along with the tax area that you assign, to determine whether to include the voucher in the Purchase Register report. The system stores the voucher and tax information in the F74R0018 table, and reads this table when you generate the Purchase Register.
See Understanding the Russian Tax Table.
The system includes vouchers according to these rules:
Type of Voucher |
Special Handing Code (SHC) |
VAT Results |
Simple voucher |
SHC in 74RDT is S (simple) SHC in 74R/TP is D (recovered) |
VAT is recovered, reclassified, and included in the Purchase Register at the time the voucher is entered. |
Simple voucher |
SHC in 74RDT is S (simple) SHC in 74R/TP is R (recoverable) |
VAT is recovered, reclassified, and included in the Purchase Register at the time the payment is made. |
Logged voucher Logged vouchers are used for fixed assets. |
SHC in 74R/DT is L (logged) SHC in 74R/TP is D or R |
VAT is recovered, reclassified, and included in the Purchase Register when an additional clause is met. |
Negative voucher Negative vouchers are used when returning goods for which payment has not been received. |
SHC in 74R/DT is Z SHC in 74R/TP is D |
VAT is recovered, but is not included in the Purchase Register. The simple voucher that you match to a negative voucher also is not included. |
Prepayment voucher |
SHC in 74R/DT is P SHC in 74R/TP is N (not recoverable) |
VAT is not recovered and is not included in the Purchase Register. |
After you enter vouchers, you can modify them by using the standard voucher entry programs. If you make changes before the voucher is posted, the system includes the changed information in the F74R0018 table, and in the Purchase Register as applicable.
You cannot delete a partially paid voucher. You can delete partially paid vouchers only if you first void the payment. You cannot modify a posted voucher.
This section provides an overview of voucher types for Poland and describes how to set up document types for accounts payable transactions.
The system uses the document type of transactions to determine the transactions to include in the purchase registers. To include the correct transactions in the purchase registers, you should set up document types in the Document Type (00/DT) UDC table for these types of transactions:
Purchases
Purchase corrections
Customs documents
Employee expenses
Employee expenses corrections
After you create the document types, you use the Set Up AP Document Types program (P74P4010) to associate additional information to the UDC values that represent the vouchers that you pay.
Note. When you set up voucher types for domestic purchase corrections and domestic purchase of fixed assets correction, you must specify that the entry of the original document type, original document number, and the original invoice date is required. This information is required in the VAT Domestic Register report.
Form Name |
FormID |
Navigation |
Usage |
Work With Poland Document Types |
W74P4010A |
Accounts Payable (G74P04), Set Up AP Document Types |
Choose existing records. |
Edit Document Types – Setup Information |
W74P4010C |
Click Add on the Work With Poland Document Types form. |
Add a new record or modify an existing record. |
Access the Edit Document Types – Setup Information form.
Document Type |
Enter a document type that exists in the Document Type (00/DT) UDC table. |
Original Document Flag |
Enter Y (yes) to require that information about the document on which a voucher is based is entered during voucher entry. |
Address Number Flag |
Enter Y (yes) to enable a change to the default value in the Address Number Label field. Enter N (no) to accept the default value of 1 (supplier) in the Address Number Label field. You must complete this field. |
Address Number Label |
If you entered Y in the Address Number Flag field, enter a value that exists in the Address Number Label (74P/AL) UDC table that represents the type of address book record for the payee. |
Standard Dates Flag |
Enter Y (yes) to enable the change of the invoice or service date for a voucher during voucher entry. Enter N (no) to prevent the change of the invoice or service date. |
This section provides an overview of exchange rate setup and discusses how to enter the exchange rate table number.
In Poland, invoices that include a foreign currency must include:
The exchange rate.
You set up exchange rates in the Currency Exchange Rate Entry program (P0015A) in the base software.
The exchange rate table number that includes the exchange rate used, as published by the National Bank of Poland (NBP).
The NBP publishes a new, numbered exchange rate table when the official exchange rate changes.
The date of the exchange rate table number.
You use the Exchange Table Number program (P74P0001) to enter the exchange rate table number and the date of the exchange rate table. You can enter one exchange rate table number per date. The system stores the data that you enter in the Exchange Table Number table (F74P0001).
When you print invoices from the JD Edwards EnterpriseOne Accounts Receivable or the JD Edwards EnterpriseOne Sales Order Management system, the system prints the exchange rate table number and corresponding date for the table using this hierarchy:
If an exchange rate table number exists in the F74P0001 table for the date on which the invoice is entered, the system prints that exchange rate table number and its corresponding date for the table.
For example, if you enter an invoice on October 20 and the F74P0001 table includes an exchange rate table number for October 20, the system prints the table number entered for October 20, and prints October 20 as the date of the exchange rate table number.
If no exchange rate table number exists in the F74P0001 table for the date on which the invoice is entered, the system searches for the most recent prior date for which an exchange rate table number exists and prints that date and corresponding exchange rate table number.
For example, if you enter an invoice on October 20 and the F74P0001 table does not includes an exchange rate table number for October 20, the system searches for the most recent prior date to October 20 for which an exchange rate table number exists. If no exchange rate table number exists for October 19, the system searches for an exchange rate table number for October 18. If no exchange rate table number exists for October 18, the system searches for an exchange rate table number for October 17. The system continues searching prior dates until it finds an exchange rate table number in the F74P0001 table. When the system finds an exchange rate table number (for example October 14), it prints that exchange rate table number and prints the date of the exchange rate table number on the invoice.
Form Name |
FormID |
Navigation |
Usage |
Work With Exchange Table Number |
W74P0001A |
Set Up Legal Documents (G74PDOC), Exchange Table Number |
Access existing exchange rate table numbers and effective dates of the tables. |
Exchange Table No Revision |
W74P0001D |
Click Add on the Work With Exchange Table Number form. |
Add new table numbers and effective dates. |
Access the Exchange Table No Revision form.
Effective Date |
Enter the effective date for the exchange rate table number as published by the National Bank of Poland. |
Exchange Table Number |
Enter the exchange rate table number as published by the National Bank of Poland that corresponds to the date that you entered in the Effective Date field. |