Oracle Internet Expenses Implementation and Administration Guide

Contents

Title and Copyright Information

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Preface

Overview of Oracle Internet Expenses

Introducing Oracle Internet Expenses

Key Features of Oracle Internet Expenses

Expense Report Process

Oracle Employee Expenses Command Center

Employee Expenses Command Center Overview

Employee Expenses Dashboard

Setting Up Applications for Oracle Internet Expenses

Oracle Internet Expenses and Other Oracle Applications

Integrating with Oracle Application Object Library

Integrating with Oracle Human Resources

Integrating with Oracle System Administration

Setup Steps in Oracle Payables

Integrating with Other Applications

Oracle Employee Expenses Command Center Configuration

Setting Up Employee Expenses Command Center

How Data Security Works in Employee Expenses Command Center

Setup and Configuration Steps for Employee Expenses Command Center

Profile Options for Employee Expenses Command Center

Loading Employee Expenses Data

Oracle Internet Expenses Setup and Administration

Internet Expenses Setup

Internet Expenses Administration

Policy Compliance and Violation Types

Setting Up Schedules in Oracle Internet Expenses

Creating Policy Schedules

Rate Schedules

      Creating Mileage Rate Schedules

      Creating Per Diem Rate Schedules

Updating Rate Schedules

Navigating the Schedules Setup

Common Setup Features

Defining Operating Units

Expense Allocations

Setting Up Locations

Defining Approval Notes Languages

Defining Future-Date Tolerances

Setting Up Contact Us

Setting Up Exchange Rates Behavior

Setting Up Duplicate Detection Rules

Managing Advances

Setting Up Expense Fields

Setting Up Merchant Fields

Setting Up Credit Card Policies

Setting Up Credit Card Expense Mapping

Setting Up Credit Card Data File Download

Credit Card Transaction Administration

Setting Up Audit Automation and Receipt Management

Audit Automation in Oracle Internet Expenses

Audit Rule Sets

Audit List

Audit List Rule Sets

Audit List API

Audit Reasons API

Receipt Management in Oracle Internet Expenses

Receipts Rule Sets

Expense Type Receipt Requirement Rules

Notification Rule Sets

Hold Rule Sets

Implementing Client Extensions

Overview of Implementing Client Extensions

Validations and Defaults Client Extension

Workflow Client Extension

Accounting Client Extensions

Expense Report Summary Client Extension

Approval Communications Client Extension

AME Client Extensions

Expense Report Number Client Extension

Employee Matching Rules

Configuring the Expenses Spreadsheet

Disconnected Expense Reporting Process

Configuring the Microsoft Excel Template

Displaying the Sheet Tabs

Configuring the Expense Report Sheet

Setting Up Currency Codes

Setting Up Expense Types

Changing Column and Cell Headings

Modifying Cell Links

Setting Up Descriptive Flexfields in the Microsoft Excel Template

Setting Up Text Boxes and Choice Lists

Other Setup Considerations

Testing your Custom Microsoft Excel Template

Defining Workflow Processes

Expenses Workflow

      Accessing the Expenses Workflow Processes

      Setting Up Workflow Builder for the Expenses Process

      Extending the Expenses Workflow

      Expenses Item Type

      Expenses Workflow Item Type Attributes

Expenses Workflow Processes

      AP Standard Expense Report Process

      Server Side Validation Process

      Manager (Spending) Approval Process

      Non-AME Approval Process

      Manager (Shortpay) Approval Subprocess

      AME Approval Process

      AME Request Approvals Process

      Finding and Verifying Approvers

      Third Party Expense Report Process

      Request Approval Process

      No Manager Response Process

      AP Approval Process

      Shortpay Unverified Receipt Items Process

      Bothpay Process

      Missing Receipts Shortpay Process

      Policy Violation Shortpay Process

      Rejection Process

Credit Cards Workflow

Accessing the Credit Cards Workflow Processes

Setting Up Workflow Builder for the Credit Card Processes

Credit Cards Workflow Item Type Attributes

Credit Cards Process Activities

Expense Receipts Workflow

Expense Holds Workflow

Initiating Deferred Workflow Processes

Profile Options

Required Profile Options

Optional Profile Options

Configuring the User Interface

Personalizing the Oracle Application Framework

Using the Oracle Application Framework with Oracle Internet Expenses

Admin-level Personalizations for Expenses Entry

Oracle Audit Management

Oracle Internet Expenses Audit Pages

Managing Receiptless Audit

Auditing Expense Reports

Receiving the Receipt Package

Approval Notes

Processing Corporate Credit Cards

Credit Card Process Flows

Credit Card Processing Steps

Company Pay Credit Card Transactions Accounting

Accounting for Credit Card Transactions

Managing Credit Card Transactions

Oracle Internet Expenses Programs and Reports

Oracle Payables Programs and Reports

Oracle Internet Expenses Programs and Reports

Ad Hoc Reporting

Discoverer Content

Index