The Payment Event transaction features an unusual dialog that simplifies the addition of new payment events. This page appears if you open the or from the Account context menu (it also appears if you click the clear button when on the Payment Event page).
If you have opted to always use the payment event distribution rules method as your default method, the Payment Event QuickAdd (Single Payment Event) page appears instead.
Description of Page
The Payor Account ID is the account that remitted the payment. We assume this account is both the tendering account and the account whose debt is being relieved by the payment. If this assumption is not correct, choose a Distribute Action of Do Not Distribute and then change the tendering or paying account when the Payment Event page appears (after you click OK).
Default note. If you have navigated to this page from account context menu, the Payor Account ID and Payment Amount are defaulted to this account.
The Payment Amount is the amount of the taxpayer's debt to be relieved by the payment. Note, this amount is defaulted using an algorithm plugged in on the Installation Record. Please refer to APAM-DFLT for more information about how the algorithm that is supplied with the base package calculates this amount.
The payment tenders grid allows you to enter multiple tender types and amounts. Click + to add a new tender. For each tender specify the following fields:
The Amount Tendered is the amount of moneys remitted for the tender type.
Tender Type describes what was remitted (e.g., cash, check, …). Tender Type defaults from the Quick Add Tender Type that is defined on the installation record.
If a check was tendered, use Check Number to specify the identity of the check.
Cash back causes an additional tender to be created. If cash should be returned to the taxpayer (because the taxpayer overpaid and the tender type's cash back allowed switch is true and the tender type is not "like cash"), a negative tender for the cash back amount is created for the payment event. Refer to Cash Back for a description of how the system can recommend Cash Back amount if the taxpayer tendered more than they are paying.
Match Type and Match Value are used if either of the following conditions is true:
This Payor Account belongs to an open item account type. In this situation, specify a Match Type to define how the payment should be matched to the taxpayer's open-items and use Match Value to define the open-items covered by the payment. For example, if this payment is in respect of a bill, specify a match type of "bill id" and a match value of the bill id being paid.
Shortcut. If you enter a Match Type of "bill id" and leave the Match Value blank, the system assumes the taxpayer wants to pay the latest bill.
The taxpayer wants to restrict the distribution of the payment to a specific obligation. In this situation, specify a Match Type of "obligation ID" and a Match Value of the respective obligation ID.
The Payment Date defaults to the current date.
If the Payor Account ID's account type is designated as non-tax agency payor (i.e., the person making the payment isn't a taxpayer), the following information appears in the above window:
Non Tax Agency Name is the name of the person remitting the payment.
Reference Number is the reference number of the item being paid (e.g., the property tax reference number).
Non Tax Agency Comments are used to describe anything unusual about the non tax agency payment.
Use Distribute Action to describe what you'd like to have happen when you click the OK button:
Choose Distribute and Freeze if OK if this is a simple payment that should require no manual intervention. By "simple payment" we mean:
The account is both the tendering account and the account whose debt is being relieved by the payment
The payment date is the current date
The payment should be distributed amongst the account's obligations using standard distribution logic
If this option is selected, the system distributes the Payment Amount amongst the account's obligations. If the distribution is successful, the system automatically freezes the payment. If the distribution is not successful, the payment will be in the Error or Incomplete state. When the Payment Event page appears, you can view the error and then correct it. After the cause of the error is corrected, you must distribute and freeze the payment manually (this can be done on several pages including Payment Event - Main and Payment - Main).
Choose Manual Distribution if you need to manually distribute the payment amongst the account's obligations. If this option is selected, the system creates a payment event, a tender and a payment and then transfers you to the Payment - Manual Distribution page where you can define the amount to be allocated to each of the account's obligations. After you've distributed the payment, don't forget to freeze it.
Choose Do Not Distribute if you want to process the payment event manually (e.g., if you need to define multiple accounts whose debt is relieved by the payment). If this option is selected, the Payment Event - Main page opens with the information you entered defaulted accordingly. You can make any changes you want and then distribute and freeze the payment. Refer to How To Add A New Payment Event for more information.
Copyright © 2011, Oracle and/or its affiliates. All rights reserved.