Biographical Details

SCC_BIO_DEMO_PERS

Campus Community, SEVIS, Personal Information, Add/Update a Person, Biographical Details

Enter or update basic biographical and demographic data for an individual.

Addresses

SCC_BIO_DEMO_ADDR

Campus Community, SEVIS, Personal Information, Add/Update a Person, Addresses

Update an individual's address information.

Note. This pages does not appear in the Add/Update a Person component when you add a new person. It appears only when you update an existing person.

Addresses

ADDRESSES_89

Campus Community, Personal Information, Biographical, Addresses/Phones, Addresses

Enter or update an individual's address information.

Electronic Addresses

E_ADDR_PERS

Campus Community, Personal Information, Biographical, Addresses/Phones, Electronic Addresses

Enter or update an individual's email address data.

Visa/Permit Data

SCC_VISA_PERMIT

Campus Community, SEVIS, Personal Information, Visa/Permit Data

Enter an individual's visa and permit information for SEVIS.

Visa/Permit Data Detail

VISA_PERMIT_DETAIL

Click the Visa/Permit link on the Biographical Details page.

Enter an individual's visa and permit information for SEVIS.

Citizenship/Passport Data

LS_CITIZEN_PASSPORT

Campus Community, SEVIS, Personal Information, Citizenship/Passport Data

Enter or update an individual's citizenship and passport data.

Citizenship Detail

SA_CITIZENSHIP_DTL

Click the Citizenship link on the Biographical Details page.

Enter or update an individual's citizenship and passport data.

SEVIS ID Maintenance

SEV_ID_MAINT

Campus Community, SEVIS, SEVIS Maintenance, SEVIS ID Maintenance

Enter or update an individual's SEVIS ID information.

Port of Entry Data

SEV_POE_DATA

Campus Community, SEVIS, Personal Information, Visa/Permit Data, Port of Entry Data

Track an individual's port of entry into the United States for F or M student visas.

Employment Authorizations

SEV_EMPL_AUTH

Campus Community, SEVIS, Employment Authorizations

Enter or update an individual's employment authorization information for F or M student visas.

SEVIS Employer Address

SEV_EMPL_ADDR

Click the Employer Address link on the Employee Authorization page.

Enter or update employer address information for F or M student visas.

Last Name

Enter the individual's last name.

Date of Birth

Enter the individual's date of birth.

Birth Information (link)

SEVIS requires that you enter the name of the individual's birth city (J Visa only) and country.

Click the Birth Information link next to the Date of Birth field to enter the individual's birth city and country.

Gender

Specify the individual's gender. Options are Male, Female, or Unknown.

Visa/Permit Data

SEVIS requires that you identify the type of visa issued to the individual.

Click the Visa/Permit Data link to enter the visa type.

Citizenship

SEVIS requires that you identify the individual's country of citizenship.

Click the Citizenship link to the enter the country of citizenship.

Type

Enter the type of visa issued to the individual.

For the PeopleSoft system to send the individual's information to SEVIS, the visa type that you enter must correspond to a visa type defined on the Visa Mapping page, which includes only F, M, or J visa types.

Number, Issue Date, and Expiration Date

Enter the visa number and appropriate dates.

This information is not required or reported.

Country

Enter the country of citizenship to use on the I-20 form or the DS-2019 form.

If you enter more than one non-U.S. country, you must indicate on the form which citizenship country to send to SEVIS.

Passport Number, Issue Date, Expiration Date, and Country

Enter the passport number and associated information.

This data is not required or reported.

SEVIS School Code, Effective Date, and SEVIS ID

Enter each school code for which the student has an I-20 form or is listed as a dependent on an I-20 form.

Enter the effective date of the SEVIS ID.

Enter the unique 11-digit identifier for the student or dependent for the SEVIS school code.

SEVIS Program Number, Effective Date, and SEVIS ID

Enter each program number for which the exchange visitor has a DS-2019 form or is listed as a dependent on a DS-2019 form.

Enter the effective date of the SEVIS ID.

Enter the unique 11-digit identifier for the exchange student or dependent for the SEVIS school code.

Employment Type

Select the employment type relevant to the authorization or endorsement for this student.

Options are:

Curricular Practical Training (CPT)

Optional Practical Training (OPT)

Off-Campus (to enter recommendation information for the student to obtain off-campus employment authorization)

M-1 students are authorized for OPT only. The system does not enable you to enter CPT or off-campus employment for an M-1 student.

F-1 students are eligible for all employment authorizations.

Sequence Number

Displays the number that the system uses to track multiple rows.

Completion Type

This field appears only for the Employment Type of Optional Practical Training for F-1 visas.

Values are:

Pre Completion

Post Completion

Note. For Pre Completion, the OPT end date must be on or before the program end date. For Post Completion, the OPT start date must be on or after the program end date.

Request Status

This field appears for the Employment Types of Optional Practical Training (OPT) and Off-Campus Employment.

For OPT, the Request Status field value is used in combination with other values on the Employment Authorizations page to trigger the OPT Employment – Extend and OPT Employment – Edit events. For example, if the 17 Month Extension check box is selected and the Request Status is Approved, the Extend event is triggered.

Values are:

Requested

Pending

Approved

Canceled

Denied

Unknown

Withdrawn

The default value is Requested.

Note. For rows existing prior to SEVIS 6.0, the Request Field value is set to Unknown in the system. You must change the value for all current OPT students to trigger the appropriate event.

Note. Automatic status change updates are not sent as part of the SEVIS Batch process. You must manually update this field when the status changes.

Warning! For OPT, SEVIS accepts changes to the Start Date, End Date, Employment Code, Completion Type or Academic Year Met fields only when the Request Status field is set to Requested or Pending.

Academic Year Met

This check box appears for the Employment Type of Optional Practical Training (OPT).

Select to indicate that the student has met the full academic year requirement for OPT.

Cancel Employment

Select this check box to trigger the CPT Employment - Cancel or the OPT Employment - Cancel event.

The start date must be later than the current system date for CPT Employment.

Cancellation of OPT Employment may be performed only prior to determination of the OPT by the Service Center.

Start Date

Enter the date when the employment is expected to begin.

End Date

Enter the date when the employment is expected to end.

Note. Review DHS regulations to ensure that you comply with the most recent duration rules for the employment type before entering the authorization start and end date.

The Curricular Practical Training (CPT) employment type requires that the end date be not later than the end date for the student on the I-20 form.

See the U.S. Immigration and Customs Enforcement website for regulations regarding employment duration: http://www.ice.gov/sevis/schools/existing_schools/index.htm

The authorization end date affects the Program – Complete event trigger.

See Trigger Complete Program After.

Employment Code

Select either Part-time or Full-time.

17 Month Extension

This check box appears only for the Employment Type of Optional Practical Training for F-1 visas.

When selected, the employer's name and address are required.

The 17 Month Extension field value is used in combination with the Request Status value to trigger the OPT Employment – Extend event. For example, if the 17 Month Extension check box is selected and the Request Status is Approved, the Extend event is triggered.

Note. The SEVIS Batch process accepts only requests where Request Status is Approved and Completion Type is Post Completion. See the U.S. Immigration and Customs Enforcement website for regulations regarding eligibility for 17 month extensions: http://www.ice.gov/sevis/schools/existing_schools/index.htm

Extension Start Date

This field appears only for the Employment Type of Optional Practical Training (OPT) when the 17 Month Extension check box is selected.

The system automatically enters an Extension Start Date of OPT end date plus one day. You cannot edit this date.

The SEVIS Batch process does not send the Extension Start Date value to SEVIS.

Extension End Date

This field appears only for the Employment Typeof Optional Practical Training (OPT) when the 17 Month Extension is selected.

The system automatically enters an extension end date of the OPT extension start date plus 17 months.

You can edit this date, and might want to do so when a Cap-Gap extension is approved.

The SEVIS Batch process does not send the Extension End Date value to SEVIS.

Course Relevance

Enter remarks identifying the relevance of the employment to the student's course of study.

Remarks are not required, but are submitted if provided.

Student Remarks

This field appears only for the Employment Type of Optional Practical Training (OPT).

Student remarks are optional, but are submitted to SEVIS when provided.

Remarks

Remarks here are optional, but are submitted to SEVIS when provided.

Employer Address

Click to access the SEVIS Employer Address page, where you can enter employer name and address information.

If the employer is defined in the External Organization table, you can enter it on the SEVIS Employer Address page to populate the fields there (Employer Name, Address 1, Address 2, City, State, and Postal Code).

You can also manually enter employer name and address information on the SEVIS Employer Address page without using an external organization ID.

Note. SEVIS requires employer information for CPT authorizations, but it is optional for OPT endorsements.

Note. The PeopleSoft system stores up to the ninth digit of the U.S. postal code in the SEVIS Master component to enable you to store bulk mail codes on the Addresses page as part of the postal code without affecting SEVIS processing. The alerts process compares up to the ninth digit of the postal code on the addresses record against the postal code stored in the SEVIS Master component. If the postal code for a U.S. address is too short (1-4 digits or 6-8 digits) when you run alerts process, an error appears on the Alerts page saying that the postal code is invalid. If the postal code is too long (greater than 9 digits), the processes ignores everything after the ninth digit.

Full Course Exceptions

SEV_FULCRS_EXCP

Campus Community, F/M Full Course Exceptions, Full Course Exceptions

Enter or update exceptions to the full course load for an individual with an F or M visa.

External Full Course Exception

SEV_FULCRS_EXCP2

Campus Community, SEVIS, F/M Full Course Exceptions, External Full Course Exception

Enter or update information for exceptions to the full course load for an individual with an F or M visa when using the External System Extract process.

Full Course Exception Load

RUNCTL_CCSEVFCE

Campus Community, SEVIS, F/M Full Course Exceptions, Full Course Exception Load

Process information for exceptions to the full course load by student group or job code for individuals with F or M visas.

Term

Select the term value for which you are granting the student an exception.

The only terms available are those in which the student has been term-activated and in which the student is eligible to enroll.

Exception Units

Enter the full-time exception units that the student is granted.

The External System Extract process evaluates this value to determine the full course status populated in the extract XML file.

You can enter 0.000 for the exception units.

Comments

Enter comments if appropriate.

Institution and Career

Select the institution and career for which the student is term-activated.

Term

Select the term value for which you are granting the student an exception.

The only terms that appear are those in which the student is term-activated and in which the student is eligible to enroll.

Exception Units

Enter the exception units considered full-time that the student is granted.

The External System Extract process evaluates this value to determine the full course status populated in the extract XML file.

You can enter 0.000 for the exception units.

Comments

Enter comments if appropriate.

SEVIS School Code

For the direct interface, select the school code from which to select the students.

For the External Extract process, select the school code that you want to use for each student granted the full course exception.

Processing Type

Select the appropriate option based on the process that your institution uses to report data to SEVIS. The options for processing type are Direct Interface and External Extract Process.

The Direct Interface option selects students with an F-1 or M-1 visa status who have an I-20 record for the selected school code and who are term-activated for the combination of institution, career, and term indicated, and who belong to either the student group or job code indicated.

The External Extract Process option selects students with an F-1 or M-1 status who are term-activated for the combination of institution, career, and term indicated and who belong to either the student group or job code indicated.

Report Only

Select to run the process to obtain a listing of the students selected without inserting the data into the student's record. This enables you to check the student population selected before the data is populated.

Clearing the Report Only field allows the data to populate on the Full Course Exceptions page for the students selected.

Student Group

Select the appropriate student group.

SetID

Select the setID for the job code.

Job Code

Select the appropriate job code.

Term

Enter the term to appear on the Full Course Exceptions page or External Full Course Exception page.

Exception Units

Enter the exception units to appear on the Full Course Exceptions page or the External Full Course Exception page.

Comment

Enter a comment to appear on the Full Course Exceptions page or External Full Course Exception page.

I-20 Form

I20_FORM

Campus Community, SEVIS, I-20 Forms, I-20 Form

Create or update I-20 information.

Program Selection

SEV_I20_SEL_SEC

Click the Select Program Data link on the I-20 Form page.

Select an institution, career, and academic program combination.

SEVIS Status

Displays the status of the student as reflected in the SEVIS Master component.

Status as of Effective Date

Enter the status as of the effective date. The default value is Active.

Only active I-20 form rows are included in the SEVIS Alerts - F/M process.

Cancellation Reason

If canceling the visa request, enter the cancellation reason.

Entering a Cancellation Reason will trigger the Status - Cancel event if the student has a SEVIS Status of Initial.

Available reasons include:

Arrived under different ID

Offer withdrawn

Record created in error

Registered under different ID

Student not attending

Visa for different SEVIS ID

Cap-Gap Status

Enter a value if requesting a Cap-Gap extension.

Values are:

Cancelled

Filed

Waitlisted

The value triggers the CapGapExtension event if the I-20 end date is less than or equal to the system current date.

Institution, Career, Acad Program (academic program), and Admit Term

The system displays the following:

The institution entered for the student.

The career entered for the institution.

The academic program entered for the career.

The admit term entered for the student in the specified program.

Select Program Data

Click to access the Program Selection page where you can determine if more than one combination of institution, career, academic program, and admit term exists for the student.

If more than one exists, select the check box on the Program Selection page for the line that contains the information that you want to print on the I-20 form.

The valid institutions for the school code and the valid careers for the institution are based on the setup of the SEVIS School Code table.

Family Name, First Name, and Middle Name

Displays the student's last, first, and middle names according to the respective name type entered on the SEVIS Setup page.

Note. You must make any name changes on the Biographical Data page.

See Entering Biographical Details.

Date of Birth

Displays the birth date that is entered on the Biographical Details page.

Country of Birth

Displays the country of birth that is entered on the Biographical Details page.

Admission Number

Displays the I-94 admission number that is entered on the Port of Entry Data page.

Citizenship Country

Select the citizenship country to report to SEVIS.

If the student has only one non-U.S. citizenship country, the system displays it by default.

This field is required.

SEVIS Commuter

Select if the student is a commuter student.

The commuter student indicator is valid only for students whose country of citizenship is Canada or Mexico.

Commuter students are not required to provide U.S. address data.

Addresses

Select to view the foreign and U.S. addresses based on the address types entered on the SEVIS Setup page.

Level of Education

Enter the individual's level of education. The options are based on the visa type entered for the student on the Visa/Permit Data page.

If a visa type is not entered for the student on the Visa/Permit Data page, no options are available here.

This value may appear by default from the I-20 template.

Note. A student must have a visa type on the Visa/Permit Data page for the system to send the student's information to SEVIS.

Values for F-1 visa classification are Primary,Secondary, Associate, Bachelor's, Master's, Doctorate, High School, Language Training, and Other.

Values for M-1 visa classifications are High School, Flight Training, and Other Vocation School.

Comment

Click to enter remarks related to the student's level of education.

Comments are required when the Level of Education field value is set to Other. Otherwise comments are optional.

All comments are sent to SEVIS when provided.

Primary Major, Secondary Major, and CIP Code

Primary major and secondary major information comes from the academic plan in the PeopleSoft Student Records Student Program/Plan component. The primary major is from the academic plan with the minimum sequence number and the secondary major is from the academic plan with the second most minimum sequence number, both are where the plan type is one of the selected major plan types on the SEVIS Setup page.

See Managing Student Programs, Plans, and Subplans.

If no data exists for the academic plan, the information comes from the academic plan on the application in the PeopleSoft Student Admissions Maintain Applications component.

See Adding and Updating Applications.

The CIP code is the code related to the academic plan as assigned on the Taxonomy page in the Academic Plan Table component (Set Up SACR, Foundation Tables, Academic Structure).

The CIP code is reported to SEVIS.

See Defining Programs, Plans, and Subplans.

Minor and CIP Code

The minor is determined on the SEVIS Setup page.

The system compares information from either the Student Records academic plan or academic subplan where the plan types are equal to those on the SEVIS Setup page.

The minor selected is the minimum sequence number with the indicated plan type related to the primary major.

If no data exists for the Student Records academic plan or subplan, the information comes from the PeopleSoft Admissions academic plan or subplan on the application in the Maintain Application component.

The CIP code is the code related to the academic plan or academic subplan as assigned on the Taxonomy page in the Academic Plan component or the Academic Sub-Plan Taxonomy page in Academic SubPlan Table component (Set Up SACR, Foundation Tables, Academic Structure).

The CIP Code is reported to SEVIS.

Length of Study

Enter the number of months normally required for completing the program that the student undertakes.

This value may also display by default from the I-20 template.

From Date

By default, the system displays the start date of the student's Admit Term from the Student Records Student Program/Plan page or the Admissions Application Program Data page as the date when the student's program begins.

You can modify this.

If sending the Create Student event to SEVIS and the student creation reason is Initial or Initial - Change of Status, the from date must be later than or equal to the current system date.

If the Student Creation Reason is Continue the from date must be prior to the current system date.

To Date

Displays the date when the student's program is to be completed.

By default, the system adds the value from the Length of Study field to the from date and displays it here.

You can modify this.

English Proficiency required

Select this check box if the school requires English proficiency for this student.

If selected, you must indicate whether or not the student is proficient by selecting the appropriate values. Options are Student is proficient or Student is not proficient yet.

If this check box is not selected, you must provide an explanation in the text box of why English proficiency is not required at the school.

Months in an academic term

Enter the number of months that the student is to attend courses during an academic term.

This value may also appear by default from the I-20 template.

Tuition and fees

Enter the total amount of tuition expenses that the student must pay.

This value may also appear by default from the I-20 template.

Other expenses

Enter other expenses that the student must pay.

If you enter a value, you must click Description and provide an explanation of the other expense.

This value may also appear by default from the I-20 template.

Description

Click to access the page where you must provide an explanation of the other expenses.

Living Expenses

Enter the total amount of living expenses that the student must pay.

This value may also appear by default from the I-20 template.

Dependent Expenses

Enter the total amount of dependent expenses that the student must pay.

Enter a value here only if the student is accompanied by dependents.

This value may also appear by default from the I-20 template.

Student's personal funds

Enter the total amount of personal funds available to the student for use in paying for expenses.

Funds from this school

Enter the total amount of funds being provided by the school.

If you enter a value here, you must also click Fund Type and enter an explanation of the funds provided by the school.

Fund Type

Click to access the page where you enter an explanation of the type of funds provided by the school.

Funds from another source

Enter the total amount of funds provided from another source.

If you enter a value here, you must also click Description and enter an explanation describing the source of the other funding.

Description

Click to access the page where you enter a description of the source of the other funding.

On-campus employment

Enter the total amount of funds available to the student through on-campus employment.

Funding Verified

Select this check box when the student's funding is verified and the student information is ready to send to SEVIS.

You must select this check box for the student information to be processed for sending to SEVIS. Failure to select it results in the student's information not being selected for submission to SEVIS.

The check box becomes unavailable and an error message appears, if:

• The total means of support provided by the student is not equal to or greater than the total expenses.

• No visa type is entered for the student.

• A dependent is entered, but no dependent expenses are entered.

• Dependent expenses are entered, but no dependent is entered.

Funding Remarks

Enter optional, general remarks associated with the funding information.

School Official

Enter the designated school official (DSO) responsible for the student's record.

This prompt list includes only the DSOs assigned to the school code on the SEVIS School Code table.

This value may also appear by default from the I-20 template.

Title

The system displays the title for the DSO from the SEVIS School Code table.

Date Issued

Enter the date when the I-20 form was issued or entered.

The default date is the system date. You can modify it.

The date is for reference only. It is not sent to SEVIS. The DHS provides the issue date on the I-20 PDF returned from SEVIS.

City and State

Displays the city and state for the DSO from the School Information section of the SEVIS School Code table.

ID

Enter the ID of each person accompanying the student as a dependent. (Dependents and their IDs must appear on the Biographical Details page.)

Consult the U.S. Immigrations and Customs Enforcement web site for required data for each dependent.

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API) http://www.ice.gov/sevis/schools/batch.htm

Relationship Status

Enter the status of the dependent: Active, Cancelled, or Terminated.

If the status is Active, the dependent is reported with the student during the Create Student event or the Dependent - Add event if a Create Student event was previously sent. The Dependent - Reactivate event also uses this value.

If the status is changed to Terminated, and the student has a SEVIS Status of Active, the Dependent - Terminate event is triggered.

If the status is changed to Cancelled,and the student has a SEVIS Status of Initial,the Dependent - Cancel event is triggered.

This is a required field with a default value of Active.

Relationship

Enter the dependent's relationship to the student. Values include Child and Spouse.

Regulations permit only one spouse to accompany the student during study in the U.S. If you enter more than one dependent as a spouse, you receive an error.

This is a required field.

Reason

This field appears only when the Relationship Status field is set to Terminated or Cancelled.

If Relationship Status is Terminated, you must provide the reason for that action. The termination reasons listed are the values provided by the DHS and sent as part of the Dependent - Terminate event.

If the Relationship Status is Cancelled, you must provide the reason for that action. The cancellation reasons listed are the values provided by the DHS and sent as part of the Dependent - Cancel event.

Other Reason

This link appears only when the Relationship Status field is set to Terminated and the Termination Reason is Other.

Select the link to enter a further explanation of the termination reason.

This field is required if Termination Reason is Other.

Dependent Remarks

Enter any additional remarks regarding the dependent.

Remarks are optional, but if provided are reported to SEVIS with the following events: Create Student, Dependent - Add, Dependent - Edit, Dependent - Cancel and Dependent - Terminate.

Create Remarks

Enter any additional remarks regarding the student.

Remarks are optional, but if provided are reported to SEVIS with the Create Student event.

DS-2019 Form

DS2019_FORM

Campus Community, SEVIS, DS-2019 Forms, DS-2019 Form

Create or update DS-2019 information for exchange visitor J visas.

Program Selection

SEV_DS_SEL_SEC

Click the Select Program Data link on the DS-2019 Form page.

Select the program to submit for a student category exchange visitor.

Dependent Details

DS2019_DEP_SEC

Click the Details link in that appears in the Dependent Information section of the DS-2019 Form page when the Relationship Status is either Terminated or Ended Status.

Enter the reason for changing a dependent's Relationship Status to Terminated or Ended Status.

SEVIS Status

Displays the status of the exchange visitor as reflected in the SEVIS Master.

Status

Enter the status as of the effective date. The default value is Active.

Only active DS-2019 form rows are included in the SEVIS Alerts - J process.

Visitor's Category

Select the appropriate category for the exchange visitor.

Values are:

Alien Physician

Aupair

Camp Counselor

Government Visitor

Intern

International Visitor

Professor

Research Scholar

Short-term Scholar

Specialist

Student Associate

Student Bachelors

Student Doctorate

Student Intern

Student Masters

Student Non-Degree

Student Secondary

Summer Work/Travel

Teacher

Trainee

Trainee (Non-speciality)

Trainee (Specialty)

This field is required. The system uses this value to enforce minimum and maximum duration of stay rules when you save the page.

Academic Institution, Academic Career, Academic Program, and Admit Term

If you select any of the student categories other than Student Intern in the Visitors Category field, the system displays the following:

• The institution entered for the student,

• The career entered for the institution,

• The academic program entered for the career, and

• The admit term entered for the student exchange visitor in the specified program.

Select Program Data

Click to access the Program Selection page, where you can determine if more than one combination of institution, career, academic program, and admit term exists for the student exchange visitor.

If more than one exists, select the check box on the Program Selection page for the line that contains the appropriate information to print on the DS-2019 form.

The valid institutions for the program number and the valid careers for the institution are based on the setup of the SEVIS Program Sponsor table.

Family Name, First Name, and Middle Name

Displays the exchange visitor's last, first, and middle names according to the name type entered on the SEVIS Setup page.

Note. You must make any name changes on the Biographical Details page

Gender, Date of Birth, City of Birth, and Birth Country

Displays data entered on the Biographical Details page.

Birth Country Reason

This field appears only if the birth country is USA or a U.S. territory.

SEVIS requires that you enter the applicable reason, either Born to Foreign Diplomat or Expatriated.

Country

Select the citizenship country to report to SEVIS.

If the exchange visitor has only one non-U.S. citizenship country, the system displays it by default.

This field is required.

Permanent Country

Select the country of permanent residence to report to SEVIS.

This field is required.

Position Code

Select the position to report to SEVIS that describes the exchange visitor in his or her home country.

This field is required.

Address 1, Address 2, City, and State

Displays the exchange visitor's address based on the address type entered on the SEVIS Setup page for the U.S. address.

If this address is blank, the system reports the Program Sponsor Address in the Create EV event as the U.S. address for the exchange visitor.

Creation Reason

You can select only one reason, either New or Continuing.

If you select New, the Start Date and End Date fields appear. You must enter the exchange program start and end dates.

If you select Continuing, the Initial Start Date, Form Number, Start Date, and End Date fields appear. You must enter the exchange program's original start date and the number of the assigned IAP-66 or DS-2019 form in addition to the exchange program start and end dates.

Note. The creation reason is no longer reported to SEVIS in batch, therefore it is assumed that all exchange visitors have a creation reason of New. Use Continuing only for recording historical data. A warning appears when you save the DS-2019 Form with a creation reason of Continuing.

Start Date and End Date

Enter the date that the exchange visitor's program begins and the date that the program is to be completed.

A visitor cannot enter the U.S. more than 30 days prior to program start date. Exchange Program start date must be equal to or later than the current date. The system delivers an error if the start date is not equal to or later than the current system date.

Also, the program duration cannot exceed the maximum duration of stay and cannot be less than the minimum duration of stay.

These are required fields.

Initial Start Date and Form Number

For a creation reason of Continuing, you must enter the original date when the exchange visitor's program began and the number of the IAP-66 or DS-2019 form assigned to the exchange visitor.

The initial start date must predate the current date. The system delivers an error if the start date is not prior to the current date.

The format for the form number is X-1-12345-1234567. The system delivers an error if the format is not correct.

Both the Initial Start Date and Form Number fields are required for a creation reason of Continuing.

Subj/Field Code (subject/field code)

Enter the CIP code that represents the exchange visitor's subject or field of study.

The field is available or unavailable based the Visitor's Category selected. For student categories (Student Associate, Student Doctorate, Student Intern, and so on), the subject and field of study information comes from the student program/plan academic plan with the minimum sequence number where the plan type is equal to the plan types defined for primary major on the SEVIS Setup page. If no data exists on the student program/plan academic plan, the information comes from the academic plan in the Maintain Applications component.

For nonstudent categories (Alien Physician, Aupair, Camp Counselor, Intern, and so on), you must enter the subject or field of study.

The CIP code is the code related to the academic plan as assigned on the Taxonomy page in the Academic Plan Table component (Set Up SACR, Foundation Tables, Academic Structure).

This field is required. The CIP code is reported to SEVIS.

See Designing Your Academic Structure.

If the exchange visitor code is a program category other than Student, the field is available and you must select the appropriate subject/field code.

Subj/Field Remarks

Enter remarks to further describe the subject and field of study.

Remarks are required.

Degree Level and Field of Study

These fields appear only when Visitor's Category is set to Student Intern.

Degree Level and Field of Study are required fields for a Visitor's Category of Student Intern.

Current Program Sponsor Funds

Enter the U.S. dollar amount of financial support provided by the program sponsor.

Received US Government Funds

Select to report to SEVIS that the exchange visitor has received funding from the U.S. Government.

US Government Agency Code and Amount; US Government Agency Code 2 and Amount

Enter the U.S. Government organization that is providing funds to the exchange visitor, and the U.S. dollar amount of the funding they provide.

For each agency that you enter, you must also enter the amount of funding.

If you enter a value of OTHER in either the US Government Agency Code or US Government Agency Code 2 field, you must enter the name of the agency in the Name field. SEVIS requires that you enter the name of the US government agency providing funds.

Intl Organization Code (international organization code) and Amount; Intl Organization Code 2 (international organization code 2) and Amount

Enter the international organization that is providing funds to the exchange visitor, and the U.S. dollar amount of the funding they provide.

For each organization that you enter, you must also enter the amount of funding.

If you enter a value of OTHER in either the Intl Organization Code or Intl Organization Code 2 field, you must enter the name of the organization in the Name field. SEVIS requires that you enter the name of the international organization providing funds.

Other Organizations Support and Name

Enter the total U.S. dollar amount of funding provided by any other organization, and enter the name of the organization.

Exchange Visitor's Government

Enter the U.S. dollar amount of funding provided by the government of the exchange visitor's country.

Binational Commission

Enter the U.S. dollar amount of funding provided by the binational commission of the exchange visitor's country.

Personal Funds

Enter the total amount of personal funds available to the exchange visitor for expenses.

Total Financial Support

The system calculates the total of funds entered on this page and displays the total here.

Funding Verified and Remarks

Select this when the exchange visitor's funding is verified and the exchange visitor information is ready to send to SEVIS. Enter optional, general remarks associated with the funding information.

You must select the Funding Verified check box for the exchange visitor information to be processed for sending to SEVIS. Failure to select it results in the exchange visitor's information not being selected for submission to SEVIS.

The check box becomes unavailable and an error message appears if:

• No visa type is entered for the exchange visitor.

• The visa type is not mapped to 03 on the Visa Mapping page.

• No amount of financial support is entered.

Responsible Officer

Enter the RO/ARO responsible for the exchange visitor's record. This prompt displays only the RO/AROs assigned to the Program Sponsor on the SEVIS Program Sponsor table.

This field is required.

Address Line 1, Address Line 2, City, State, and Postal

Displays the address data entered in the Program Sponsor Information section of the SEVIS Program Sponsor table for the selected responsible officer.

Date Prepared

Enter the date when the DS-2019 form was issued or entered.

The default date is the current system date. You can modify it.

This date is informational only and is not sent to SEVIS. The DHS provides the date prepared on the DS-2019 PDF returned from SEVIS.

Date Signed

Enter the date that the DS-2019 form was signed.

This date is informational only. It is not sent to SEVIS.

ID

Enter the ID of each person accompanying the exchange visitor as a dependent. (Dependents and their IDs must appear on the Biographical Details page in the Add/Update a Person component.)

See Reference Manual for the Student and Exchange Visitor Information System Batch Interface, Application Program Interface (API) http://www.ice.gov/sevis/schools/batch.htm

Relationship Status

Enter the status of the dependent: Active, Deleted, Ended Status, or Terminated.

If the status is Active, the dependent is reported along with the exchange visitor on the Create EV event or the Dependent - Add event if a Create EV event was previously sent.

If the status is changed to Terminated, the Dependent - Terminate event is triggered.

If the status is changed to Ended Status, the Dependent – End Status event is triggered.

If the status is changed to Deleted, the Dependent – Delete event is triggered.

The Dependent – End Status and Dependent – Terminate events trigger only if the exchange visitor's SEVIS status is Active.

The Dependent - Delete event triggers only if the exchange visitor's SEVIS status is Initial.

This is a required field with a default value of Active.

Relationship

Enter the dependent's relationship to the exchange visitor. Values are Child or Spouse.

Regulations permit only one spouse to accompany the exchange visitor during study in the U.S. If you enter more than one dependent as a spouse, you receive an error.

This is a required field.

Permanent Country

Select the country to report to SEVIS as dependent's country of permanent residence.

This is a required field.

Details

Appears only if the Relationship Status field is set to Ended Status or Terminated.

Click to access the Dependent Details page where you must enter the reason for the status – either an end of status reason or termination reason respectively.

Remarks

Enter any additional remarks regarding the dependent.

Remarks are optional, but if provided are reported to SEVIS with the Create EV, Dependent - Add, Dependent - Edit, Dependent - Cancel, and Dependent - Terminate events.

Country Reason

This field appears only if the birth country is USA or a US Territory. You must enter the applicable reason, either Born to Foreign Diplomat or Expatriated.

Site of Activity

Enter the site of activity to report to SEVIS.

The default value is the site that is set up on the SEVIS Program Sponsor table. You can add multiple sites of activity when creating an exchange visitor.

Primary

Select to indicate the site is the primary site to print on the DS-2019 Form.

Status

Enter the status of the site of activity. The default value is Active.

If you change the status to Active, the system reports a Site of Activity - Add event to SEVIS if a Create EV has already been sent.

If you change the status to Inactive, the system reports a Site of Activity - Delete event to SEVIS.

Address 1, Address 2, City, State, and Postal

Enter address data for the site from the Site of Activity table.

The system displays this information from the Site of Activity Table, but is editable. Changing this data after it is sent to SEVIS triggers a Site of Activity – Edit event.

Remarks

Enter remarks to further describe the site of activity.

The system sends these remarks to SEVIS with the Site of Activity - Add, Site of Activity - Edit, and Site of Activity - Delete events.

Termination Reason or End Status Reason

If you change a dependent's Relationship Status to Terminated, the Termination Reason field appears where you must enter a reason for terminating the dependent. Valid values are: Conviction of a Crime, Unauthorized Employment, and Other. The available reasons listed are the values provided by the DHS and sent as part of the Dependent - Terminate event.

If you change a dependent's Relationship Status to Ended Status the End Status Reason field appears where you must enter a reason for ending the dependent's status. Valid values are: Death, Divorce, Other, or Over 21.

For either Terminated or Ended Status, if you select a reason of Other you must also complete the Other Reason field.

You can submit only one reason to SEVIS. The system displays an error if you attempt to enter both an termination and an end status reason.

Effective Date

Appears only if you enter a termination reason. Enter the termination date for the dependent.

The field is required for a termination reason.

Other Reason

Appears if you enter an end status reason or termination reason of Other. Provide an explanation for the reason entered.

This field is required for an end status reason or termination reason of Other.

Remarks

Enter any additional remarks about the end of status or termination.

Remarks are optional, but if provided are reported to SEVIS with the Dependent - Terminate or Dependent - End Status events.

Dependent Search

SEV_DEP_SRCH

Campus Community, SEVIS, Search Tools, Dependent Search

Find the primary document holder for a dependent.

Process SEVIS Alerts - F/M,

Process SEVIS Alerts - J

RUNCTL_CCSEVCMP

• Campus Community, SEVIS, F/M Alerts, Process SEVIS Alerts - F/M

• Campus Community, SEVIS, J Alerts, Process SEVIS Alerts - J

Determine the events sent to the SEVIS Alerts table and extract the data to be sent to SEVIS for the respective visa type (F/M or J).

SEVIS School Code

Enter the SEVIS school code for the process that you want to run.

Validate SEVIS CIP Code

Select Yes for the alerts process to compare CIP codes against the corresponding CIP Code Table page (Set Up SACR, Foundation Tables, Reporting Codes, CIP Code Table). When the Valid SEVIS CIP Code field on the CIP Code Table page is set to Yes, the process compares the code in the event against the valid code on the table. If the codes do not match, or if no valid code is available for comparing (the Valid SEVIS CIP Code on the CIP Code Table page is set to No), the process generates an error message that appears in the alerts.

The validation process checks for valid CIP codes for these F/M events:

• Create Student, Education Level – Add.

• Education Level – Cancel.

• Program – Edit.

Select No to disable the automatic CIP code validation process. When the validation process is disabled, no validation notices appear in the alerts.

See Modifying CIP and HEGIS Codes.

Refresh

Click to refresh the page with data retrieved for the specified school code.

F students

Enter the number of days after either the I-20 end date or the OPT end date has passed for a complete program event to appear on the Alerts page for an F-1 student.

The number can be between 0 and 60.

M students

Enter the number of days after either the I-20 end date or the OPT end date has passed for a complete program event to appear on the Alerts page for an M-1 student.

The number can be between 0 and 30.

Institution and Career

The system displays values for these when you click Refresh. You cannot edit values for these on this page. You must make valid changes for the SEVIS school code on the SEVIS School Code Table page.

The Institution field appears only if more than one institution is mapped to the SEVIS school code.

Current Term

Enter the current term for each institution and career listed.

The current term appears by default if the system date is between the term begin and end dates and only one term is defined for the institution and career within those dates.

The current term value is used to determine the current session end date that is reported to SEVIS, and it is also used for the Registration and Auth Drop Below FC events.

Next Term

Enter the term that follows the current term for each institution and career listed.

The prompt displays all terms for which the start date is greater than the system date.

This term is used to determine the next session start date that is reported to SEVIS.

As of Date

Enter the date for each institution and career listed.

The Registration and Auth Drop Below FC events are triggered based on this date.

DHS regulations require that you report the Registration event within 30 days of the current term start date. You receive an error if the date that you enter does not meet the criteria. You can set this date prior to the start date of the current term entered if you want to report the Registration event prior to the current term begin date.

You should update this field each time the Current Term and Next Term fields are refreshed.

Create Student

Student has an immigration status on the Port of Entry Data page that equals the SEVIS visa type 01 (F-1) or 02 (M-1).

OR

If the Immigration Status field is blank on the Port of Entry Data page, the student has a visa type on the Visa/Permit Data page that equals SEVIS visa type 01 (F-1) or 02 (M-1) where the country is USA.

AND

The most recent effective-dated I-20 form has a status equal to Active.

AND

The most recent effective-dated I-20 form has the Funding Verified field set toY.

AND

No rows exist in the SEVIS Master component for the user ID and school code on the I-20 form.

Note. For F-1 students, if the Secondary Major CIP and Minor CIP fields are not populated from the academic record of the student during the alerts process, then the process enters a CIP code of 00.0000 for those fields.

Selection Criteria for All Events Listed Below

Student has an immigration status on the Port of Entry Data page that equals the SEVIS visa type 01 (F-1) or 02 (M-1).

OR

If the Immigration Status field is blank on the Port of Entry Data page, the student has a visa type on the Visa/Permit Data page that equals SEVIS visa type 01 (F-1) or 02 (M-1).

AND

The most recent effective-dated I-20 form has an Effective Status of Active.

AND

The most recent effective-dated I-20 form has Funding Verified set to Y.

AND

The SEVIS Status field in the SEVIS Master component is Initial or Active.

Auth Drop Below FC – Add

The student has a SEVIS Status of Active.

The As of Date field on the Process SEVIS Alerts − F/M page is earlier than or equal to the date when the process is run.

AND

The Registration event has been previously sent for the current term on the run control page.

AND

The Auth Reason field is either blank on the Registration page of the SEVIS Master component or the end date of the specified Auth Reason has passed.

AND

The total number of currently enrolled units for all institutions, careers, and current terms on the Process SEVIS Alerts - F/M page is less than the minimum full time level/load rules units for the academic program on the most recent effective-dated I-20 form.

If Instruction Mode values are entered on the SEVIS Setup table, compare to Instruction Mode on Class table. If equal, use only the one class where STDNT_ENRL.UNT_TAKEN is greatest toward calculating full time. If no Instruction Mode values are entered on the SEVIS Setup table, apply all classes toward calculating full time.

AND

No Full Course Exception value exists for the run control term or the units do not meet those required for the exception.

Note. You can also manually enter this event on the Select Alerts to Report – F/M component.

Auth Drop Below FC – Cancel

This event is manually entered on Alerts – F/M. No logic exists to trigger the event.

To manually enter the event, the following conditions must be met:

SEVIS Status is Active.

AND

No inactive effective status rows exist on the SEVIS Master component, Registration page.

AND

A Drop Below Full Course Auth Reason value exists,

AND

The Drop Below Full Course Start Date value on the SEVIS Master component is later than the current system date.

Auth Drop Below FC – Edit

This event is manually entered on Alerts – F/M page. No logic exists to trigger the event.

To manually enter the event, the following conditions must be met:

The student has a SEVIS Status of Active,

AND

No inactive effective status rows exist on the SEVIS Master component, Registration page.

AND

A Drop Below Full Course Auth Reason value exists.

If the date when the event is added is earlier than the Drop Below Full Course Start Date, then New Start Date, New End Date, Reason, and Remarks fields may be edited.

The New Start Date cannot be less than the student's Program Start Date on the SEVIS Master component and must be later than or equal to the date on which the SEVIS Batch request is processed.

The New End Date cannot be earlier than the current date, and it cannot be later than the student's Program End Date on the SEVIS Master component.

CPT Employment – Add

The student has a SEVIS Status of Active.

Employment type is Curricular Practical Training on the Employment Authorizations page and no employment type exists in the SEVIS Master component.

Each new Curricular Practical Training sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component results in the event being triggered.

CPT Employment – Cancel

The student has a SEVIS Status of Active.

Employment type on the Employment Authorizations page is Curricular Practical Training (02) and Cancel Employment is Y. .

AND

The Cancel Employment value is N on the SEVIS Master component.

AND

Employment Start Date on the SEVIS Master component is later than the current system date.

Dependent – Add

The student has a SEVIS Status of Initial or Active.

A dependent ID exists on the most recent effective-dated I-20 form where the Relationship Status value is Active.

AND

The dependent ID does not exist in the SEVIS Master component.

Dependent – Cancel

The student has a SEVIS Status of Initial.

The Dependent Relationship Status value on the most recent effective-dated I-20 form is Cancelled.

AND

No Termination Reason or Cancel Reason appears on the SEVIS Master Dependents page for the dependent.

Dependent – Edit

The student has a SEVIS Status of Initial or Active.

A difference exists between the data in the SEVIS Master component and the following dependent data:

• Last Name

• First Name

• Middle Name

• Name Suffix

• Birthdate

• Sex

• Birth Country

• Citizenship Country

• Preferred Email Address

• Relationship on I-20 Dependents page

Dependent – Reactivate

The student has a SEVIS Status of Active.

The Relationship Status value in the SEVIS Master component is Terminated.

AND

The Relationship Status value on the most recent effective-dated I-20 form is Active.

Dependent – Reprint

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

To enter this event manually, the following conditions must be met:

The student has a SEVIS Status of Initial or Active.

No inactive status rows exist on the Dependents page in the SEVIS Master component.

The Additional Data prompt displays initial or active status dependents from which to select. You must select the dependent ID to send the event to SEVIS.

Dependent – Terminate

The student has a SEVIS Status of Initial or Active.

The Relationship Status value in the SEVIS Master component is Active.

AND

The Relationship Status value on the most recent effective-dated I-20 form is Terminated.

Disciplinary Action

This event must be manually entered on the Alerts - F/M page. No logic exists to trigger the event.

To enter the event manually, the following conditions must be met:

The student has a SEVIS Status of Active.

No inactive rows exist on the Bio/Demo page of the SEVIS Master component.

Education Level – Cancel

The student has a SEVIS Status of Active.

AND

Two effective status active rows exist on the SEVIS Master component, Program tab.

AND

The Level of Education value on the most recent effective-dated I-20 form does not match the Level of Education value on the Initial Status SEVIS Master Program row.

OR

The From Date value on the most recent effective-dated I-20 form is different from the From Datevalue on the Initial Status SEVIS Master Program row.

Education Level – Change

The student has a SEVIS Status of Active.

AND

The most recent effective-dated I-20 Level of Education value is different from the Level of Education value on the SEVIS Master component.

OR

The From Date on the most recent effective-dated I-20 form is different from the From Date value on the SEVIS Master component, and the From Date value on the current I-20 form is later than the current system date.

Note. For F-1 students, if the Secondary Major CIP and Minor CIP fields are not populated from the academic record of the student during the alerts process, then the process enters a CIP code of 00.0000 for those fields.

Financial Info

The student has a SEVIS Status of Initial or Active.

A difference exists between the data in the SEVIS Master component and the following data on the most recent effective-dated row on the I-20 form:

• Months in an Academic Term

• Tuition and Fees

• Living Expenses

• Dependent Expenses

• Other Expenses

• Student's Personal Funds

• Funds from this School

• Funds from Another Source

• On Campus Employment

Off Campus Employment – Add

The student has a SEVIS Status of Active.

Employment type is Off-Campus on the Employment Authorizations page and no employment type exists in the SEVIS Master component.

Each new Off-Campus sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component, triggers the event.

Off Campus Employment – Cancel

The student has a SEVIS Status of Active.

Employment type is Off-Campus (03) and Cancel Employment is Y on the Employment Authorizations page.

OR

The Rescind Recommendation value is Y on the Employment Authorizations page for Off-Campus employment.

AND

Employment type is Off-Campus where Recommend Employment is Y and Rescind Recommendation is not Y in the SEVIS Master component.

Off Campus Employment – Edit

The student has a SEVIS Status of Active.

AND

Any of the following field values on the Employment Authorizations page where the employment type is Off-Campus, is different from the same values on the SEVIS Master component:

• Start Date (greater than or equal to the day that the process runs)

• End Date

• Reason

OPT Employment – Add

The student has a SEVIS Status of Active.

Employment type is Optional Practical Training on the Employment Authorizations page and no employment type exists in the SEVIS Master component.

Each new Optional Practical Training sequence number added to the Employment Authorizations page that does not exist in the SEVIS Master component triggers the event.

OPT Employment – Cancel

The student has a SEVIS Status of Active.

AND

Employment type is Optional Practical Training (01), and Cancel Employment is Y on the Employment Authorizations page.

AND

Cancel Employment is N on the SEVIS Master component, and the employment start date on the SEVIS Master is greater than the current system date.

OPT Employment – Edit

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).

AND

Cancel Employment is N on the SEVIS Master component.

AND

The End Date or Extension End Dateon the Employment Authorizations page is greater than or equal to the system current date.

AND

If the Request Status on the Employment Authorizations page is eitherRequested or Pending, and any of the following field values on the Employment Authorizations page are different from the same values on the SEVIS Master component:

• Start Date

• End Date

• Employment Code

• Academic Year Met

• Employer Name

• Employer Address 1

• Employer Address 2

• Employer City

• Employer State

• Employer Postal

• Completion Type

OR

If the Request Status on the Employment Authorizations page is Approved and any of the following field values on the Employment Authorizations page are different from the same values on the SEVIS Master component:

• Employer Name

• Employer Address 1

• Employer Address 2

• Employer City

• Employer State

• Employer Postal

OPT Employment – Extend

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).

AND

Cancel Employment is N on the SEVIS Master component.

AND

Request Status on the Employment Authorizations page is Approved.

AND

Completion Type on the Employment Authorizations page is Post Completion.

AND

17 Month Extension is N on the SEVIS Master component.

AND

17 Month Extension is Y on the Employment Authorizations page.

OPT Report Participation

The student has a SEVIS Status of Active.

AND

Employment Type on the Employment Authorizations page and on the SEVIS Master component is Optional Practical Training (01).

AND

Cancel Employment is N on the SEVIS Master component.

AND

Request Status on the Employment Authorizations page is Approved.

AND

Last Participation Reported is Not Reported on the SEVIS Master component and the current date is less than or equal to the 6 month report date which is the OPT Extension Start Date plus (6 months minus 15 days). The event continues to trigger until the event is sent to SEVIS or to the SEVIS Master component and the Last Participation Reported field on the SEVIS Master is 6 Month Reported.

OR

Last participation Reported is 6 Month Reported on the SEVIS Master component and the current date is less than or equal to the 12 month report date which is the OPT Extension Start Date plus (12 months minus 15 days). The event continues to trigger until the event is sent to SEVIS or to the SEVIS Master component and the Last Participation Reported field on the SEVIS Master component is 12 Month Reported.

Personal Info

The student has a SEVIS Status of Initial or Active.

A difference exists between any of the following field values on the SEVIS Master component and the same field values on their originating records:

Name Type (The name type to compare against is based on the name type entered as the passport name on SEVIS Setup page. That name type is used to compare the name parts in the SEVIS Master component to the Name Type on the Bio/Demo page.)

• Last Name

• First Name

• Middle Name

• Name Suffix

On the Bio/Demo page:

• Birthdate

• Gender

• Birth Country

• Citizenship Country

• Preferred Email Address

On the Visa Permit Data/Port of Entry page, the Port of Entry Admission Number.

On the I-20 form, the Commuter check box.

The address type for the U.S. address is based on SEVIS Setup Address Mapping page. That address type is used to compare the U.S. address in the SEVIS master component to the Address Type on the Addresses page:

• Address1

• Address2

• City

• State

• Postal

Personal Info (continued)

The address type for the foreign address is based on the SEVIS Setup Address Mapping page of the SEVIS Master component. That address type is used to compare the foreign address in the SEVIS master component to the Address Type on the Addresses page:

• Address1

• Address2

• City

• State

• Postal

• Country

Program - Cancel Extension

The student has a SEVIS Status of Active.

The student's visa type is M-1.

AND

The To Date on the most recent effective-dated I-20 form is the same as the original To Date on the SEVIS Master component.

Program - Defer Attendance

The student has a SEVIS Status of Initial.

The From Date on the SEVIS Master component is earlier than the From Date on the most recent effective-dated I-20 form.

Program - Edit

The student has a SEVIS Status of Initial or Active.

AND

A difference exists between English Proficiency Required or English Proficiency on the most recent effective dated row of the I-20 Form and SEVIS Master component.

OR

A difference exists between primary major CIP, secondary major CIP, or minor CIP in the SEVIS Master component and the following data on either the Student Plan/Subplan page or the Application Program Data page:

Primary major, secondary major, and minor are determined by first checking the student plan or subplan, and if no data exists, taking the data from the application plan or subplan.

Primary major, secondary major, and minor are determined from the SEVIS Setup page. Primary major is from the active academic plan with the minimum student career number and minimum sequence number where the plan type is equal to any of the major academic plan types on the SEVIS Setup page.

Secondary major comes from the active academic plan with the second most minimum sequence number where the plan type is equal to any of the listed major academic plan types on the SEVIS Setup page.

Minor uses either the academic plan or academic subplan where the plan types are equal to those entered on the SEVIS Setup page. The minor selected from the academic subplan is the minimum sequence number with the plan type indicated related to the primary major. The minor selected from academic plan is the minimum sequence number where the plan type is equal to any of the minor plan types on the SEVIS Setup page.

Note. For F-1 students, if the Secondary Major CIP and Minor CIP field are not populated from the academic record of the students during the alerts process, then the process enters a CIP code of 00.0000 for those fields.

Program - Extension

The student has a SEVIS Status of Active.

The To Date on the SEVIS Master component is earlier than the To Date on the most recent effective-dated I-20 form.

Program - Shorten

The student has a SEVIS Status of Active.

The To Date on the SEVIS Master component is later than the To Date on the most recent effective-dated I-20 form.

Registration

The student has a SEVIS Status of Initial or Active.

AND

The As of date on the Process SEVIS Alerts – F/M component is earlier than or equal to the date when the process runs.

AND

The term in the SEVIS Master component Registration page is not equal to the current term on the Process SEVIS Alerts – F/M component, or the term on the SEVIS Master Registration page is blank.

AND

The student is currently enrolled in any institution, career, or term from the Process SEVIS Alerts – F/M component.

OR

The student has a full course exception for the current term on the Process SEVIS Alerts - F/M page for the institution and career on the I-20 form.

Note. If the Next Term (Process SEVIS Alerts – F/M page) has a start date that is later than the student's length of study To Date (I-20 Form page), then the system selects the Last Session check box on the Addl Data page (Select Alerts to Report – F/M component). This identifies the registration event as registration for the last session available within the student's allowed length of study.

Reprint

You must manually enter this event on the Alerts F/M page. There is no logic to trigger the event.

The following conditions must be met to manually enter this event:

• The student has a SEVIS Status of Initial or Active.

• Reprint Reason is Required on the Additional Data page.

Request Cap – Gap Extension

The student has a SEVIS Status of Active.

AND

The Program End Date on the SEVIS Master component is less than or equal to the system current date.

AND

The SEVIS Master component Cap-Gap Status field is blank and the I-20 Form Cap-Gap Status field is populated.

OR

The SEVIS Master component Cap-Gap Status field is different than the Cap-Gap Statusvalue on the current effective-dated I-20 Form row.

Status - Cancel

The student has a SEVIS Status of Initial.

AND

A cancel reason exists on the most recent effective-dated I-20 form.

AND

No cancel reason exists on the SEVIS Master component.

Status - Complete

The student has a SEVIS Status of Active.

AND

The Program Action is COMP (complete program) on Student Program/Plan for the program on the I-20 form, and the student degree term end date for Completion Term is earlier than or equal to current date and no OPT employment exists where the OPT end date is later than the current date.

OR

The I-20 To date plus the number of days in the M Students or F Students field (as appropriate) on the Process SEVIS Alerts – F/M Run Control page is earlier than or equal to the current date and no OPT employment exists where the OPT end date is later than the I-20 to date.

OR

If the OPT end date is later than the I-20 to date and the OPT end date plus the number of days in the M Students or F Students field, as appropriate, on the Alerts – F/M Run Control page is earlier than or equal to the current date.

OR

If the OPT extension end date is later than the I-20 to date or the OPT end date and the OPT extension end date plus the number of days in the M Students or F Students field, as appropriate, on the Alerts – F/M Run Control page is earlier than or equal to the current date.

Note. The event will not trigger based on the I-20 to date, the OPT end date, or the OPT extension end date if the M Students or F Students field is blank on the Process SEVIS Alerts— F/M Run Control page. However, the event will trigger if Program Action is COMP and the M Students or F Students field is blank.

You can manually trigger this event.

Status - Terminate

The student has a SEVIS Status of Initial or Active.

Program Action is DISC, DISM, WADM, SPND, LEAV, or ADRV on the Student Program page for the institution, career, and program in the SEVIS Master component.

AND

None of the program actions exist in the SEVIS Master component.

AND

The student has no OPT employment, or the end date of the OPT employment is earlier than or equal to the effective date of the program action.

OR

Program Action is WADM, WAPP, or ADRV on the Application Program Data page for the institution, career, and program in the SEVIS Master component.

AND

None of the program actions exist in the SEVIS Master component.

AND

The student has no OPT employment or the end date or extension end date of the OPT employment is earlier than or equal to the effective date of the program action.

You can manually enter this event on Alerts - F/M.

Note. Entering both a Cancellation Reason on the I-20 Form and a Program Action of WADM, WAPP, or ARDV on the Application Program Data page triggers the Status - Cancel event, but it does not trigger the Status - Termination event.

Status - Verify

The student has a SEVIS Status of Active.

AND

The most recent effective-dated row from the SEVIS Master component is 180 days (6 months) less than the current system date.

SEVIS Program Number

Enter the SEVIS program number for the process you want to run.

Validate SEVIS CIP Code

Select Yes for the alerts process to compare CIP codes against the corresponding CIP Code Table page (Set Up SACR, Foundation Tables, Reporting Codes, CIP Code Table). When the Valid SEVIS CIP Code field on the CIP Code Table page is set to Yes, the process compares the code in the event against the valid code on the table. If the codes do not match, or if no valid code is available for comparing (the Valid SEVIS CIP Code on the CIP Code Table page is set to No), the process generates an error message that appears in the alerts.

The validation process checks for valid CIP codes for these J events:

• Create Exchange Visitor

• Program – Edit Subject

Select No to disable the automatic CIP code validation process. When the validation process is disabled, no validation notices appear in the alerts.

See Modifying CIP and HEGIS Codes.

Refresh

Click to refresh the page with data retrieved for the specified program number.

Institution

The Institution field appears only if more than one institution is mapped to the SEVIS program number.

You cannot edit the institution on this page. You must make valid changes for the SEVIS program number on the SEVIS Program Sponsor Table page.

Career

The system displays the career when you click Refresh. You cannot edit the career on this page. You must make valid changes for the SEVIS program number on the SEVIS Program Sponsor Table page.

Current Term

Enter the current term for each institution and career listed.

The current term appears by default if the system date is between the term begin and end dates, and only one term is defined for the institution and career within those dates.

The current term value is used for the Validate event for student category exchange visitors.

As of Date

Enter the date for each institution and career listed.

The Validate event is triggered for student category exchange visitors based on this date.

Update this field each time the Current Term field is refreshed.

Create Exchange Visitor

The exchange visitor has a Visa Type on the Visa Permit Data page is SEVIS Visa Type 03 (J-1) where the Country is USA.

AND

Status is Active on the most recent effective-dated DS-2019 form.

AND

Funding Verified is Y on the most recent effective-dated DS-2019 form.

AND

The reason code is provided if Country of Birth is US or US Territory.

AND

No rows exist for ID and Program Sponsor on the DS-2019 form in the SEVIS Master component.

Selection Criteria for All Events Listed Below

The exchange visitor's immigration status in port of entry data is SEVIS Visa Type 03 (J-1).

OR

If the Immigration Status field is blank on the Port of Entry Data page, the exchange visitor's visa type on the Visa Permit Data page is SEVIS Visa Type 03 (J-1) where the Country is USA.

AND

Effective Status is Active. on the most recent effective-dated DS-2019 form.

AND

Funding Verified is Y on the most recent effective-dated DS-2019 form.

AND

SEVIS Status on the SEVIS Master component is Initial, Inactive or Active.

Biographical

The exchange visitor has a SEVIS Status of Initial or Active.

A difference exists between any of the following fields on SEVIS Master component and the same fields on their originating records:

The Name Type to compare against is based on the Name Type entered as the Passport Name on SEVIS Setup page. Name Type is used to compare the name parts in the SEVIS Master component to the Name Type on the Bio/Demo page.

• Last Name

• First Name

• Middle Name

• Name Suffix

On the Bio/Demo page:

• Birthdate

• Sex

• Birth Country

• Birth Location

Address Type for the U.S. address is based on the SEVIS Setup Address Mapping page. Address Type is used to compare the U.S. address in the SEVIS Master component to the Address Type on the Addresses page:

• Address1

• Address2

• City

• State

• Postal

Most recent effective-dated row on the DS-2019 for:

• Permanent Residence Country

• Position Code

• Citizenship Country

• Birth Country Reason

Dependent – Add

The exchange visitor has a SEVIS Status of Initial or Active.

A dependent ID exists on the most recent effective-dated DS-2019 form where the relationship status is Active

AND

The dependent ID does not exist in the SEVIS Master component.

Dependent – Delete

The exchange visitor has a SEVIS Status of Initial.

The relationship status in the SEVIS Master component is Active.

AND

The relationship status on the most recent effective-dated DS-2019 form is Deleted.

Dependent – Edit

The exchange visitor has a SEVIS Status of Initial or Active.

For each dependent listed in the SEVIS Master component, a difference exists between the data on SEVIS Master component and the following data:

• Last Name

• First Name

• Middle Name

• Name Suffix

• Birthdate

• Birth Location

• Sex

• Birth Country

• Citizenship Country

• Relationship (on DS-2019 form)

• Permanent Residence Country (on DS-2019 form)

• Birth Country Reason (on DS-2019 form)

Dependent – End Status

The exchange visitor has a SEVIS Status of Active.

The relationship status on the most recent effective-dated DS-2019 Form is Ended Status and an end status reason is provided.

AND

The relationship status for the dependent ID on SEVIS Master component is Active.

Dependent – Reprint

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

The following conditions must be met to manually enter this event:

• The exchange visitor has a SEVIS Status of Active.

• No inactive status rows exist on the SEVIS Master Dependents page.

• Dependents with Initial or Active status are available from the Additional Data prompt list.

  You must select the dependent ID to send the event to SEVIS.

Dependent – Terminate

The exchange visitor has a SEVIS Status of Active.

The relationship status in the SEVIS Master component, Dependents page is Active.

AND

The relationship status on the most recent effective-dated DS-2019 form is Terminated and a termination reason is provided.

Financial Info

The exchange visitor has a SEVIS Status of Initial or Active.

A difference exists between the data on the SEVIS Master component and the following data on the most recent effective-dated row on the DS-2019 form:

• Received U.S. Gov Funds

• Current Program Sponsor

• GovtOrg1

• GovtOrg1Amount

• GovtOrg2

• GovtOrg2Amount

• InternatOrg1

• InternatOrg1Amount

• InternatOrg2

• InternatOrg2Amount

• EV Govt

• Binational Commission

• Other Org

• Personal Funds

Program – Amend

The exchange visitor has a SEVIS Status of Initial.

The Start Date on the SEVIS Master component is different from the Start Date on the most recent effective-dated DS-2019 form.

OR

The End Date on SEVIS Master is different from the End Date on the most recent effective-dated DS-2019 form.

Program – Edit Subject

The exchange visitor has a SEVIS Status of Initial or Active.

AND

If the Program Category on most recent dated DS-2019 row is 1a, 1b, 1c, 1d, 1e, or 1f.

AND

A difference exists between the Subject Field code on the SEVIS Master component and the minimum sequence number on Student Plan where the Plan Type equals any of the plan types defined on the SEVIS Setup for the Institution and Career page of the student exchange visitor.

OR

If the Program Categoryis not 1a, 1b, 1c, 1d, 1e, or 1f.

AND

A difference exists between the Subject Field code on the SEVIS Master component and the Subject Field code on the most recent effective-dated DS-2019 form.

OR

If Visitor's Category on the DS-2019 Form is Student Intern (1G), and a difference exists between the Foreign Degree Level on the SEVIS Master component and the Foreign Degree Level on the most recent DS-2019 row.

OR

If Visitor's Category on the DS-2019 Form is Student Intern (1G), and a difference exists between the Foreign Field of Study on the SEVIS Master component and the Foreign Field of Study on the most recent DS-2019 row.

Note. For compare processing, the alerts process strips out all blanks and spaces from the Foreign Degree Level and Foreign Field of Study fields and converts the data to all upper case.

Program – Extension

The exchange visitor has a SEVIS Status of Active.

The End Date on SEVIS Master is less than the End Date on the most recent effective-dated DS-2019 form.

Program - Matriculate

The exchange visitor has a SEVIS Status of Active.

The Visitor Category on the SEVIS Master component is different from the Visitor Category on the most recent effective dated DS-2019 Form when any of the following scenarios occur:

• Student Associate to Student Bachelors

• Student Associate to Student Masters

• Student Associate to Student Doctorate

• Student Bachelors to Student Master

• Student Bachelors to Student Doctorate

• Student Master to Student Doctorate

Program – Shorten

The exchange visitor has a SEVIS Status of Active.

The End Date on the most recent effective-dated DS-2019 form is earlier than the End Date on the SEVIS Master component.

Reprint

The exchange visitor has a SEVIS Status of Active.

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

Site of Activity – Add

The exchange visitor has a SEVIS Status of Initial or Active.

A Site of Activity with a status of Active exists on the most recent effective-dated DS-2019 form that does not exist on SEVIS Master component.

Site of Activity – Delete

The exchange visitor has a SEVIS Status of Initial.

A Site of Activity with a status of Inactive exists on the most recent effective-dated DS-2019 form and the same Site of Activity has a status of Active on the SEVIS Master component.

Site of Activity – Edit

The exchange visitor has a SEVIS Status of Initial or Active.

Address 1, Address 2, City, State, and Postal fields for each active Site of Activity on the most recent effective-dated DS-2019 form are different from any of the same fields on the SEVIS Master component.

OR

The name on the most recent effective-dated row on the Site of Activity table is not equal to the name on the SEVIS Master.

Status – Correct Infraction

The exchange visitor has a SEVIS Status of Active or Inactive.

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

Status – End

The exchange visitor has a SEVIS Status of Active.

If Program Category on the most recent effective-dated DS-2019 row equals 1a, 1b, 1c, 1d, 1e, or 1f.

Student Program program action is Complete Program (COMP) for the institution, career, and student career number on the SEVIS Master component, and the program action on the SEVIS Master component is not equal to Complete Program.

Note. You can also enter this event manually on the Select Alerts to Report - J component for all exchange visitor categories.

Status - Invalid

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

The following conditions must be met to manually enter this event:

• The exchange visitor has a SEVIS Status of Initial.

• No inactive status rows exist on the SEVIS Master Bio/Demo and Employment/SOA pages.

Status - No Show

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

The following conditions must be met to manually enter this event:

• The exchange visitor has a SEVIS Status of Initial.

• No inactive status rows exist on the SEVIS Master Bio/Demo and Employment/SOA pages.

Status - Terminate

This event must be manually entered on the Alerts Header page. No logic exists to trigger the event.

The following conditions must be met to manually enter this event:

• The exchange visitor has a SEVIS Status of Inactive or Active.

• No inactive status rows exist on the SEVIS Master Bio/Demo and Employment/SOA pages.

Validate

The exchange visitor has a SEVIS Status of Initial.

The As of Date on the Process SEVIS Alerts - J run control page is the same as or earlier than the current date.

AND

The exchange visitor has a term activation row for the current term on the Process SEVIS Alerts - J page where the institution and career equals the data on Term Activation.

Note. Manually enter this event on the Alerts Header page of the Select Events to Report - J component if the exchange visitor is in a nonstudent program category.

Selection

SEV_REV_U_FILTER

• Campus Community, SEVIS, F/M Alerts, Select Alerts to Report - F/M, Selection

• Campus Community, SEVIS, J Alerts, Select Alerts to Report - J, Selection

Select data to review.

Alerts Header

SEV_ALERT_HEADER

• Campus Community, SEVIS, F/M Alerts, Select Alerts to Report - F/M, Alerts Header

• Campus Community, SEVIS, J Alerts, Select Alerts to Report - J, Alerts Header

Review data on alerts page.

Addl Data (additional data)

SEV_REV_FMUPD

• Campus Community, SEVIS, F/M Alerts, Select Alerts to Report - F/M, Addl Data

• Campus Community, SEVIS, J Alerts, Select Alerts to Report - J, Addl Data

Enter any additional data required for this event.

Errors

SEV_REV_U_ERRORS

• Campus Community, SEVIS, F/M Alerts, Select Alerts to Report - F/M, Errors

• Campus Community, SEVIS, J Alerts, Select Alerts to Report - J, Errors

View event errors.

Message Explanation

SEV_REV_ERR_EXPL

Click More on the Errors page.

Review the error message information.

School Official or Responsible Officer

For the F and M visas school official, enter the DSO assigned to the students who appear on the Alerts Header page. The prompt displays all DSOs defined on the SEVIS School Code Table page for the SEVIS school code listed.

For the J visas responsible officer, enter the RO/ARO assigned to the exchange visitors who appear on the Alerts Header page.

Student ID or Exchange Visitor

For the F and M visas student ID, enter the student's ID (EmplID) whose events you want to review.

For the J visas exchange visitor, enter the exchange visitor's ID (EmplID) whose events you want to review. The prompt displays all IDs that have events.

Event Type

Select a specific event to review.

Errors

Select to review events that have errors or events that have no errors.

Additional Data

Select to review events requiring additional data or events that require no further editing.

Send to SEVIS

Select to review events that have no additional data, or that have optional or required additional data.

Alert Nbr Range (alert number range) From and Through

The system assigns a unique alert number to each event row for each Batch ID. Select an alert number range to review only the events within the range.

Clear

Click to clear the data in theFilter Options group box.

Apply

Click to filter the alerts results based on the data entered in the Filter Options group box.

Show All

Click to show all of the events on the Alerts Header page.

SEVIS School Code or SEVIS Program Number

The page displays either the SEVIS School Code and associated fields for F and M visas or the SEVIS Program Number and associated fields for J visas.

Send All Rows to SEVIS

Click to set all the Send To fields to SEVIS for all events with no errors and for which no additional data is required.

Only events that have no errors and need no additional data can be changed.

Set All Rows to None

Click to set all of the Send To fields to None, preventing them from being submitted to SEVIS during the Extract process.

Send All Rows to Master

Click to set all the Send To fields to Master for all events for which no additional data is required.

Name

Click the name to access the individual's Bio/Demo Data page in update/display mode.

The page opens in a new window.

Details

This link is available only when the Compare Detail check box on the SEVIS Event Types page, Event Defaults tab, is selected for the event type

Click to access the Compare Detail page where you can view the changes in data that triggered the event.

Form

Click the link to open the I-20 form for F and M visas or the DS-2019 form for J visas in update/display mode.

The form opens in a new window.

Errors

Appears only if errors are detected.

Click the link to access the Errors page.

You must correct errors and run the Alerts Process for that visa type again to be able to set the Send to field to SEVIS. You can select Master without clearing the errors.

Addl Data (additional data) or Reqd Data (required additional data)

If the Addl Data link appears, additional data is optional. Select the link to access the Additional Data page where you can enter the data.

If the Reqd Data link appears, additional data is required. Select the link to access the Additional Data page where you must enter values in the required fields before you can set the Send To field to either Master or SEVIS.

No link appears if no additional data is permitted or required.

For a list of the event types that have required or optional additional data, refer to the description of the Addl Data field on the SEVIS Event Types page.

New Form

The system requests a new I-20 form for F and M visas or a new DS-2019 form for J visas if the event has no errors and if the New Form check box for the event type is selected on the SEVIS Event Types page.

You can override the default value.

Send to

Select Master to update the SEVIS Master component directly with data already entered in the SEVIS RTI. The SEVIS Extract process for the visa type does not include events set to Master in the XML file to send to SEVIS.

Select SEVIS to include the event in the XML file to send to SEVIS. The system automatically displays SEVIS if the event has no errors and the Send To SEVIS check box for the event type is selected on the SEVIS Event Types page.

Select None to prevent the process from updating the SEVIS Master component with the event data or from including the event in the XML file.

DSO Name or RO Name

For F and M visas, the system displays the name of the DSO listed on the most recent I-20 form, and for J visas the system displays the name of the RO listed on the most recent DS-2019 form. Select the name to view a list of DSOs or ROs. If a different DSO or RO is responsible for this event, select the correct one to include in the XML file to send to SEVIS.

History Summary

SEV_HIST_SUMMARY

Campus Community, SEVIS, View SEVIS Events History, History Summary

View a listing of events without errors that have triggered for a student or exchange visitor.

History Detail - F/M

SEV_HIST_DETAIL

Campus Community, SEVIS, View SEVIS Events History, History Detail - F/M

View the data for each event for F and M visa holders.

History Detail - J

SEV_HIST_DETAIL_EV

Campus Community, SEVIS, View SEVIS Events History, History Detail - J

View the data for each event for J visa holders.

Details

SEV_HST_I_CRE_SEC

Click the More link on the History Detail - F/M or the History Detail - J page.

View additional data from the event.

SEVIS Alerts Addresses

SEV_REV_U_ADD_SEC

Click the Addr Info link on the History Detail - F/M or the History Detail - J page.

View address data related to the event.

Process Detail

SEV_HIST_DWN_RSLT

Campus Community, SEVIS, View SEVIS Events History, Process Detail

View the results of the processing by SEVIS.

SEVIS School Code or SEVIS Program Number

The system displays either the SEVIS School Code and associated fields for F and M visas or the SEVIS Program Number and associated fields for J visas.

Addl Data (additional data)

You can click this link to access the History Detail page where you can view the data extracted for the event.

From the History Summary page for F and M visas, the link takes you to the History Detail - F/M page.

From the History Summary page for J visas, the link takes you to the History Detail - J page.

File Error

Appears only if an error is received from SEVIS.

Click this link to view the error information generated during processing the event and received from SEVIS.

Sent to

Displays the destination where the data was sent: SEVIS, Master, or None.

New Form

The system selects this check box if a new form was requested for the event

More

This link appears only for the F and M visas Create Student event.

Click this link to access the Details page where you can view additional data extracted for the event.

Addr Info (address information)

This link appears for F and M visas for the Create Student, Edit Personal, and Student Registration events.

This link appears for J visas Create EV, Personal Info and Validate events.

Click this link to access the SEVIS Alerts Addresses page where you can view address data extracted for the event. For F and M visas, the data should include the foreign and U.S. addresses. For J visas, it should include only U.S. addresses.

SEVIS School Code or SEVIS Program Number

The system displays either the SEVIS School Code and associated fields for F and M visas or the SEVIS Program Number and associated fields for J visas.

Extract Batch ID

Displays the ID number provided in the upload extract file.

This is a unique number for each extract created by the SEVIS Export process.

Request ID

Displays the identifier used by your school to define the specific record in the upload extract file.

This is a unique number for each event created by the SEVIS Export process.

SEVIS Process Date Time

Displays the date and time that the record was processed by SEVIS.

File Process Result/Error Code

If the event does not load to SEVIS successfully, this field shows the error code returned during the processing of the individual record.

File Upload Status

If the event loads to SEVIS successfully, this field value is Successful.

If the event does not load to SEVIS successfully, this field value is Unsuccessful. You must correct the error and resubmit it to SEVIS. When you run the Process SEVIS Alerts process for that visa type, the system triggers the event again and sends it to the Select Alerts to Report component for review.

Remarks

If the event does not load to SEVIS successfully, this field provides a text description of the error code returned during the processing of the individual record.

Export SEVIS Events - F/M

RUNCTL_SEV_EXTRACT

Campus Community, SEVIS, F/M Alerts, Export SEVIS Events - F/M

Generate the XML file of F and M visas data for transmission to SEVIS.

Export SEVIS Events - J

RUNCTL_SEV_EXT_J

Campus Community, SEVIS, J Alerts, Export SEVIS Events - J

Generate the XML file of J visas data for transmission to SEVIS.

SEVIS School Code or SEVIS Program Number

For F and M visas, enter the SEVIS school code for the data to be exported.

For J visas, enter the SEVIS program number for the data to be exported.

DSO EmplID (designated school official employee ID) or Responsible Officer

For F and M visas, enter the ID of the assigned DSO for the data to export.

For J visas, enter the ID of the assigned responsible officer (RO) or assistant responsible officer (ARO) of the data to export.

This field is optional for either visa type and is used to limit the export file to only those individuals whose current form (I-20 or DS-2019) is associated with the specified responsible ID (DSO or RO/ARO). Depending on business processes, if your institution has multiple responsible IDs, you might find it useful to limit the XML data files to a specific ID. This can assist with the organization and review of transaction log results and forms received from SEVIS.

File Path

Enter the path to the destination where you want the system to store the created export file.

Import Process

RUNCTL_SEV_DOWNLD

Campus Community, SEVIS, SEVIS Import, Import Process

Enter SEVIS Download process parameters to import the acknowledgement file and results file from SEVIS.

File Upload Result

SEV_UPLOAD_RSLT

Campus Community, SEVIS, SEVIS Import, Import Results, File Upload Results

Review the acknowledgement file.

Download Results

SEV_DOWNLD_RSLT

Campus Community, SEVIS, SEVIS Import, Import Results, Download Results

Review the transaction log results file.

Student/EV (student/exchange visitor)

SEV_DOWNLD_RSLT2

Campus Community, SEVIS, SEVIS Import, Import Results, Student/EV

Review the individual transaction record results for a student (F and M visa) or exchange visitor (J visa).

Dependents

SEV_DOWNLD_RSLT3

Campus Community, SEVIS, SEVIS Import, Import Results, Dependents

Review the individual transaction record results for a dependent.

Single File

Select to load a single transaction log file.

File List Driven

Select to load multiple fields.

To load multiple files, you must create a document (for example, .txt) that lists all of the file acknowledgement and transaction log files that you want to load.

File Name

Enter the file name using the file naming convention approved by SEVIS.

File Path

Enter the path to the file location.

SEVIS School Code or SEVIS Program Number

The page appears with the SEVIS School Code field displayed for F and M visas, or the SEVIS Program Number field displayed for J visas.

File Upload Status

Displays the Successful or Unsuccessful file status returned from the SEVIS system.

File Process Result/Upload Error Code

If the file upload is unsuccessful, the file upload error from SEVIS appears here.

File Validation Status

Displays the Pass or No Pass status of the file schema validation performed by the SEVIS system before transaction records are processed.

The value is not included in the transaction log, but remains on the page for historical reference.

Records Requested for Process

Displays the number of unique records included in the XML document to be processed.

Records Successfully Processed

Displays the number of records successfully processed by the SEVIS system.

Records Failed Validation

Displays the number of records unsuccessfully processed by the SEVIS system.

File Validation Error

If the file validation fails, the file validation error code from SEVIS appears here.

You should correct all errors before running the SEVIS Alerts process for the visa type again.

Remarks

Displays the SEVIS file validation error description.

SEVIS School Code or SEVIS Program Number

The page appears with the SEVIS School Code field displayed for F and M visas, or the SEVIS Program Number field displayed for J visas.

ID

Displays the ID assigned to the individual in the PeopleSoft system.

SEVIS ID

Displays the ID assigned to the individual by the SEVIS system.

For new students or exchange visitors submitted to SEVIS using the Create Student or Create EV event, the SEVIS ID is returned only if the record is successfully processed by the SEVIS system.

School Official or Responsible Officer

Displays the PeopleSoft ID and name of the school official the for F and M visas or the responsible officer for J visas that is assigned to the event.

SEVIS Process Date Time

Displays the date and time that the XML file was processed by SEVIS.

File Process Result/Upload Error Code

If the file upload is unsuccessful, the file upload error from SEVIS appears here.

You should correct all errors before running the Process SEVIS Alerts process for that visa type again.

Remarks

Displays the SEVIS file process error description.

SEVIS School Code or SEVIS Program Number

The page appears with the SEVIS School Code field displayed for F and M visas, or the SEVIS Program Number field displayed for J visas.

ID

The system displays the PeopleSoft ID for the student or exchange visitor.

Dependent ID

Displays the ID assigned to the dependent in the PeopleSoft system.

Dependent SEVIS ID

Displays the ID assigned to the dependent by the SEVIS system.

For new dependents submitted to SEVIS using the Create Student event, Create EV event, or Dependent - Add event, the SEVIS ID is returned only if the record is successfully processed by the SEVIS system.

File Upload Status

Indicates whether the record was processed successfully.

This value is not used in the transaction log, but remains on the page for historical reference.

File Process Result/Error Code

If the file upload is unsuccessful, the file upload error from SEVIS appears here.

You should correct all errors before running the Process SEVIS Alerts - F/M or Process SEVIS Alerts - J process for that visa type again.

Remarks

Displays the SEVIS file process error description.

This value is not used in the transaction log, but remains on the page for historical reference.

External Extract

RUNCTL_CCSEVINT

Campus Community, SEVIS, SEVIS External System Export, External Extract

Select data parameters for integration with an external vendor.

File Path

Enter the path to where you want to place the output file.

File Name

Enter a name for the output file. If you do not specify a file name, the system generates the extracted XML document uses the following naming convention: [ProgramName][RunControlID][ProcessInstance]. For example, CCSEVINT_ExternalSysExport_126.xml.

Visa Type

Enter each visa type to use as selection criteria for the program.

The External System Export process selects students and exchange visitors who have the specified visa types defined on the Visa/Permit Data page.

Institution

Select the institution to use for the extract.

Career

Select the career to use for the extract.

Admit Term

Select the admit term to use for the extract.

The program uses this value to determine which admission data rows to include in the output.

Current Term

Select the current term.

The program uses the current term that you specify to identify the current term end date from the term calendar. The current term end date is a field that is reportable to SEVIS.

Next Term

Select the next academic term following the current.

The program uses the next term you specify to identify the next session start date from the term calendar. The next session start date is a field that is reportable to SEVIS.

Stop Report Date

Enter the date (usually a prior date) to indicate when an individual is no longer included in the active population.

The program uses the stop report date to limit the individuals included in the active population. The program evaluates the stop report date that you specify, comparing it against the student's most recent enrollment activity for that institution and career. If the student was last enrolled for a term that ended before the stop report date, the student is not included in the extract.

For example, many F-1 students maintain an institution affiliation after graduating by pursuing Optional Practical Training. Consider these students when determining a stop report date.

Name Type

Select each additional name types to extract for all individuals included in the extract process.

The program exports all current name data for the types that you specify that are recorded for the individual.

The name data required for SEVIS is included in a separate structure in the XML document created by the process. Select additional names if your external system can make use of them.

Address Type

Select each additional address type to extract for all individuals included in the extract process.

The program exports all current address data for the types that you specify that are recorded for the individual.

The address data required for SEVIS is included in a separate structure in the XML document created by the process. Select additional addresses if the external system can use them.

Phone Type

Select each phone type to extract for all individuals included in the extract process.

The program exports all current phone data for the types that you specify that are recorded for the individual.

Email Type

Select each email type to extract for all individuals included in the extract process.

The program exports all current email data for the types that you specify that are recorded for the individual.