Oracle HRMS for Ireland Supplement

Contents

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Preface

Enterprise and Workforce Management

Key Concepts for Representing Enterprises
Organization Classifications
Creating an Organization
Entering Additional Information
Entering Employer Information
Business Groups: Entering PayPath Information
Business Groups: Selecting SOE Balances
Business Groups: Selecting SOE Elements
Business Groups: Entering SOE Information
Business Groups: Entering SOE Detail Information
Entering EHECS Information
Entering EHECS Override Information
Locations
Location Extra Information Types
Setting Up Locations

Workforce Sourcing and Deployment

Appointments and the Hiring Process
Hiring an Applicant (People Window and Application Window)
Hiring an Ex-Employee or Ex-Contingent Worker
Changing the Hire Date
Cancelling a Hire
Running the iRecruitment Create Enrollment Process
Windows for Maintaining Personal Information
Entering a New Person (People Window)
Entering Additional Personal Information (People Window)
Deleting a Person from the System (People and Delete Person Windows)
The Employee Assignment
Employment Information
Working Shift Patterns
Assignment Extra Information
Entering Employee Tax Information
Setting Up Shifts and Shift Patterns
Assigning Working Shift Patterns to an Employee

Compensation and Benefits

Survey of the Classifications
Setting Up Total Compensation Elements
Defining an Element
Defining an Element's Input Values
Defining and Linking an Element for Standard and Advanced Benefits
Deleting an Element
Enrollment Management
Extraction of Employees with VHI Medical Insurance
Enrolling a Person in a Flex Program (Advanced Benefits)
Manually Deleting an Enrollment
Viewing a Person's Flex Credits (Advanced Benefits)
Allocating Excess Credits for a Person Enrolling in a Flex Program (Advanced Benefits)
Enrolling a Person in a Non-Flex Program
Enrolling a Person in a Savings Plan
Enrolling a Person in a Miscellaneous Plan
Viewing Special Rates for a Plan or Option
Maintaining a Participant's Primary Care Provider
Displaying Enrollment Results
Viewing Dependent Information
Maintaining Dependent Designations
Maintaining Beneficiary Designation Information for a Participant
Recording Enrollment Actions Items for a Person (Advanced Benefits)
Recording Receipt of Enrollment Certifications (Advanced Benefits)
Overriding Enrollment Results for a Plan (Advanced Benefits)
Overriding Participation Information for a Person
Overriding Eligibility Participation Information for a Person
Overriding Waive Participation Information for a Person (Advanced Benefits)
Overriding Participation Information for a Person for an Option in a Plan (Advanced Benefits)
Managing Eligible Person Waivers (Advanced Benefits)
Maintaining Court Orders for a Participant
Recording a Continuing Benefits Payment
Recording a Contribution or Distribution

Savings and Retirement

Savings and Retirement Overview
Savings and Retirement
Pensions Overview
Setting Up Pension Schemes
Enrolling Employees in Pension Schemes

Other Additional Earnings and Deductions

Payroll Earnings and Deductions Overview
Formulas and Payroll Run Results
Pay Values
Predefined Elements
Proration
Net-to-Gross Processing of Earnings
Setting Up Total Compensation Elements for Payroll
Defining Frequency Rules
Defining Formula Processing and Result Rules
Setting Up Elements for Net-to-Gross Processing
Defining Iterative Processing Rules
Setting Up Proration or Retro-Notification
Defining Event Groups
Irish Payroll Balance Dimensions
Irish Payroll Balances
Excluding Balances From an Element's Grossup Calculation

Payroll Management

Consolidation Sets
Assignment Sets
Defining a Payroll
Cash Management and Oracle Payroll
Defining a Payment Method
Setting Up Integration of Cash Management with Oracle Payroll for EFT Reconciliation
Setting Up a Global Statement of Earnings
Running the Enable or Disable Global SOE Process
Viewing Statement of Earnings
Setting Up Payslip Information and Generating Payslips
Extracting Information to Appear on the Payslip
Running the Pay Advice Alignment Report
Running the Payments Summary Report
Running the Pay Advice Report

Payroll Statutory Deductions and Reporting

Payroll Statutory Deductions and Reporting Overview
Payroll Statutory Deductions and Reporting
Pay Related Social Insurance (PRSI) Contributions in Oracle Payroll
Benefit in Kind
Benefit in Kind Elements Input Values
Benefit in Kind Arrearage
Gender Pay Gap Reporting
Enhanced Reporting Requirements
Setting Up Benefit in Kind Processing
Running the Benefit in Kind Arrearage Report
Configuring USC (Universal Social Charge)
Calculating USC (Universal Social Charge)
Exempting Employees from USC (Universal Social Charge)
Setting Up Multiple Employer PAYE References
Configuring the Termination Lump Sum
Setting Up Payments after Termination
Running the Legislative Reports Generator
Running the Payslip Advice Report
Running the PayPath Process
Running the IE SEPA XML File and Report Process
Running the Payments Summary Report
Setting Up the EHECS Report
Running the EHECS Report
Running the NES Report
Setting Up Gender Pay Gap Reporting Process
Running the IE Gender Pay Gap Archiver Process
Running the IE Gender Pay Gap Report
Setting Up IE ERR
Running the IE ERR Archive Process
Running the IE ERR Report (JSON)
Rolling Back the IE ERR Archive Process

Payroll Processing and Analysis

Process Part of a Payroll
Continuous Calculation
Starting a Payroll Run
Setting Up Continuous Calculation
Running the Continuous Calculation Process
Pre-Processing for a Payroll
Running the IE Lookup RPN Report
Running the IE New Lookup RPN
Using the IE UI Upload page:
Running the IE JSON Response Upload process
Post-Processing for a Payroll
Data Locks for Payroll Processes
Generic Upgrade Mechanism Overview
Void and Reversal
Running Post-Run Processes for QuickPay
Viewing Payroll Process Results
Running the Gross to Net Summary Report
Printing the Payslip
Running the Employee Assignments Without Payroll Report
Running the Payroll Actions Not Processed Report
Running the Employee Assignments Not Processed Report
Running the Element Register Report
Running the Element Result Listing Report
Running the PrePayments Process
Running the Payroll Submission Archive Process
Running the IE Payroll Submission Reconciliation Report Process
Running the Third Party Prepayments Rollup Process
Running the Third Party Prepayments Rollup Details Process
Running the Cheque/Check Writer (Generic) Process
Running the Cheque/Check Writer Process
Running the Void Cheque/Check Payments Process
Reissuing a Voided Cheque/Check
Running the Cheque Listing Report
Running the Void Payments Report
Running the Payroll Cheque/Check Payment Report
Voiding Magnetic Tape Payments
Making External/Manual Payments
Running the Generic Upgrade Mechanism Process
Overview of RetroPay Processing
When to Run the RetroPay Process
Troubleshooting RetroPay
Setting Up the Retro-Notifications Report
Setting Up Enhanced RetroPay with Component Usages and Element Time Spans
Setting Up Overlapping RetroPay Using Balance Adjustments
Understanding the Sequence of Your RetroPay Activities
Viewing RetroPay Status and History
Viewing RetroPay Enhanced Results
Running the Retro-Notifications Report (Enhanced and Enhanced PDF)
Running Enhanced RetroPay
Running Quick RetroPay
Advance Pay Process
Setting Up Advance Pay for Individual Assignments
Setting Up Advance Pay for Batch Assignments
Running the Advance Pay Listing Report
Running Advance Pay
Running the Advance Pay Process
Running Advance Pay by Element
Viewing the Results of the Advance Pay Process
Payroll Exception Reporting: Overview
Examples of Exception Report Setup
Running the Payroll Message Report
Reconciling Payments
Setting Up Exception Reports
Grouping Exception Reports
Running an Exception Report, or Exception Report Group
Correction of Run Results: Rollbacks
Correction of Run Results: Retries
Correction of Run Results: Reversals
Marking and Retrying Payroll Runs and Other Processes
Marking a Group of Employee Assignments for Retry
Correcting Run Results: Reversals
Running the Batch Reversals Process
Retrying a Payroll Run or Other Payroll Process
Rolling Back Payroll Runs and Other Processes
Rolling Back a Process from the Payroll Processes Window
Rolling Back a Process from the Submit Requests Window
Rolling Back a Process from the Assignment Processes Window
Running the Archive Payments and Deductions for Payslip (Ireland) Process
Running the IE Rollback Process
Setting Up the Payroll Purge Process
Running the Upgrade Action Contexts Process
Running the Purge Preparation Phase
Running the Purge Deletion Phase
Running the Purge Process Events Process

Implementation

Additional Implementation Steps for Ireland

If you are implementing Oracle HRMS for Ireland you must also complete the following additional implementation steps.

Please see the implementation section in Implementing Oracle HRMS for all other implementation steps that are not specific to Ireland.

Additional Implementation Step

Step 1: Define Organization Structures

When defining your organizations, you must set up Irish specific classifications and additional information for the following:

Related Topics

See: Entering Additional Information

Step 2: Set Up Multiple Employer PAYE References

You need to set up multiple employer PAYE References for reporting purposes.

See: Setting Up Multiple Employer PAYE References

Step 3: Set up Pay Related Social Insurance (PRSI) Contributions

To record and process the Pay Related Social Insurance (PRSI) Contributions for employees, you must complete the setup for social insurance calculations.

See: Pay Related Social Insurance (PRSI) Contributions

Step 4: Set Up the Termination Lump Sum Process

You need to set up the termination lump sum process to enable you to make a lump sum payment to an employee for redundancy or retirement.

See: Setting Up the Termination Lump Sum Process

Step 5: Set Up Payments After Termination

You need to perform setup steps to enable you to process payments after termination, in the current year or the previous year.

See: Setting Up Payments After Termination

Step 6: Set Up Benefits in Kind Information

You need to set up benefits in kind information to record and calculate the applicable benefit information.

See: Setting Up Benefits in Kind

Step 7: Set Up Court Order Information

To calculate Court Order deductions, you need to use the element IE Attachment of Earnings Order or IE Attachment of Earnings NTPP Element.

Step 8: Set Up Net-to-Gross Information

You need to set up net-to-gross information to process net-to-gross calculations.

See: Setting Up Net-to-Gross Calculation

Step 9: Set Up Shift Patterns

Set up work patterns to record shift details for your employees, if you want to prorate by working days/hours.

See: Setting Up Shift and Shift Patterns

Step 10: Set Up Proration and RetroPay

You need to set up the proration and retropay information to process these payments correctly.

See: Setting Up Proration or Retro-Notification

Step 11: Set Up Statement of Earnings

You need to set up the online statement of earnings before you can see the values correctly.

See: Setting Up a Global Statement of Earnings

Note: When entering SOE information at the Business Group level, select the predefined element sets IE_SOE_EARNINGS_ELEMENTS and IE_SOE_DEDUCTIONS_ELEMENTS and the predefined balance attribute IE_SOE_BALANCE_ATTRIBUTES.

Step 12: Set Up Continuous Calculation

You need to set up the continuous calculation information to enable you to distribute your payroll processing throughout a payroll period.

See: Setting Up Continuous Calculation

Step 13: Set Up Advance Pay

You must set up the advance pay information to enable users to process the advance payments to employees. See: Setting Up Advance Pay for Individual Assignments

Step 14: Set Up Exception Reporting

You need to set up the exception reporting information to identify and view variations within payroll to avoid retrospective corrections.

See: Setting Up Exception Reporting

Index