While task elements represent the steps that users perform as part of the workflow process, action elements represent the steps that you want the workflow engine to perform, usually in response to the preceding element in the workflow. For example, you could add an action element that sends an e-mail to an employee who submitted an expense report, notifying him or her that the report has been approved.
Set Variable: Allows you to define a named variable that you can use to store or mark information temporarily for reuse later in the same workflow. This action is the same as the Set Variable scenario action; for more information, see Set Variable in the scenarios chapter of this guide.
Change:This action changes a specified property in the workflow.
Example: Change Registration's Request Status to rejectedYou can also use this element to change any variables that you set earlier in the workflow by means of the Set Variable action.
Record Audit Trail:Track data that monitors scenario or workflow activities. See Recording Scenario Activity for more information.
Record Event:Track data about the preceding workflow element and store information about it in a specified dataset.
Send Notification:The Send Notification action sends a specified e-mail message to a given recipient or group of recipients. You can define the recipients as users (people with user profiles in the Profile repository) or e-mail addresses. This action is the same as the Send Notification scenario action; for more information, see Send Notification in the scenarios chapter of this guide.
Send Task Notification:Lets you send an e-mail to the owner of a specific task in the workflow. For example, you can set the action to inform the owner of the next task in the workflow that the task is ready to be performed.
Example: Send Task Notification: /notifyaccepted.jsp to owner of task
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