23 Additional Information for Petty Cash Transactions
This chapter contains the topic:
23.1 Adding Additional Information for Petty Cash Transactions
When you confirm (F6) or process (F9) cash issue/cash receipt items from the Petty Cash Desk, the system displays the ABM Petty Cash Desk additional screen for the selected item with the Company / Document Type / Cash Issue Note (or Cash Receipt Note) number filled in.
For petty cash issues, the system may fill in the name, address, and tax ID information of the payee from the supplier Address Book information on the payment voucher. For petty cash receipts, the system may fill in information from the customer Address Book number on the invoice. If the Long Mailing Name/Address and Tax ID are not filled in by the system, the user must enter the information, because these fields cannot be blank.
Figure 23-1 ABM Petty Cash Desk Additional screen
Description of "Figure 23-1 ABM Petty Cash Desk Additional screen"
| Field | Explanation |
|---|---|
| Long Mailing Name | Enter the name of the person who receives the petty cash (cash OUT) or the person who makes the cash payment (cash IN).
The system may fill in this information from the voucher supplier Address Book number for cash issues or from the invoice customer Address Book number for cash receipts. The system retrieves the long mailing name for the supplier/customer from Address Book as default information, but it can be modified by the user. |
| (Address line 1) | Enter the mailing address of the person who receives the petty cash (cash OUT) or the person who makes the cash payment (cash IN). |
| (Address line 2) | Enter additional mailing address line of the recipient/payer of the petty cash. |
| Tax ID | Enter identification documentation information tax ID number of the recipient/payer of the petty cash. If Processing Option 12 is set, this information defaults from Address Book Supplemental Data, CIF for the supplier/customer. It can be manually changed. |
| Reference | Enter the reason for payment. Can be entered manually, or the system may fill in from the remark shown on the payment voucher or sales invoice cash receipt or G/L journal entry explanation field if a batch type G is being printed. |
| Attachment | Free text (80 characters) to be printed in the attachment section in petty cash issue / receipt note. |
| Cashier | Enter the name, surname and middle name of the cashier who issues or receives the cash. If the user ID using the application has an Address Book number associated in the user IDs master file, the system will default the long mailing name from the localization Address Book file (first 98 characters). The user can manually modify the default value if desired. |