This chapter describes the non-sponsored project budget procedure.
This chapter covers the following topics:
A non-sponsored project is a project that is not funded by an award.
Since non-sponsored projects are not funded by an award and do not have an award budget, there is no automatic summary or baselining of the project budget. Users must enter an Approved Cost Budget for the non-sponsored project.
| Functionality | Sponsored Project | Non-Sponsored Project |
|---|---|---|
| Login Responsibility | users log in as Grants SuperUser GUI | users log in as Grants SuperUser GUI |
| Creating Project Types | to create a sponsored project type, see Project Types Setup | no action required |
| Burdening | Grants Accounting uses award indirect cost rate schedule specified in Compliances tab of Award Management window | because an award does not fund a non-sponsored project, Grants Accounting uses the burden schedule for project type specified in Costing Information tab of Project Types window |
| Accruing Revenue | yes; accruing revenue occurs at award level, not project level | no; revenue is not accrued for non-sponsored projects |
| Invoicing | yes; invoicing occurs at award level, not project level | no; invoicing is not available for non-sponsored projects |
| Budgeting | yes; award budgets are created and then summarized to create project budget | yes; users create a budget type for non-sponsored projects and a user-defined budget using budget type |
| Viewing Project Status | yes; users review summary amounts, by project, in the Project Status window. Budget, actual amounts, and commitments can be viewed. | yes; users review summary amounts, by project, in the Project Status window. Budget amounts can be viewed after an adjustment is made. |
| Using Budgetary Control | yes; Grants Accounting funds checking available | no; Grants Accounting funds checking not available |
For information on setting up project types, see Project Types Setup.
For information on the indirect cost rate schedule specified in the Compliances region of the Award Management window, see Award Template Entry Procedures.
For information on accruing revenue and invoicing, see Revenue and Invoice Procedures.
For information on budgeting, see Budget Entry Procedures.
For information on Project Status Inquiry, PSI, see Project Status Inquiry Overview, Oracle Project Management User Guide.
For information on budgetary control settings, see Budget Entry Method, Budgetary Control, and Funds Check.
Set up Oracle Projects.
To set up Oracle Projects, see Oracle Grants Accounting Setup Overview.
Set up Grants Accounting.
To set up Grants Accounting, see Oracle Grants Accounting Setup Overview.
Apply appropriate patches.
To apply patches, see Installing Oracle Applications, Upgrading Oracle Applications, and Oracle Applications Release Notes.
A project must be entered.
To enter projects, see Creating Projects, Oracle Projects Fundamentals.
To create a non-sponsored project budget, perform the following steps.
In Grants Accounting, navigate to the Project Budgets window as follows:
Budgets - Project Budgets
In the Project Number field, select a project number from the list of values to enter or revise budget amounts for.
The Project Name field automatically populates.
In the Budget Type field, select the appropriate budget type name from the list of values.
Click Find Draft.
Optionally, enter a version name, change reason, and description.
For information on entering a project budget, see Entering a Budget Draft, Oracle Project Management User Guide.
Click Details.
The Task Budgets window appears.
In the Task Budgets window, click Budget Lines.
The Budget Lines window appears.
In the Budget Lines window, enter budget applicable budget lines and save.
To enter budget lines, see Entering Budget Lines, Oracle Project Management User Guide.
Submit and Baseline the project budget.
To submit a draft award budget, see Submitting a Draft, Oracle Project Management User Guide.
To baseline a draft award budget, see Baselining a Draft, Oracle Project Management User Guide.
To view project budgets window and table, see Project Budgets Window Description.