Oracle E-Business Suite G-Invoicing Process Guide

Contents

Title and Copyright Information

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Preface

Introduction to G-Invoicing

Overview

How Oracle E-Business Suite and the Federal G-Invoicing Application Work Together

Mapping of G-Invoicing Business Objects in Oracle E-Business Suite

Process Flow for Buyer-Initiated Order Created in EBS

Process Flow for Seller-Facilitated Order Created in EBS

Process Flow for BIO and SFO Created in Federal G-Invoicing

Process Flow for Advance-Enabled Orders

Process Flow for Non-Advance Enabled Orders

G-Invoicing Setup and Administration: Requesting Agency

Setting Up G-Invoicing

Administering G-Invoicing

Organizational Groups in G-Invoicing and Oracle E-Business Suite

Setting Up Access Control

Setting G-Invoicing Options

Pulling Organizational Groups and Data

Pulling TAS-BETC Details for a Group

Pulling GT&Cs

Pulling Groups for GT&Cs

Pushing and Pulling IGT Orders

Pulling and Pushing Performance Records

Intragovernmental Performance Integration with Oracle Payables

Intragovernmental Performance Integration with Receiving

Viewing Request Status and Group Information

Configuring Descriptive Flexfields for GT&C and Agency Information

Configuring Descriptive Flexfields for Performance Accounting Transactions

G-Invoicing Setup and Administration: Servicing Agency

Summary of Setup Tasks

Product Prerequisites

Setting Profile Options

Entering Security Certificate Details

Placing Certificate Files

Setting Up Agency Location Codes in Oracle Payables

Identifying Requesting Agencies in Oracle Receivables

Setting Up Prepayment or Refunding in Receivables

Setting Up Transaction Types in Receivables

Setting Up an Agreement Type

Entering G-Invoicing Setup Options

Setting Up Units of Measure for Order Lines

Setting Up Trading Partner TAS and BETC

Setting Up Group Security

Setting Up AME Administration

Setting Up Descriptive Flexfields

Setting Up for 7600EZ Invoicing

      Intragovernmental 7600EZ Invoice Interface Program

Enterprise Command Center

Setting Up RBAC for Enterprise Command Center Dashboard

Setting Up Oracle Enterprise Command Center

Setting Up Projects Command Center

Loading Projects Command Center Data

G-Invoicing Dashboard

Using G-Invoicing: Requesting Agency

General Terms and Conditions (GT&Cs)

      Defining Business Application in G-Invoicing

IGT Requisitions

IGT Orders

      Creating an IGT Order

      Updating IGT Orders

      Creating IGT Orders Using Intragovernmental Requests

      Funds Movement for Modification of Order Lines with Requisitions

      Importing IGT Orders Created in the Federal G-Invoicing Application

      Seller-Facilitated Orders (SFO) for the Requesting Agency

      The 7600B Document

IGT Modifications

      Support for Admin Modification in SFO

IGT Performance

Performance Accounting for Intragovernmental Transactions

      Intragovernmental Performance Integration with Payables

      Intragovernmental Performance Integration with Receiving

      Design Considerations for Performance Accounting

      Prepayment Invoice Creation During Advance Performance Submission

      Receipt Creation During Delivered Performance Integration with Receiving

      Standard Invoice Creation During Delivered or Received Performance Integration with Payables

      Receipt Correction for an Adjustment to Delivered Performance Integration with Receiving

      Credit Memo Creation During an Adjustment to Delivered or Received Performance Integration with Payables

      When FOB is Source or Origin (Two-Way)

      When FOB is Destination or Other (Three-Way and Invoice Match Option is Receipt)

      Integrate Deferred Performance for Journal Entry Creation

      Running the Deferred Performance Interface Program

      Journal or Reversal Journal in Purchasing Subledger Setup

API Support for G-Invoicing Flows

Closing and Reopening IGT Orders

      Closing an IGT Order

      Reopening an IGT Order

Support for In-Flight Order (IFO) from Requesting Agency

      Process Flow for Oracle E-Business Suite and Federal G-Invoicing Maintained (New Order)

      Pulling In-Flight Orders into Oracle CLM or Purchasing

      Impact of In-Flight Orders in Oracle CLM or Purchasing

      Pre-paid Advance Management

Support for EZ Invoicing

      Intragovernmental 7600EZ Invoice Interface Program

      Pulling an Easy (EZ) Invoice

      Accepting or Rejecting an EZ Invoice

      Reverse an EZ Invoice

      Accounting Transactions During EZ Invoice Processing

Using G-Invoicing: Servicing Agency

Running Interface Programs

Submitting Performance for Multiple Orders

Generating 7600B Reporting

Managing and Maintaining GT&Cs and Orders

Using Agreements and Agreement Additional Attributes

Creating or Associating Projects and Updating Performance Obligations

Seller-Facilitated Orders Created in Oracle Projects

Seller-Facilitated Orders Maintained in Federal G-Invoicing

      Non-Advance-Enabled Orders - New and Modified

      Advance-Enabled Orders - New and Modified

      Creating Seller-Facilitated Orders

      Requesting Agency Approves SFO

      Pulling Seller-Facilitated Orders into EBS

      Working with Seller-Facilitated Orders (created in Oracle Projects)

      Modifying Seller-Facilitated Orders

      Submit Deferred and Delivery Performance for Seller-Facilitated Orders

      Closing Orders

Servicing Agency Support for Buyer-Initiated Orders

Manage Periodic Recurring Orders

Closing IGT Orders

G-Invoicing Order Approval – Funds Check and Allocation

APIs and Client Extensions for G-Invoicing

Using Additional Attributes (User Defined Attributes) Pages

Using Performance in G-Invoicing

      Using Deferred Performance

      Using Delivery Performance

      Using Advance Performance

      Submitting Advance Performance (Partial)

      Submitting Adjustment Performance

      Adjustments to Advance Enabled Orders

Using Deferred Performance

Using Delivery Performance

Using Advance Performance

      Submitting Advance Performance (Partial)

      Submitting Adjustment Performance

      Adjustments to Advance Enabled Orders

Using Refund Pay Group

Intragovernmental Payment and Collection (IPAC) Settlement

Viewing Receipts

Refund Performance and Order Modification

Organization Group Model

In-Flight Orders

      Process Flow for Oracle E-Business Suite and Federal G-Invoicing Maintained (New Order)

      Servicing Agency Pulls IFOs

      Modifying Buyer-Initiated In-Flight Orders

      Modifying Seller-Facilitated In-Flight Orders

      Importing or Creating PPQs in Federal G-Invoicing

      Importing PPQs into Oracle EBS

7600 Easy (EZ) Invoice

      Required Setups for 7600 Easy Invoice

      Mass Submission of EZ Invoice

      Pushing or Pulling Intragovernmental 7600EZ Invoice Interface Program

      Creating Agreement for Easy Invoice from a GT&C

      Updating an EZ Agreement

      Create and Submit an Easy (EZ) Invoice

      Create an EZ Invoice

      Submit an EZ Invoice

      Delete an EZ Invoice in the Draft Status

      Delete an EZ Invoice in the Pending Status

      Reverse an EZ Invoice with a Settled Status

      Reverse a Settled EZ Invoice with Credit Memo

      Reject an EZ Invoice in a Pending Status

      Reject an EZ Invoice in a Settled Status

      APIs and Client Extensions for 7600 EZ Invoicing

Working Capital Fund

      Overall Process of WCF

      Rounding Management

      Participation Ratio

      Setting Up for Working Capital Fund (WCF)

      Working Capital Order Pull and Approval

Business Scenarios

Use Case 1. Buyer-Initiated Order Created in Oracle CLM or Purchasing

Use Case 2. Buyer-Initiated or Seller-Facilitated Orders Created in Federal G-Invoicing

Frequently Asked Questions About G-Invoicing

FAQs

Attributes and Usages for Templates in G-Invoicing

Attributes and Usages

Attribute Groups, Actions, and Functions for Templates in G-Invoicing

Index