To conserve computer disk space, you can transfer obsolete history and turnover records to tape or to an alternate backup system.
This chapter contains these topics:
From Human Resources (G08), choose Employee History
From Employee History (G08H1), enter 27
From History & Turnover Advanced and Technical Operations (G08H3), choose Purge History Data
To free computer disk space, you can purge obsolete employee history records from your system. You can choose to archive purged records to tape or to an alternate backup system. When you know that you no longer need certain history records, such as records that are more than five years old, you can delete history records for a specified date or for selected employees.
You can run the purge in either proof or update mode. When you run the purge in proof mode, the system prints a report that shows the records to be purged. Use this report to verify that you want to purge those records. After you run the purge in proof mode, run it again in update mode. When you run the purge in update mode, the system prints a report and purges the records.
If you purge history data without specifying that you want the system to transfer the records to a storage device, the system deletes the records and you cannot retrieve them. The only information you will have about the purged data is the report generated by the system.
Review the history reports to verify that you want to purge your history tables. See Chapter 22, "Review History and Turnover Reports."
From Human Resources (G08), choose Employee History
From Employee History (G08H1), enter 27
From History & Turnover Advanced and Technical Operations (G08H3), choose Purge Turnover Data
To conserve computer disk space, you should periodically purge obsolete turnover records. To purge employee turnover records, use the Purge Turnover Data program. You can choose to archive purged records to tape or to an alternate backup system. When you know that you no longer need certain turnover records, such as records that are more than five years old, you can delete turnover records for a specified date or for selected employees.
If you purge turnover data without specifying that you want the system to transfer the records to a storage device, the system deletes the records and you cannot retrieve them. The only information you will have about the purged data is the report generated by the system.
This program purges data from the Employee Turnover table (F08045).
If you need to define the data you want to purge beyond what the processing options allow:
Type the menu selection for purging turnover data and choose the function to display the versions.
Change the ZJDE0001 DREAM Writer version and define the data you want to purge. Do not add a new version. The system recognizes only the ZJDE0001 version to execute the program.
On the message form
Choose the purge function.