70 Set Up Safety and Health Administration

This chapter contains the topic:

• Section 70.1, "Setting Up Safety and Health Administration."

70.1 Setting Up Safety and Health Administration

Navigation

From Human Resources (G08), choose Safety and Health

From Safety and Health Administration (G08S1), enter 29

From Safety and Health Administration Setup(G08S4), choose Establishments

Before you can begin recording safety and health incidents for Occupational Safety and Health Administration (OSHA) 200 and OSHA 300 reporting purposes, you must set up in the Address Book system the types of establishments that you have in your organization. Establishments are the places where your employees report for work or perform their duties, or are the business units from which they are paid. For example, your organization might have two establishments, an office building and a factory. When an occupational injury or illness occurs, you must report the establishment in which the incident occurred.

70.1.1 Before You Begin

• Set up the user defined codes for safety and health administration. See Section 61.1, "Setting Up User Defined Codes for Human Resources."

To set up safety and health administration

On Establishments (Address Book Revisions)

Figure 70-1 Establishments screen

Description of ''Figure 70-1 Establishments screen''

1. Complete the following fields:

   • Address Number

   • Alpha Name

   • Responsible Business Unit

   • Mailing Name

   • Search Type

   • Payables

   • Receivables

2. Complete the following fields as necessary:

   • Phone Number

   • Mailing Number

   • Address

   • Postal Code

   • Employee

   • User Code

   • Effective Date

   • City

   • State

   • Country

   • County

Field	Explanation
Address Number	A number that identifies an entry in the Address Book system. Use this number to identify employees, applicants, participants, customers, suppliers, tenants, and any other Address Book members. Form-specific information If you leave this field blank, the system assigns a number using the Next Numbers program.
Long Addr No	A user defined name or number that is unique to the address book number. You can use this field to enter and locate information. You can use it to cross-reference the supplier to a Dun & Bradstreet number, a lease number, or other reference. Form-specific information On this form, it is the address book number of the establishment.
Resp. Bus. Unit	An alphanumeric field that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, or branch/plant. You can assign a business unit to a voucher, invoice, fixed asset, and so on, for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business units to track equipment by responsible department. Security for this field can prevent you from locating business units for which you have no authority. Note: The system uses this value for Journal Entries if you do not enter a value in the AAI table.

70.1.2 What You Should Know About

Topic	Description
Setting up profile data for safety and health administration	You can also set up your system to track categories of safety and health information that you can define to meet your business needs. This type of information is called profile data. For example, you can set up a profile data category for tracking medical expenses associated with safety and health incidents. See Chapter 62, "Set Up Profile Data."
Additional information entry	Set up processing options to automatically enter additional information.