PeopleSoft Supplier Contract Management 9.1 PeopleBook

Managing Contract Agreements

This chapter provides an overview of agreement management and discusses how to:

Update agreement statuses.
Update contract procurement information.
Monitor agreement compliance.
Review contract agreement statuses.

Understanding Agreement Management

Agreement management is a PeopleSoft Supplier Contract Management feature that assists you in monitoring, updating, and reviewing header, line, and category agreements and their verification steps, statuses, and workflow notifications. You can assign agreement verification steps (deliverables) for internal and external parties. When using the steps externally, you can choose to have the supplier notified using emails that contain URLs. The URLs provide external parties access to the supplier facing portal so they can review and update deliverables online.

See Maintaining Supply-Side Documents and Deliverables.

After assigning agreements to a contract, you use the Agreement Management feature to indicate whether a verification step is in process, has been completed successfully or not, and whether the agreement met the requirements for compliance.

You can define certain agreements so that they are manually updated by users. In addition, Supplier Contract Management provides predefined metric-related agreement capability so that the system can calculate how the supplier is performing on a particular contract in terms of quality, on-time deliveries, and quantity performance for purchase orders related to the contract. The tracking of agreements is optional, but assists you in documenting compliance or noncompliance of contracts.

Note. Agreement management does not include any clause or document approvals or collaboration that you might need to perform for an agreement document.

When agreements and any associated verification steps are assigned to a contract, the system can send workflow notifications to interested parties when due dates are approaching and an action must be completed. This might include securing documents, getting confirmation of an agreed upon date or completing necessary inspections. You can track the progress of each step using the Update Agreement Statuses component. Using the component, the verification step owner can indicate that verification is in process, has been completed, or has failed. After the steps have been completed, either successfully or not, the contract administrator can indicate whether or not the supplier or internal party has met the terms of the agreement.

Agreement management also provides a quick and easy method to check agreement and verification step statuses. Using the Monitor Agreement Compliance component, you can see a summary view of selected contracts with designations for agreements that are or are not in compliance. Additionally, the verification step details are displayed, along with their respective status of not started, in process, completed or failed. From this summary view, you can drill into the details of the verification steps or agreements simply by selecting the link in the various status columns.

To view the agreement and verification step details of a single contract, use the Review Agreement Status inquiry. This inquiry is useful for those individuals who don't necessarily need to update statuses or monitor progress, but would like to view the details of agreements associated with a contract.

Contract agreement compliance is divided into two parts. The first involves predefining agreements, bid factor agreements, and assigning agreements to purchasing contracts and is described in the previous chapter. The second part is updating, monitoring, and analyzing compliance against agreements and is described in this chapter.

See Also

Understanding Contract Agreements

Updating Agreement Statuses

This section discusses how to:

Search for contract agreements.
Update agreement statuses.
Verify agreement verification steps.
Upload attachments for agreement steps.

Pages Used to Update Agreement Statuses

Page Name	Definition Name	Navigation	Usage
Update Agreement Statuses	CS_CNT_AG_SEARCH	Supplier Contracts, Monitor and Update Agreements, Update Agreement Statuses	Search for contract agreements.
Update Agreement Statuses	CS_CNT_AG_RESULTS	Click the Search button on the Update Agreement Statuses page after completing search criteria and click an agreement sequence and code.	Update agreement statuses.
Contract Verification Details	CS_CNT_VFY_SEC	Click the Contract Step Verification link on the Update Agreement Statuses page.	Verify agreement verification steps.

Searching for Contract Agreements

Access the Update Agreement Statuses page (Search page) (Supplier Contracts, Monitor and Update Agreements, Update Agreement Statuses).

Use the search page to define criteria for viewing and updating contract agreements and verification steps. At a minimum, you must select either a contract ID or verification step owner to perform the search. If you do not specify any other criteria, all agreements that are associated to the contract will appear when the Search button is selected. You can limit the list by entering information in the available fields.

If the contract specified has no agreements or if you apply other search criteria within the contract that is not met, the Agreements Retrieved grid appears empty.

Search Criteria

Agreement search criteria include:

Contract ID	Select a contract ID. All other criteria that you enter for the search relate to agreements that are attached to this contract. The contract must be in an Approved, Open, or On-Hold status. Contracts that are in a Closed or Cancelled status are not available for searching
Item Line	Select a contract item line number on which to search for agreements. If you specify a line number here, the system retrieves only those agreements for that line number, but also considers the value that you select in the Results to Include field. For example, if a contract has two lines with agreements (B and C), and two category lines with agreements (A and B) and you specify Header, Item Line, Category Line for Results To Include field , and specify B in Item Line field, system returns all the header rows, item line B, and all category lines. If item line agreement numbers are not associated with the contract the search results will be blank when you select to look up the item line. The search is similar for contract category line searches described next.
Cat. Line(category line)	Select a contract category line number. The system retrieves specific category agreements for the category lines. If category line agreement numbers are not associated with the contract the search results will be blank when you select to look up the contract category line.
Verification Step Owner	Select to limit the search results to agreements that have a specific step owner. This is the person responsible for verifying that a step in the agreement has been met.
Compliance Status	Select a status on which to limit search results. If you don't make a selection, all agreements that meet the remaining criteria appear in the search results. Statuses that you can select include Cancelled, Compliant, Not Compliant, or Not Set.

You can also limit the search results to header agreements, line agreements or contract category line agreements by selecting the appropriate option in the Results to Include field. The system uses Header, Item Line and Category Line as the default value. Header agreements are those agreements that have been attached to the general terms of a contract and typically apply to the entire contract.

Category line agreements are those agreements that have been attached to a contract category. This makes it possible to define contract terms and clauses specific to a group of items that belong to a contract category.

See Understanding Contract Categories.

A line agreement applies to a specific line in the contract. For example, suppose that an agreement defines the terms for inspecting all items on the contract upon their receipt. You create this agreement using the Contract Agreement link in the contract header. Then, suppose that you have an item in the same contract that requires special inspection techniques or testing. This is called a line agreement. You use the Contract Agreement button in the contract line to add the terms of this agreement. The system displays the agreements as either header, line, or category agreements when they appear after the search.

You can make only one selection. Select Header Agreements Only, Item Line Agreements Only or Category Line Agreements Only to include only the one that you select in the search results, or select Header, Item Line, Category Line to include all three agreement types in the search results.

After you define the criteria, click the Search button and the system retrieves agreements that match the criteria.

Agreements Retrieved

Use this grid to select the agreement that you want to view or update. The system displays header, line, and category agreements for the specified contract. Click any of the links to navigate to details about an agreement.

Contract ID

Displays the contract ID that you selected for the search along with either a header designation, line designation, or category designation and a corresponding number. This indicates the agreement is associated with the contract header line, or category displayed in the field. You can have multiple agreements at the header, line, and category levels.

Click a link to access the Update Agreement Statuses page where you can view all agreements associated with the agreement. Click the contract agreement link labeled as a HEADER to view all header-level agreements for the contract. Click the agreement link that is labeled as LINE to view the line-level agreement. And, click the agreement link that is labeled as CAT LN to view the contract category agreement for the line.

Agreement Sequence and Code andAgreement Description

Displays the agreement sequence and the agreement code that are used for agreements. Click the link to access the Update Agreement Statuses page where you can update the status, results, verification information, and enter comments or attachments for the specific agreement you selected. A description of the agreement also appears.

Compliance Status

Displays the current state of the agreement's compliance to the agreement's terms. Valid values are Cancelled, Compliant, Not Compliant, or Not Set.

Updating Agreement Statuses

Access the Update Agreement Statuses page (Results page) (click the Search button on the Update Agreement Statuses page after completing search criteria, and click an agreement sequence and code).

Contract administrators use this page to view and update the contract agreement status and access the verification details. The agreement (header, item line, or category line) as well as the result type determine which fields appear on this page. The system displays contract information in the upper portion of the page. For line-level agreements, the system displays additional information about the line number, item ID, item description, and item category. For category line agreements, the system displays the category line and contract category. If version control is in use, the contract version also appears.

Information in the Contracts Agreements section is the same for all agreements. However, the value in the Result Type field determines which additional fields appear.

Click the Maintain Document button to access the Document Management page where you can access the contract documents. The button is available of a contract document has been created for the contract.

See Predefining Agreements.

Most information on this page is display-only, except the Compliance Status, Actual Result, Notification Comments, and Compliance Comments fields.

Compliance Status	Select a status for the agreement. The system displays the current status for the agreement. The initial value for this field is Not Set. You can change the status to one of these values: Cancelled: Select to indicate the agreement has been canceled. The system assumes that the agreement and all of its verification steps are no longer valid and does not issue reminders when the target date or due date of the steps is approaching. When the agreement is set to Cancelled, all of the associated steps are also set to Cancelled. If you decide to reactivate the agreement, you must manually reset the steps to Not Started or In Process. Compliant: Select to indicate that all terms of the agreement have been met. When you select this option, the system verifies that all agreement steps have been completed as specified. If the associated steps are still in the status of In Process or Not Set, or if an attachment is required but not yet linked, the system issues a warning that specifies which steps need to be completed. Note. Be sure to first enter the actual results and any compliance comments before setting the status to Compliant. Not Compliant: Select to indicates that the agreement is not in compliance with the agreed upon terms. Not Set: Select to indicate that the compliance has not yet been determined. The system automatically assign this status to the agreement when the agreement is added to the contract. If the agreement is currently set to Cancelled, Compliant, or Not Compliant and changes are made to the agreement on the contract, the status is automatically reset to Not Set. With each change of status, the system updates the Last User to Update and Last Update Date/Time fields. The system also records the status change which triggers workflow notifications if the agreement is set up to notify interested parties with status changes. The notification occurs the next time the system runs the Workflow Notifications process.
Last User to Update	Displays the last user to update the agreement's status.
Last Updated On	Displays the date on which the agreement was updated.
Result Type	Displays how the results of the agreement are measured. The value of this field determines which fields appear with measurement information. For example, if you are using a Metric result type, the system displays the metric ID, negotiated result, actual result, performance tolerance for specific periods and cumulative compliance performance. Also, a link is available to PeopleSoft Purchasing pages that gather and chart metrics data for the agreement. See Using Agreement Metrics.
Negotiated Result	Displays the user-defined value for the expected result of this agreement. The negotiated result is the expected outcome of the agreement and represents the value of that outcome. From a date value to a monetary value, this is the value that the contract administrator uses to determine whether the agreement is compliant. If you are using a metric to track results, this field displays the percentage and the value the percentage represents. For example, the value might be an on-time percentage of 95 percent, representing the agreed target for percentage of on-time purchase order receipts related to the contract.
Metric Description	Displays the metric ID that the system is using to track performance against the agreement. The field is available when the Result Type field value is Metric. Values for the field include: On-time Quantity Performance On-time Receipt Performance PO/Receipt Qty Performance (purchase order/receipt quantity performance) Quality Performance Quantity Performance See Metric Measurement Types.
Actual Result	Enter the actual results of the agreement prior to setting the status to Compliant or Not Compliant. The contract administrator uses this information to determine whether or not the terms of the agreement have been met. Entries in the field depend on the result type. If the result type is Date, the Actual Result field expects a date format and the system displays a calendar. You can enter a date that represents, for example, when a milestone was reached. If the result type is Yes/No, then Yes and No values are available for selection. If the type is Monetary or Numeric, enter a numeric value. If the type is Text, the system displays an extended text field that is available for input.
Cumulative Performance	Displays the most recent overall performance percentage for this contract. This field is available for display if you are using a metric measurement. The value is based on system calculations when you run the Procurement History Update (FS_PRCRUPD) process, and is a cumulation of all periods included for the contract. For example, if you have specified tracking quality performance and established that an acceptable level of quality-related returns is five percent, and 98 percent of the purchase order receipts for this contract have been received without being rejected for quality reasons. The system displays 98%-Acceptable as the cumulative performance for the supplier. This value is also a link that you use to access the View Vendor Shipment Performance page. Using the page you can view charted data and additional information about performance. You can also navigate to the individual receipt level for purchase orders linked to the contract. See Steps for Implementing Metric Measurements with Agreements.
Perf Tolerance (performance tolerance)	Displays the tolerance allowed for this measurement. You establish this value when you assign the agreement to the contract. For example, a five percent performance tolerance for on-time deliveries combined with a negotiated result of 95 percent for the metric would imply 95 percent or better is acceptable, between 90 and 95 percent is considered a warning condition, and below 90 percent is unacceptable. The system can use the resulting actual values during procurement history calculations against these targets to determine whether warning or unacceptable performance notifications should be sent to interested parties. See Metric Measurements.
For Period	Displays the actual performance and status for the most recent period.
Target Date	Displays the target date. This is the date by which the terms of the agreement must be completed to be compliant. You enter the date when you assign the agreement to the contract. Or, you can let the system enter the date automatically by calculating when an existing agreement code is selected. The date is based on the contract start or end date or a specified number of days prior to or past the contract start or end date.
Last Metric Update	Displays the last date and time that the Update Procurement Info process was run for the contract for all purchase orders related to the contract. This indicates how up-to-date the contract metric values are. The Update Procurement Info process must be run from within Supplier Contract Management to update metric values for the contract.
Notification Comments	Enter up to 254 characters as a description of the agreement when the system sends worklist or email notifications.
Financial Implication	Enter a statement that relates to the financial implication if an agreement is compliant or not compliant. The statement can describe whether a bonus is paid or a penalty assessed if the agreement is met or not met.
Compliance Comments	Enter any text or explanation that you want to note regarding the agreement. This might include why the agreement was canceled or is considered not compliant. After the status is set to Cancelled or Compliant, you can no longer enter comments.
Contract Step Verification	Click to access the step details where you can update the status, attach documents, or enter comments. The system displays this link when there are verification steps associated with the agreement. See Verifying Agreement Verification Steps.
Return to Contract Status Search	Click to access the Update Agreement Statuses search page where you can perform a new agreement search.

Verifying Agreement Verification Steps

Access the Contract Verification Details page (click the Contract Step Verification link on the Update Agreement Statuses page).

Use this page to update the status of the verifications steps on a contract agreement. Verification steps are a checklist of tasks to be completed before the system considers the agreement as compliant. You assign each step to an owner and the owner can update the step information directly or pass the information to the contract administrator who can perform the updates on behalf of the owner. As part of the update process, you can also upload attachments.

As with other pages in this component, information that appears on the page depends on whether you are viewing a line, header, or category line agreement. If attachments already exist with the agreement, the Attachments grid also appears when you open the Contract Verification Details page. If attachments do not exist, use the Upload a File link to add them and access the grid. Contract information appears at the top of the page and if the steps are associated with a line or category line agreement, the system displays additional line information.

Note. Supplier-side (external) users cannot change the agreement status. Agreement information is view-only for external users, but they can update verification steps. If you have enabled supply-side access to the system, there is a separate page provided for supplier users so they can access and update only those verification steps (deliverables) that they have update authority to access.

The system validates when a verification step is tied to an external owner, and issues a warning when you change the agreement status to Compliant or Not Compliant and the verification status for the step is set to Not Started or In Process. If you change the verification step status and the verification step if owned by an external owner, the system also issues a warning.

See Reviewing and Collaborating on External Documents.

Verification Step	Displays the step number that defines the order in which the steps are listed. The system begins the numbering with 10, but you can change the sequence value to maintain the order when you insert new rows. The system uses the step value to help order and locate specific verification requirements.
Due Date	Displays the date on which the step should be completed. You set this date when the agreement is added to the contract and you can based it on the agreement's target date. You cannot change the due date here, but must return to the Contract Maintenance pages and access the specific header or line agreement.
Step Owner	Displays the name of the person assigned this task. The owner can be either an internal or external person. Note. To update the status or information for external users, the user must be listed in the on the Notification Assignments page and have update access to the verification step. This ensures external users are notified and enables multiple external user access to individual verification steps. If there is a Draft version of the contract, the system keeps the verification information synchronized. See Maintaining Vendor Information. See Maintaining Supply-Side Documents and Deliverables.
Activity Status	Displays the current status for the step. When you add the agreement to the contract, the status is automatically set to Not Started. The step owner or contract administrator can use this status to track the progress of the step. Values are: Cancelled: Select to indicate that this step is no longer a requirement to meet the terms of the agreement. The step's activity status is automatically set to Cancelled if the agreement is canceled. Completed: Select to indicate the task has been completed. Be sure to enter the verification results prior to setting the status to complete. If you do not enter attachments or comments, a date/time, or a yes/no indicator, the system displays a warning that the verification results have not yet been completed. Once set to complete, the associated fields are disabled and not accessible. You must set the status back to Not Started to update the appropriate fields. Failed: Select to indicate the task was not completed to the satisfaction of the contract administrator or in accordance with the agreed upon terms. In Process: Select this optional status to indicate that the task has started but has not yet been completed. Not Started: Select to indicate that no action has begun for this task. With each change of status, the Last User to Update and Last Update Timestamp fields are updated. The system also records the status change which triggers workflow notifications if the step is set up to notify interested parties with status changes. The notification occurs the next time the system runs the Workflow Notifications process.
Method	Displays the verification method used to indicate the task has been completed. Methods include: Attachment: Indicates that this step can be verified using an attachment. Upload any documents by clicking the Upload a File link. After a file has been attached to the verification step, the Attachments grid appears at the bottom of the page. You can add additional attachments by clicking the Upload another File link. If attachments are required and are not attached, the system displays a warning message if you set the activity status to Completed. Comments: Indicates that you can make notations regarding the verification step. When this method is selected, a text box is available for input. If comments are not entered, the system displays a warning message when the activity status is set to Completed. Date/Time: Indicates that a date and time stamp must be entered to verify that the step was completed. When you select this method, the Date Verified and Time Verified fields are available for input. If you do not enter a date and time, the system displays a warning message when the activity status is set to Completed. Notify: Indicates that an action is not required to verify that the step has been completed. However, you can optionally notify someone when the status has changed. System: Indicates that the Procurement History Update process provides verification information, such as percentages, for this step. This verification method is only valid for metric result types. If you use a metric result type, you must set up and use a system verification method. At least one system verification step that uses System as the verification method must exist for a contract agreement with a metric result type. Yes/No: Select to indicate that a Yes or No response must be entered to verify that the task has been competed. Use the Yes/No Verification field to enter a response. If a yes or no response is not entered, the system displays a warning message when the activity status is set to Completed.
Notification Comments	Enter text that will appear in the workflow notification worklist if workflow is set up for the agreement.
Upload a Fileand Upload Another File	Click to browse for the attachment that you want to upload for this verification. After an attachment is uploaded, the system displays the Upload Another File link.

Uploading Attachments for Agreement Steps

Access the Contract Verification Details page (click the Contract Step Verification link on the Update Agreement Statuses page).

Use the Attachments grid to add documents associated with the verification step. The grid appears after you upload at least one attachment. If an attachment already exists, the grid appears when you open the Contract Verification Details page for a line or header agreement.

You can use attachments as a means of capturing additional information about the agreement or task. Also, an attachment might be required as a verification method. You might, for example, require a copy of the vendor's license or certifications that you can attach using this page. You can attach documents even if the verification method is not Attachment.

You can upload and view a variety of documents, including Microsoft Word and Adobe Reader documents, as well as Microsoft Excel, PowerPoint, and Access files. Attachments are read only files. You can edit these files and load them again to make changes. They are not managed through the document authoring system

To upload attachments:

Click the Upload a File link on the Contract Verification Details page. If a file already exists as an attachment, click the Upload another File link. Another page appears, where you can browse for the file to upload.
Click the Browse button to locate the file from an external system.
Select the file, and then click the Upload button.

The attachment appears in the Attachment grid and includes a system-assigned sequence number. To view the uploaded attachment, click the View button.

File Name	Displays the name of the file as it was selected from the external location. You cannot change the file name here.
Attachment Description	Enter a description for the attachment.
View	Click to open the attachment.

Description

Access the Description tab.

Use the Document Description field to enter an expanded description of the document. You can enter up to 254 characters.

Updating Contract Procurement History

This section provides an overview of procurement updates and discusses how to run procurement updates.

Note. This section discusses running the procurement history update specifically for metric-related contract agreements.

Procurement Updates

Analyzing procurement data provides you with information about procurement trends and can assist you in managing vendor relationships. Supplier Contract Management enables you to use summaries of purchasing receipt transactions from PeopleSoft Purchasing to create metric definitions for assessment against contract agreements.

Within PeopleSoft Purchasing, you can update procurement history information by setting up a reporting entity. When you define a reporting entity, you define data selection criteria, such as specific purchasing or payables business units or all business units as well as a calendar ID, for the item procurement history.

In Supplier Contract Management, you use the Update Procurement Info page to collect the purchase order receipt history that is related specifically to the contracts and any system metric-related contract agreements you have defined. Within Supplier Contract Management, when you define a system-related agreement for the contract, the system automatically adds a reporting entity for you to collect the contract's purchase order receipt information. To access the reporting entity, select Purchasing, Analyze Procurement, Setup Profiles, Define Procurement Controls.

You run the Procurement History Update process for Supplier Contract Management by contract ID. The system uses the correct reporting entity related to that contract ID to retrieve the specific calendar and other information needed to collect the data by contract.

See Also

Defining Reporting Entities

Using Agreement Metrics

Page Used to Update Contract Procurement History

Page Name	Definition Name	Navigation	Usage
Update Procurement Info	CS_RNCNTL_PRCR_UPD	Supplier Contracts, Monitor and Update Agreements, Update Procurement Info	Run procurement updates.

Running Procurement Updates

Access the Update Procurement Info page (Supplier Contracts, Monitor and Update Agreements, Update Procurement Info).

Use this page to set up control information for the Procurement History Update process and to run the process. The system collects procurement history from transaction tables for the reporting entities related to each contract processed. This procurement history is, in turn, used to calculate the cumulative performance for agreements on the contract that are system-metric orientated. After running this process, you can view the cumulative performance values for the related contracts using the Monitor Agreement Compliance component.

Note. For this process, the system only gathers purchase orders for calculation that specify the contract ID within the purchase order. Furthermore, the system collects data based on receipts against those purchase orders in the time periods specified by the calendar ID related to the reporting entity for each contract ID.

SetID	Select the setID for the procurement contracts for which you want to update history.
Contract ID	Select the contract for which you want to generate procurement history. You can leave this field blank and instead enter a contract beginning date. If you enter a date and a contract ID, the system clears the date when you run or save the Procurement History Update process.
Contract Beginning Date	If you leave Contract ID field blank, you can enter a contract beginning date indicating that you want to run and update procurement history for all contracts that have a contract begin date within the Contract Entry component that is greater than or equal to the date that you enter here. This enables you to limit the gathering of metric information to just those contracts that are the most recent and pertinent for evaluation. Note. If you select a contract ID, and then enter a date in the Contract Beginning Date field, the system clears the Contract Beginning Date field when you save or run the Procurement History Update process. The system also displays a warning when you select to save or run the process. You can either proceed with the action and run the process using the contract ID or return to the Update Procurement Info page and remove the contract ID to base the process on the date rather than contract ID.
Relative	Select this option to run the update process on a range of periods that are relative to the current period. The Start - Current Period Minus and End - Current Period Minus fields are available for entry when you select this option. This option is useful if you choose to schedule history updates. After you enter relative period information and save it here, the process runs with these parameters each time that the PeopleSoft Process Scheduler submits the process.
Start - Current Period Minus	Enter the number of periods before the start of the current periods at which you want to begin procurement history accumulation.
End - Current Period Minus	Enter the number of periods before the start of the current period at which you want to end procurement history accumulation.
Specify	Select this option to define a specific period range for which you want to generate procurement history data. The Start Period, Start Year, End Period, and End Year fields become available for entry when you select this option.

See Also

Using Agreement Metrics

Monitoring Agreement Compliance

This section discusses how to:

Define selection criteria for contracts to view.
Monitor agreement compliance for contracts.
Review summary details for agreement statuses.

Pages Used to Monitor Agreement Compliance

Page Name	Definition Name	Navigation	Usage
Monitor Contract Agreements	CS_CNT_AG_MONITOR	Supplier Contracts, Monitor and Update Agreements, Monitor Agreement Compliance	Define selection criteria for contracts to view. The system displays the results of the search using the Status Summary grid.
Contract Agreement Status Details	CS_CNT_AG_DETAIL	Click a link in the returned results in the Status Summary grid.	Review details for agreement statuses.
Review Agreement Statuses	CS_CNT_AG_RESULTS	Click on a value in the Agreement Sequence and Code field on the Contract Agreement Status Details	Navigate to agreement information. See Reviewing Agreement Statuses.

Defining Selection Criteria for Contracts to View

Access the Monitor Contract Agreements page (Supplier Contracts, Monitor and Update Agreements, Monitor Agreement Compliance).

Use this page to view search results for agreement and verification step statuses. The system uses setID default values for the search.

The system summarizes search results by contract ID. The Status Summary grid displays the total number of agreements and verification steps in a specific status. Statuses display as column headings. You can have multiple agreements and steps for a single contract. By selecting the link under one of the status headings, you can navigate to and view which agreements or steps are in that status.

Use the Filter by Date group box to search for agreement based on dates. For example, you can use the Past Due as of Date field to search for agreements that might be coming due or are past due in the next few days or week. By entering a future date, the system checks all agreements and verification steps with a current status of Not Set or Not Started and a target date or due date prior to or equal to the date you select. This enables you to monitor tasks that might have fallen behind schedule. When you enter a past due as of date, the system automatically sets the Compliance Status field to Not Set. If you do not select a date, the system still indicates which agreements or steps have not been completed as of today's date for the contracts it includes in the search results.

You can also limit search results based on from and to target dates and from and to due/start notify dates.

After defining the selection criteria for the search, click the Search button. The system displays the Status Summary grid with the search results. The grid is described in the next section.

Monitoring Agreement Compliance for Contracts

Access the Monitor Contract Agreements page (Supplier Contracts, Monitor and Update Agreements, Monitor Agreement Compliance).

When you click a link for a status on this page, you access the Contract Agreement Status Details page.

Contract ID	Displays the contracts that meet the selection criteria. Each row of data displays agreement and verification step information about a single contract. Click the contract number link to access the Contract page where you can view and update header, item line, and category line agreement information.
Compliant	Displays the number of agreements for this contract that are in the Compliant status. Click the link to access the Contract Agreement Status Details page where you can view agreement details.
Not Compliant	Displays the number of agreements that are not compliant. Click the link to access those agreements.
Not Set	Displays the number of agreements associated with this contract that have not had a change in status since they were originally added. They are not considered compliant, but they are not yet considered not compliant.
Past Due	Depending on what you entered in the Past Due as of Date field in the search selection criteria, this number can represent different values. If you entered a date, the number represents the number of agreements that could, potentially, be an issue based on the agreement's current status of Not Set. However, you would need to be make a decision by the date specified as to whether the agreement is compliant. If you did not enter a date, this number represents the number of agreements that are not compliant as of today's date and could, potentially, be considered not compliant. You should review these agreements to check whether verification steps, if specified, have been completed on time or whether the terms of the agreement have or have not been met.
Complete, Failed, In Process, and Not Started	Displays the number of verification steps within a contract that are in the specified status. These steps can be associated with any of the agreements within the contract. Click the link to access the Contract Agreement Status Details page where you can view the agreements with their associated verification steps. There, the status of each individual step is displayed for each agreement.
Details	Click the link to display specific information about an agreement or verification step. This displays all agreements with their associated verification steps for the contract to which they are associated. Additionally, the system displays the target date, step owner, and current status.

Vendor

Select the Vendor tab.

Use this tab to review vendor information for contracts. The information includes the vendor ID and name. You can also access the contract to make changes to vendor information.

Reviewing Summary Details for Agreement Statuses

Access the Contract Agreement Status Details page (Supplier Contracts, Monitor and Update Agreements, Monitor Agreement Compliance, and click a link in the returned results in the Status Summary grid).

Use this page to review the details about contract agreements and verification steps, line released amounts, and results of the verifications. The amount and order of information that appears on the page depend on the selection criteria you entered to access the page.

Maintain Document	Click to access the Document Management page. This button is available when a document has been created for the contract.
Agreement Level	Displays whether the agreement is at a header level, a line level or category-line level. Line-level agreements also display the line number for the contract item. Click the link to view either the header- or the line-agreement information and navigate to verification step information. The system accesses the Review Agreement Statuses page, similar to how it accesses the page when you click the Agreement Sequence and Code link. The only difference is that for the agreement level, you can scroll through all the agreements for that level; whereas, for the agreement sequence and code, you only see that one agreement.
Agreement Sequence and Code	Displays the order in which the agreement is sequenced, followed by the predefined agreement code that is used as a basis for creating the agreement. If you click the link for this value, you can navigate to the Review Agreement Statuses page where you can review all the information about the agreement including its verification steps. See Reviewing Agreement Statuses.
Verification Steps	Displays the verification steps that are associated with a line or header agreement. The system lists the steps for each agreement code that is used in the agreement.
Description	Displays a description of the corresponding agreement or verification step.
Target Date	Displays the estimated completion date for the agreement or the due date for the verification step.
Assigned To	Displays the person who is responsible for verifying the corresponding agreement verification step.
Status	Displays the current state of the agreement or verifications step. Values for agreements are Compliant, Not Compliant, and Not Set. Values for steps are In Process, Failed, Completed, and Not Started.
Return to Monitor Contract Agreement Search	Click to return to the search utility where you can define criteria for another search.

Results

Select the Results tab.

Use this tab to review the actual results of completing a verification step or meeting the terms of the agreement.

Line Released Amount

Displays the amount of the contract that has been released and sourced to a purchase order. The system expresses this amount in the contract header currency.

Actual Result

Displays the actual result for the agreement when it is entered on the Update Agreement Statuses page. Actual results are the values that verification owners enter to further describe the processing of the agreement. The system records the actual result of the agreement activity and keeps it in this field for historical purposes. The system uses the agreement compliance status to process agreement conditions.

Cumulative Actual Performance

Displays the accumulated performance percentage and status for this agreement based on the history of periods included in the Procurement History Update process run page for this contract.

See Updating Agreement Statuses.

For Period

Displays the actual performance and status for the most current period.

Reviewing Contract Agreement Statuses

This section discusses how to:

Review agreement statuses.
Review agreement verification details.

Pages Used to Review Agreement Statuses

Page Name	Definition Name	Navigation	Usage
Review Agreement Statuses	CS_CNT_AG_SEARCH	Supplier Contracts, Monitor and Update Agreements, Review Agreement Statuses	Search for contracts agreements and verification steps you want to review. See Defining Selection Criteria for Contracts to View.
Review Agreement Statuses	CS_CNT_AG_RESULTS	Supplier Contracts, Monitor and Update Agreements, Review Agreement Statuses	Review agreement statuses.
Contract Verification Details	CS_CLN_AG_VFY_UPD	Click the Contract Step Verification link on the Review Agreement Statuses page.	Review agreement verification details.

Reviewing Agreement Statuses

Access the Review Agreement Statuses page (Supplier Contracts, Monitor and Update Agreements, Review Agreement Statuses).

Use this page to review information about agreements for a single contract. You cannot make changes to data using the page. You can navigate to review agreements and their verification step details.

You can also access this page using the Monitor Contract Compliance component.

Reviewing Agreement Verification Details

Access the Contract Verification Details page (click the Contract Step Verification link on the Review Agreement Statuses page).

Use this page to review details about verification steps for a contract agreement.

You can also access this page using the Monitor Contract Compliance component.