Oracle Internet Expenses Implementation and Administration Guide

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Preface

Overview of Oracle Internet Expenses

Introducing Oracle Internet Expenses

Key Features of Oracle Internet Expenses

Expense Report Process

Setting Up Applications for Oracle Internet Expenses

Oracle Internet Expenses and Other Oracle Applications

Integrating with Oracle Application Object Library

Integrating with Oracle Human Resources

Integrating with Oracle System Administration

Setup Steps in Oracle Payables

Integrating with Other Applications

Oracle Internet Expenses Setup and Administration

Internet Expenses Setup

Internet Expenses Administration

Policy Compliance and Violation Types

Setting Up Schedules in Oracle Internet Expenses

Creating Policy Schedules

Rate Schedules

Creating Mileage Rate Schedules

Creating Per Diem Rate Schedules

Updating Rate Schedules

Navigating the Schedules Setup

Common Setup Features

Defining Operating Units

Expense Allocations

Setting Up Locations

Defining Approval Notes Languages

Defining Future-Date Tolerances

Setting Up Contact Us

Defining Contact Us Rules

Testing Contact Us Rules

Setting Up Exchange Rates Behavior

Managing Advances

Setting Up Expense Fields

Setting Up Merchant Fields

Setting Up Credit Card Policies

Setting Up Credit Card Expense Mapping

Setting Up Credit Card Data File Download

Credit Card Transaction Administration

Setting Up Audit Automation

Audit Automation in Oracle Internet Expenses

Audit Rule Sets

Managing Receipt Notifications

Managing Holds on Expense Reports

Implementing Client Extensions

Overview of Implementing Client Extensions

Validations and Defaults Client Extension

Workflow Client Extension

Accounting Client Extensions

Expense Report Summary Client Extension

Approval Communications Client Extension

AME Client Extensions

Expense Report Number Client Extension

Employee Matching Rules

Configuring the Expenses Spreadsheet

Disconnected Expense Reporting Process

Configuring the Microsoft Excel Template

Displaying the Sheet Tabs

Configuring the Expense Report Sheet

Setting Up Currency Codes

Setting Up Expense Types

Changing Column and Cell Headings

Modifying Cell Links

Setting Up Descriptive Flexfields in the Microsoft Excel Template

Setting Up Text Boxes and Choice Lists

Other Setup Considerations

Testing your Custom Microsoft Excel Template

Defining Workflow Processes

Expenses Workflow

Accessing the Expenses Workflow Processes

Setting Up Workflow Builder for the Expenses Process

Extending the Expenses Workflow

Expenses Item Type

Expenses Workflow Item Type Attributes

Expenses Workflow Processes

AP Standard Expense Report Process

Server Side Validation Process

Manager (Spending) Approval Process

Non-AME Approval Process

Manager (Shortpay) Approval Subprocess

AME Approval Process

AME Request Approvals Process

Finding and Verifying Approvers

Third Party Expense Report Process

Request Approval Process

No Manager Response Process

AP Approval Process

Shortpay Unverified Receipt Items Process

Bothpay Process

Missing Receipts Shortpay Process

Policy Violation Shortpay Process

Rejection Process

Credit Cards Workflow

Accessing the Credit Cards Workflow Processes

Setting Up Workflow Builder for the Credit Card Processes

Credit Cards Workflow Item Type Attributes

Credit Cards Process Activities

Expense Receipts Workflow

Expense Holds Workflow

Initiating Deferred Workflow Processes

Profile Options

Required Profile Options

Optional Profile Options

Configuring the User Interface

Personalizing the Oracle Application Framework

Using the Oracle Application Framework with Oracle Internet Expenses

Admin-level Personalizations for Expenses Entry

Oracle Audit Management

Oracle Internet Expenses Audit Pages

Managing Paperless Audit

Auditing Expense Reports

Receiving the Receipt Package

Approval Notes

Processing Corporate Credit Cards

Credit Card Process Flows

Credit Card Processing Steps

Company Pay Credit Card Transactions Accounting

Accounting for Credit Card Transactions

Managing Credit Card Transactions

Oracle Internet Expenses Programs and Reports

Oracle Payables Programs and Reports

Oracle Internet Expenses Programs and Reports

Ad Hoc Reporting

Discoverer Content

Index

Oracle Internet Expenses Implementation and Administration Guide

Contents