73 Revise a Journal Entry

This chapter contains this topic:

Section 73.1, "Overview"

73.1 Overview

Navigation

From General Accounting (G09), choose G/L Advanced & Technical Operations

From G/L Advanced & Technical Operations (G0931), choose Review and Correct Journal Entries

You can quickly revise a journal entry. When you revise a journal entry, the program:

Displays and updates journal entry data in the Account Ledger table
Creates unposted BE (reclassified journal entry) transactions in the Account Ledger table, when necessary

When you revise the business unit, object account, and subsidiary, the system creates debit/credit journal entries to offset the original entry and create a new entry. Other information that you can revise, such as the unit of measure and bill code, directly updates the Account Ledger table (F0911). The data does not require any other processing.

When the system creates a debit/credit entry, you must enter the G/L date. The system edits for the following general ledger dates:

PYEB (Prior Year End Balance)
PBCO (Post Before Cut Off)
PACO (Post After Cut Off)
WACO (Way After Cut Off)

A PYEB date is not allowed, because the document type is BE. You cannot revise a journal entry using a G/L date in a previous fiscal year.

If you revise the G/L date to a new period, both sides of the new entry are in the new period. The period of the original entry is not affected.

Revision	Explanation
Updates fields only	When you revise the account number for a journal entry, the system updates the following in the Account Ledger table: Explanation 1 Explanation 2 Unit of Measure Asset ID (if the journal entry has not been posted to the Fixed Assets Balances table (F1202)) Bill Code Job Type and Step Phase (Work Order Category Code 01)
Creates debit/credit journal entries	When you revise the account number for a journal entry, the following fields require the system to create debit/credit journal entries: Business Unit Object Account Subsidiary Subledger/Type Asset ID (if the journal entry has been posted to the Fixed Assets Balances table) G/L Date

Caution:

Use caution when running this program. Some revisions can cause changes to your financial reports.

After you revise the journal entry classification, you should review the journal entry for accuracy. After you review the journal entry, you must post it.

To revise a journal entry

On Review and Correct Journal Entries

Figure 73-1 Review and Correct Journal Entries screen

Description of "Figure 73-1 Review and Correct Journal Entries screen"

To locate the journal entry, complete the following fields:
- Account Number
- From Date/Period
- Thru Date/Period
To limit your search, complete the following field:
- Subledger
- Subledger Type
- Enhanced Subledger 1-4
- Enhanced Subledger Types 1-4
Enter 1 in the Option field to reclassify the journal entry.

Figure 73-2 Journal Entry Reclassification screen

Description of "Figure 73-2 Journal Entry Reclassification screen"
On Journal Entry Reclassification, change any of the following fields:
- Business Unit
- Object Account
- Subsidiary
Change any of the following optional fields:
- G/L Date
- Subledger/Type
- Explanation 1
- Explanation 2
- Unit of Measure
- Asset ID
- Bill Code
- Job Type / Step
- Phase
Perform one of the following:
- Click Enter to accept the revisions.
- Choose Enhanced Subledger Revisions (F5).
On Journal Entry Enhanced Subledger Revisions change any of the following fields and click Change.
- Enhanced Subledger 1-4
- Enhanced Subledger Types 1-4
Exit to Review and Correct Journal Entries to correct other journal entries.

73.1.1 What You Should Know About

Topic	Description
Holding a transaction	To prevent a transaction from being billed, you can place it on hold. The bill code status is H (hold) until you manually release it.
Releasing a transaction	To release a transaction on hold for billing, you can change the bill code status to blank (billable).