Biographical Details

SCC_BIO_DEMO_PERS

Student Admissions, Application Entry, Add Application, Biographical Details

Enter an applicant's biographical information.

Addresses

SCC_BIO_DEMO_ADDR

Student Admissions, Application Entry, Add Application, Addresses

Enter an applicant's address.

Regional

SCC_BIO_DEMO_REG

Student Admissions, Application Entry, Add Application, Regional

Enter region specific information, if applicable, based on country code.

Application Program Data

ADM_APPL_PROG_ENT

Student Admissions, Application Entry, Add Application, Application Program Data

Enter program data and academic plan data pertaining to this application. You can also create an enrollment deposit and matriculate an applicant from this page. You must track applications at least at the plan level, but any lower level tracking depends on your office policies.

Application Regional

SAD_APPL_REG_DATA

• Student Admissions, Application Maintenance, Maintain Applications

• Student Admissions, Application Entry, Add Application

Add or update country-specific data regarding the application.

Evaluation

ADM_APPL_EVAL1_SEC

Click the Evaluation link on the Application Program Data page.

Add an evaluation status for this program.

Deposit Fees

ADM_APPL_DEP_FEE

Click the Calculate Deposit Fees link on the Application Program Data page.

Calculate a deposit fee when entering a new application. You can calculate the deposit owed for enrollment and post that charge to the person's account directly from the Application Program Data page as part of adding a new application. If the application has a program status of admitted, the Calculate Deposits Fees link becomes available if a value is defined on the Application Center Table.

Deposit Fees (entry)

ADM_APPL_ENTRY2_S

Click the Calculate Deposit Fees button or the Deposit Fees link on the Deposit Fees page.

Enter deposit fees for the applicant.

Note. When this deposit posts in PeopleSoft Student Financials, the system updates the program action to matriculation if you selected the Create Student check box on the Status Update page.

Application Data

ADM_APPL_DATA

Student Admissions, Application Entry, Add Application, Application Data

Enter additional information regarding the application and to calculate an application fee. The system stores data on this page at the application level, as opposed to storing it under a person or academic program. This data is relevant to all academic programs being applied to with this application.

Application Fees

APP_FEE_CALC_MSG

Click the Calculate Application Fees link on the Application Data page.

Calculate the application fee that the person owes.

If fees were calculated in the AAWS on line application and a payment was sent to the GL, fees are not recalculated when you click this link.

Tender Details

ADM_APPL_TNDRCC_SP

Click the Show Tender Details link on the Application Fees page. The Tender Details page is accessible when you select the Credit Card tender category on the Application Fees page.

Enter credit card information.

See Accepting Student Payments.

Tender Details

ADM_APPL_TENDER_SP

Click the Show Tender Details link on the Application Fees page. The Tender Details page displays when you select the Check or Cash tender category on the Application Fees page.

Enter check or cash information.

See Accepting Student Payments.

Currency Conversion

APPL_FEE_CURR_SP

Click the Currency Detail link on the Application Fees page.

Obtain details on the currency conversion.

Application Items

ADM_APPL_ENTRY3_S

Click the Transaction Summary link on the Application Data page to view information about the application fee for this application.

Review information about the application fee for an applicant.

Tender Details

PAYMENT_TENDER_SP

Click the Show Tender Details link on the Application Items page.

View tender details.

Application School/Recruiting

ADM_APPL_RECRUIT

Student Admissions, Application Entry, Add Application, Application School/Recruiting

Enter recruiting information about an applicant.

Effective Date

Enter an effective date for the application to this academic program if different than the default date. If you are entering the application after the start date of the admit term, you need to back date the effective date to a date prior to the start date of the admit term in order to term activate the student once they are matriculated.

Admit Term

Enter the admit term in which the applicant is expected to enroll, if he or she is admitted for this application. Define admit terms on the Term Table page. This is a user default field.

Expected Graduation Term

Enter the term in which the student expects to graduate.

Academic Program

Enter or update the academic program to which the person is applying. Define academic programs on the Academic Program page. This is a user default field.

After you matriculate the applicant, the system copies the application program data to the program/plan tables in PeopleSoft Student Records.

Academic Load

Select the academic load that the applicant will be taking on if admitted for this application. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Full-Time and Part-Time.

Joint Program

Select the Joint Program check box if the applicant is applying to a joint program.

Dual Program

This field becomes available when you select the Joint Program check box. Enter the joint academic program. Define dual programs on the Academic Program page.

Campus

Enter or update the campus to which the person is applying within your academic institution. Define campuses on the Campus Table page. This is a user default field.

Status

Because you are entering a new application, this field automatically displays Applicant.

Program Action

Because you are entering a new application, this field automatically displays Application. This value can be changed. Program actions are predefined on the Admissions Action Table page and should not be modified.

Action Date

The default for the action date is your system date. This is the date that the action was actually entered into the system (contrast this with the effective date).

Action Reason

If there are action reasons associated with the program action that you selected, you can select the appropriate reason value. Action reasons enable you to record a brief explanation of why the program action took place. For example, for the action WADM (Administrative Withdrawal), you could define a reason of Incomplete Application. Define action reasons on the Program Action Reason Table page.

Career Number

Available if the Program Action field contains the value Readmit Application. If you want to readmit this applicant for this application into an existing career, you can select the proper career number here. You must also have an admit type where the Readmit Processing Required check box has been selected on the Admit Type Table page. The system readmits the person into the career that corresponds to the career number that you select.

Academic Plan

Enter the academic plan within the academic program being applied to with this application. An academic plan can be any area of study, such as English, math minor, physics, or undeclared. Define academic plans on the Academic Plan Table page. This is a user default field.

Sub-Plan

If a subplan exists for the academic plan, enter the subplan here. Define academic subplans on the Academic Sub-Plan Table page. This is a user default field.

Calculate Deposit Fees

Click this link to calculate an enrollment deposit. The Calculate Deposit Fees Page appears.

If your application center has designated a deposit fee code that requires a deposit, and you enter a program status of Admit, the Calculate Deposit Fees link appears. You can not exit the component until you calculate the enrollment deposit. Application centers are designated on the Application Data page.

Evaluation

Select this link to enter the status of the application. Values for this field are defined on the Evaluation Status Table.

Create Program

To matriculate the applicant at the same time you are entering the new application, select Matriculation in the Program Action field. The Create Program button becomes available.

Click the Create Program button to save the component. Also, note that if you select Matriculation in the Program Action field, you are required to click the Create Program button (which, again, saves the component) before exiting the component.

After you matriculate a person, the system creates a record in Student Records. All fields on this page are unavailable because to access the information you need access to pages in Student Records. Therefore, if you must make a change to this person's record after matriculation, you must do so through Student Records.

The Recruiting and Admissions application enables you to record multiple academic programs for one application under an academic career. After you have saved the Application Entry component, however, you must use the Program Addition page to add an additional program. Note that the Prog Number field shows the number of the program in the order it was entered. For example, if you only have one program, it displays 0. The next program displays 1.

Before matriculating the applicant, you might want to move to the next page in the Application Entry component first to record additional information about the applicant before you perform the matriculation process.

Go

Click this button to go to another component.

(AUS) Mode of Attendance

The Mode of Attendance field is a required field that is populated on each student's application. This data is required for reporting admissions data to the TACs via the Enrollment Feedback process as well as reporting element 329 Mode of Attendance code in DEEWR Data Collections.

The Mode of Attendance field resides on Application Entry, Application Maintenance, and Program Addition pages. It is a required field when you enter an application. After the student is matriculated, the mode of attendance is carried forward to the student program.

(AUS) Cohort

(Optional) Select a cohort for the student that the system will use as the default value when you enroll the student. The system populates this value by default on the Australian regional enrollment data and the field is available to tuition calculation for HECS or tuition fees if the Australian Regional Installation Settings are selected. After the student is matriculated, the cohort is carried forward to the student program.

(AUS) Funding Source

(Optional) Select a funding source for the applicant to represent the type of place being offered. The funding source can be mapped to the code reportable as element 724 in the DEEWR Applications & Offers Collection.

See Generating the Applications and Offers Files.

(NZL) Funding Source

This field is populated at application data entry time and is used in the Single Data Return process. The system uses the funding source that you enter as a default on the enrollment record for the student.

Form of Study

Enter the form of study for which the applicant is registering.

Academic Level

The academic level can be registered separately from the academic program record.

Funding Applies

Select this option to indicate whether funding applies.

Prior Education

Before a student can enroll in a program, the student has to meet certain requirements concerning his or her curriculum. One is these requirements is the fact that the student has obtained a diploma from their previous school. The diploma received will reflect a specific level of education. Individual exam results are relevant. On a student level all prior education, including information about the school(s), courses taken and subjects passed, have to be registered.

Application Center

Enter the application center that will process this application. This information helps you track which office is managing specific applications. Define application centers on the Application Center Table page. This is a user default field.

Admit Type

Enter the admit type for this application (for example, First-Year or Transfer,). Define admit types on the Admit Type Table page. This is a user default field.

Application Date

The default for the application date is the system date that the application was received. You can override this default.

Academic Level

Select the academic level to which the applicant is applying for admission. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Freshman, Graduate, Junior, Not Set, and Post-Baccalaureate. This is a user default field.

Created On

The default for the created date is the system date on which you create this application record.

Notification Plan

Specify whether this person should be on a regular or special notification track. This field is useful for informational reporting purposes. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Early Admit, Regular, and Rolling.

Prior Application

Select this check box if this applicant previously applied to this career. This selection is useful for informational and reporting purposes.

Application Method

Select a value to indicate how or in what form this application was received. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), Application Service, Diskette, Hard Copy, Web Application, EDI, and OUAC. This is a user default field.

Housing Interest

Enter any housing interest indicated by the applicant. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), Commuter, Off Campus, and On Campus. This is a user default field.

Financial Aid Interest

Select this check box if this applicant is interested in financial aid for the programs to which he or she is applying. This field is useful for informational and reporting purposes. For example, the financial aid office can run reports listing those applicants interested in financial aid. This is a user default field.

Complete

Select this check box if this application is not missing any information and is considered complete by your office.

Date

Enter the date that you marked this application as complete.

External Application Nbr (external application number)

Enter the external application number if you received this application from a service with its own application-numbering scheme.

Fee Type

Select the type of fee assigned to this application. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), International, and Standard. These fee types enable you to charge varying user-defined application fees.

Calculate Application Fees

You can use the Application Fees Calculation process to calculate application fees based on the Application Fee Code structure which is attached to the Application Center. The fee is calculated based on core production data—application program data. Application fees may or may not be posted to the student account. An administrator can waive the fee. The waiver is associated with an item type defined on the Application Fee Code setup. Both the application fee and waiver are posted to the student account.

If you calculate application fees based on core production data, then after selecting the fee type, click the Calculate Application Fees link to calculate the application fee owed. The Application Fees Calculation process runs and the Application Fees page appears. The system displays the calculated fee amount.

When you return to the Application Data page, the Status field in the Application Fee Information group box displays Calculated.

If your application fee is set up to post to PeopleSoft Student Financials, the Application Fees calculation process runs when you click the Run button on the Application Fees page. A COBOL posting program runs which creates an account for this person in PeopleSoft Student Financials.

If you use the Admission Applications Web Services (AAWS), fee calculation does not rely on Admissions production data. If a fee is required, fee calculation occurs during the application submit process via the web service, using the data stored in the AAWS staging table. With the exception of the maximum amounts on the Minimum/Maximum Fee Code (which rely on the charges posted to the student account), the AAWS fee calculation process produces the same amounts as the production data Application Fee Calculation process.

Note. Application fees and payments are not posted to the student account for AAWS. Regardless of any setup in the Application Fees component, all AAWS transactions are posted to the general ledger using the Direct to GL process.

For AAWS application fee processing, if Yes is selected for the Application Fee Required field on the Application Center Table page and the Amount Sent to GL value is greater than zero, then when you click the Calculate Application Fees link, the fee is not recalculated. The link takes you to the Application Fees page where you can view the results of AAWS application fee and waiver processing.

See Setting Up Application Processing Centers.

See PeopleSoft Recruiting and Admissions 9.0 PeopleBook, Managing PeopleSoft Admission Transactions, Reviewing and Editing Staged Admission Application Transactions

See PeopleSoft Recruiting and Admissions 9.0 PeopleBook, Using Admission Applications Web Services, Payment Integration Web Service Operations

See Setting Up Application Fees.

See Generating Direct to GL Entries.

Status

For AAWS fee and waiver processing, the value in this field is updated based on staging table data for SAD_APL_DAT_STG.APP_FEE_STATUS.

Transaction Summary

Click this link to view information about the application fee for this application. The Application Items Page appears.

Display Errors/Warnings

If any errors occurred during the calculation, click this link to view error details.

Go

Click this button to go to another component.

Add

Click to access standard PeopleTools functionality to browse to a file and upload it

View

Click the link to open the attachment in a new window.

Date

The default for this date is your system date. Edit this field to reflect the date the application fee was entered or waived.

Fee Status

Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Deferred, Pending, Received, Waived, and Waiver.

If you calculate fees from production data, using the Application Fee Calculation process, select a status for this application fee. If you are receiving the application fee, change the status of the fee to Received. After you change the status to Received, the fields in the lower section of the page become available.

For information about how to use this page for AAWS application fee and waiver processing:

See PeopleSoft Recruiting and Admissions 9.0 PeopleBook, Managing PeopleSoft Admission Transactions, Reviewing and Editing Staged Admission Application Transactions

Waive Amount

Enter the amount of the application fee that will be waived, if appropriate.

For AAWS, if manual reconciliation is required, you enter the waive amount in the Application Data staging page and it appears here after the data is posted.

Waiver Basis Code

The field is available for edit only if the value in the Fee Status field is Waived or Waiver.

For information about how this field is populated by AAWS fee processing:

See PeopleSoft Recruiting and Admissions 9.0 PeopleBook, Managing PeopleSoft Admission Transactions, Reviewing and Editing Staged Admission Application Transactions

Tender Category

Use this field to designate how the fee payment was received. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Credit Card, Electronic Check, Check, or Cash.

You have the flexibility to receive payments in multiple tenders. For example, you can waive a portion of a fee and the student's remaining payment can be split between a credit card and a check.

If you enter Credit Card, Electronic Check, or Check, the Tender Details page appears so you can enter further information.

If you do not use AAWS fee processing, you can enter information about the echeck or credit card, although the authorize/settle must be completed outside of Campus Solutions.

Hosted payment authorize/settle functionality is available only through AAWS fee processing.

For AAWS fee processing, if payment is required at the time of the application, the value that appears here is carried through on posting from the Application Transactions staging component. You enter a value here only if the applicant is allowed to pay later or if the waiver request was denied in the Application Maintenance component and payment was received later.

Note. For AAWS, partial payment is not allowed and applicants cannot split payments between credit card and check.

Tender Amount

After entering a form of payment, enter the amount tendered.

For information about AAWS fee processing, refer to the previous documentation about the Tender Category field.

Currency

Enter the type of currency, such as USD (US Dollars).

For information about AAWS fee processing, refer to the previous documentation about the Tender Category field.

Currency Conversion Details

Click this link to obtain details on the currency conversion. The Currency Conversion Page appears.

Show Tender Details

Click this link to view details about the application fee. The Tender Details page appears.

Last School Attended

Enter the last school attended for this applicant. Because a person might have attended several schools in his or her external academic career, it is helpful to know which school was attended most recently. This is a user default field.

Upon the first save of the application, the value entered in this field is added to the Education component automatically. After you enter a school, you might receive a message informing you that this school will not be added to the Academic History record, depending on how your institution has set this parameter on the Installation - AD page. Schools are stored for academic history in the Education component. The school you store here is for recruiting and informational purposes.

Graduation Date

Enter the graduation date. A graduation date can be in the future if the person is still attending this school.

Region

Enter a region if you want to choose a region from the region tree manually. Only regions from your region tree are available for selection. Define regions on the Region Table page.

Home Postal Code

Click this button if you want the system to assign a region based on the postal code in the applicant's home address. The system uses the tree manager to assign a region based on the postal code.

School Postal Code

Click this button if you want the system to assign a region based on the applicant's last school attended postal code. The system uses the tree manager to assign a region based on the postal code.

From

This display-only field shows you how this region was defined:

Region Tree: If you manually assigned a region.

Address: Assigned if you click the Home Postal Code button.

School: Assigned if you click the School Postal Code button.

Category

Enter a recruiting category for the applicant under this career and application. For example, in the previous screen example, this applicant is being recruited according to the geographic region of her school. Define recruiting categories on the Recruiting Category Table page. These same categories are used in both the recruiting and application processes to target and report on students.

If you plan to assign a recruiter to this applicant based on your region tree, you must enter a category of REGN (region). Only the recruiters assigned to the region appearing in the Region field will be available.

Group

The group under which this category falls automatically displays when you move out of the Category field.

Sub-Category

Select a recruiting subcategory. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), High, Low, and Medium. A subcategory can be used to indicate the priority of this recruiting category.

Description

Enter any descriptive information regarding the recruiting category.

Recruiters Prompt

Select this check box if you want all recruiters in your database to be available when you prompt on the Recruiter ID field, regardless of the recruiting category to which recruiters are assigned.

Clear this check box if you want only the recruiters assigned to the current recruiting category to be available when you prompt on the Recruiter ID field. (Note that the REGN category works differently).

If you are adding recruiters for the recruiting category REGN, you select only from recruiters who were assigned the region that appears in the Region field.

If you entered the region according to the last school attended using the School Postal Code button; the Prompt Table field displays Recruiters for School's Region. Select the prompt to bring up any recruiters assigned to that school. If no recruiters are assigned to that school, then your choices are any recruiters assigned to the region.

If you entered the region according to the applicant's home address using the Home Postal Code button, the Prompt Table field displays Recruiters from Address Region. Click the prompt to bring up all recruiters assigned to the region.

If you manually chose the region from the region tree, all recruiters assigned a recruiting category of REGN - Region are available when you prompt for values on the Recruiter ID field. The Prompt Table display field in this case displays Recruitment Category.

Recruiter ID

Enter the ID number of the recruiter that you want to assign to this applicant. The region tree determines which recruiters to make available for selection, based on the region that you assigned to the applicant.

You can override the region tree selection by selecting the Recruiters Prompt check box. If selected, all recruiters for the academic career are available.

You can assign an applicant multiple recruiters for any recruiting category.

Primary

Select this check box if this is the primary recruiter for this category.

The ID of the person who has been marked primary displays in the Prmy Recruiter ID (primary recruiter ID) field. You can use this field to report on primary versus non-primary recruiters.

Events

Click this link to sign an applicant up for attendee events. The Attendee Events page appears.

Go

Click this button to go to another component.

Application Program Data page

ADMP

Admissions Program

ID, academic career. student career number, application number, application program number.

Application Data page

ADMA

Admissions Application

ID, academic career, student career number, application center.

Application School/Recruiting page

EVNT

Event

ID

ID

In add mode, the system defaults the student's ID to New. For a student new to your system, you can use the default value to have the system assign the ID, or you can enter a new ID of your choice provided that it does not belong to another individual already in the system , or you can enter a student's existing ID.

In other modes, the system prompts you to search for an existing ID.

If you enter a new ID of your choice, you run the risk of disrupting the auto-numbering sequence that is included with the system. If you disrupt the auto-numbering sequence, a system administrator must correct the situation.

Academic Institution

Enter the academic institution to which you want to quickly admit the student.

Academic Career

Enter the academic career to which you want to quickly admit the student. Remember that academic careers are parents of academic programs. Therefore, when you enter an academic program on the Program/Plan page within this component, the system displays academic programs based only on the academic career you enter here.

Term

Enter the term for which you want to activate the student. After you enter the required data for a student into the Quick Admit a Student component and click the Save button, the system activates the student into the term that you specify. This functionality works for both new and continuing students.

To use the Quick Admit feature for a specific term, you must already have defined your academic term calendar for the academic programs within that term.

Note. Quick Admit uses the Max Program Effective Date for Term field from the Term/Session Table when populating the Effective Date on Student Program/Plan. If the current date is less than or equal to the Max Program Effective Date for the activation term, the Effective Date field on Student Program/Plan will be set to current date. If the current date is greater than the Max Program Effective Date for the activation term, the Effective Date field on Student Program/Plan will be set to the Max Program Effective Date defined for activation term.

See Establishing Terms and Sessions.

Add

Click to open the component with the specified key values.

Quick Admit - Biographical Details

SCC_BIO_DEMO_PERS

Records and Enrollment, Enroll Students, Quick Admit a Student

Enter or update a student's biographic and demographic information.

Quick Admit - Regional

SCC_BIO_DEMO_REG

Records and Enrollment, Enroll Students, Quick Admit a Student, Regional

Enter or update a student's information according to regional data requirements.

Quick Admit - Program/Plan

PROGRAM_PLAN

Records and Enrollment, Enroll Students, Quick Admit a Student, Program/Plan

For new students, select the primary academic program for which you want to activate the student in a term and enter other program stack information. For continuing students, view the student's career number and primary academic program or add the student to a new academic career. If you want make any changes to a new or continuing student's program stack information after you save the student to your system, you must use the Student Program/Plan component.

Quick Admit - Selection Criteria

QUICK_ADMIT_SELECT

Records and Enrollment, Enroll Students, Quick Admit Batch Apps

Enroll students into classes without going through a formal admissions process.

Quick Admit - Assignment Criteria

QUICK_ADMIT_CREATE

Records and Enrollment, Enroll Students, Quick Admit Batch Apps, Assignment Criteria

Create applications for the group of quick-admitted students that you selected in the first page of this component.

Academic Program Primary (academic program primary)

Enter the primary academic program into which you want to matriculate and activate the student. The system prompts you with academic career values specific to the academic career that you selected as a key upon entering the component.

Campus

Enter the campus where the student is going to take the primary academic program.

Academic Plan

Enter the student's primary academic plan within the primary academic program. If a student requests multiple academic plans within the academic program, you must enter the additional academic plans through the Student Program/Plan component.

Admit Term

The term in which you are matriculating the student into the academic program. The admit term usually defaults from the Recruiting and Admissions matriculation process. However, because you are performing a quick activation and are going to matriculate the student through this Quick Admit a Student component, you must enter the admit term for the primary academic program that you have specified.

Requirement Term

The requirement term indicates to the system which term's degree progress requirements apply to the student for the primary academic program that you have specified. The system, by default, sets this value to the Admit Term value.

Expected Graduation Term

Enter the term in which you expect the student to graduate. Define term values on the Term Table page.

(NZL) Funding Source

This field is used by New Zealand institutions.

(AUS) Mode of Attendance

The Mode of Attendance field is a required field that is populated on each student's application. This data is required for reporting admissions data to the TACs via the Enrollment Feedback process as well as reporting element 329 Mode of Attendance code in DEEWR Data Collections.

The Mode of Attendance field resides on Application Entry, Application Maintenance, and Program Addition pages. It is a required field when you enter an application. After the student is matriculated, the mode of attendance is carried forward to the student program.

(AUS) Cohort

(Optional) Select a cohort for the student that the system will use as the default value when you enroll the student. The system populates this value by default on the Australian regional enrollment data and the field is available to tuition calculation for HECS or tuition fees if the Australian Regional Installation Settings are selected. After the student is matriculated, the cohort is carried forward to the student program.

(AUS) Funding Source

(Optional) Select a funding source for the applicant to represent the type of place being offered. The funding source can be mapped to the code reportable as element 724 in the DEEWR Applications & Offers Collection.

See Generating the Applications and Offers Files.

Residency

Click to display the Residency Official page and record residency information that has been verified by your institution.

Quick Enrollment

Click to access the Quick Enroll component, where you can process enrollment transactions for the student.

Enrollment Appointments

Click to access the Appointments component, where you can add and update enrollment appointments for the student.

Student Program Plan

Click to access the Student Program/Plan component and make any changes to a new or continuing student's program stack information after the student data has been saved to your system.

Student Career Nbr (student career number)

The system uses the student career number to differentiate between academic programs within the same academic career. For students with multiple academic programs within the same academic career, you must enter the student career number for which you want to activate the student into the term you have specified. If the student has only one student career number in a specific academic career, the field is unavailable for edit.

Prim Prog (primary program)

The system displays the primary academic program associated with the student career number. The primary academic program that appears is the academic program into which the system activates the student for the term that you have specified.

Acad Level (academic level)

Select the academic level that you want to assign to the selected group.

Admit Type

Enter the admit type that you want to assign to selected group.

Appl Ctr (application center)

Enter the application center that is populated for each application. This information helps you track what office is handling specific applications. Define application centers on the Application Center Table page.

Acad Load (academic load)

Select the academic load that the applicants will carry. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Full-Time and Part-Time.

Appl Meth (application method)

Select a value to indicate how or in what form the application was received. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), Application Service, Diskette, Hard Copy, Web Application, EDI, and OUAC.

Rcrtg Stat (recruiting status)

Select the recruiting status that will be populated on the prospect record of this applicant. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Applicant, Inactive, Inquiry,Pre-Appl, Prospect,and Suspect.

This field appears only if the Create Prospects field on the Installation – AD page is set to Yes.

Recr Ctr (recruiting center)

Enter the recruiting center that is responsible for this particular program on the prospect record. Define recruiting centers on the Recruiting Center Table page.

This field appears only if the Create Prospects field on the Installation – AD page is set to Yes.

Refrl Srce (referral source)

Enter the appropriate referral source that will be populated on the prospect record. A referral source indicates how this person became a prospect. In other words, it is a high-level indicator of how your institution came into contact with the person. For example, a referral source could be Drop-In, Campus Event, or College Fair. Define referral sources on the Referral Source Table page.

This field appears only if the Create Prospects field on the Installation – AD page is set to Yes.

Copy History Values to New

Click to transfer values entered for Create History to the corresponding fields in the Create New section. This minimizes data entry.

Institution

Enter the academic institution that you want to assign to the selected group.

Career

Enter the academic career that you want to assign to the selected group.

Academic Plan

Enter the academic plan that you want to assign to the selected group of students.

Acad Prog (academic program)

Enter the academic program that you want to assign to the selected group.

Prog Actn (program action)

Enter the program action that you want to assign to the selected group.

Action Rsn (action reason)

Enter the action reason that you want to assign to the selected group.

Admit Term

Enter the admit term that you want to assign to the selected group.

Academic Plan

Enter the academic plan that you want to assign to the selected group of students.

LAW

Personal Information

AMCAS

Application

ADA

Application

Create Applicants From Tests

ADM_APPL_PROC_PARM

Student Admissions, External Test Score Processing, Create Applicants from Tests

Indicate which type of application you want to load.

Application Program Parms (application program parameters)

ADM_PROG_PARMS

Student Admissions, External Test Score Processing, Create Applicants from Tests, Application Program Parms

Set up default program parameters for the new applications. The values you select for the fields on this page are inserted on the Application Program Data page when the new applications are loaded.

Application Data Parms (application data parameters)

ADM_APPL_PARMS

Student Admissions, External Test Score Processing, Create Applicants from Tests, Application Data Parms

Set up default application data parameters to be filed in on new applications. The values you select for the fields on this page are inserted on the Application Data page when the new applications are loaded.

Application Recruit Parms (application recruit parameters)

ADM_RECRUIT_PARMS

Student Admissions, External Test Score Processing, Create Applicants from Tests, Application Recruit Parms

Set up default application recruiting parameters to be filled in on new applications. The values you select for the fields on this page are inserted on the Application School/Recruiting page when you load the new applications.

Admit Term

Enter the admit term for these applicants. Define admit terms on the Term Values Table page.

Acad Load (academic load)

Select the academic load for these applicants. Values for this field are delivered with your system as translate values. You can modify these translate values.

Acad Program (academic program)

Enter the academic program for these applicants. Only the academic programs for the chosen career appear in the prompt list. Define academic programs on the Academic Program Table page.

Campus

Enter the campus being applied to within your institution. Define campuses on the Campus Table page.

Status

Select the person's program status. This value is entered on the application. Values for this field are delivered with your system as translate values. Field values are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values require a substantial programming effort.

Prog Actn (program action)

Enter the program action that you want entered regarding the program on these applications. Because the intent of this process is to create applications, not all program actions are available when you prompt on this field. Program actions are stored on the Program Action Table page.

Action Reason

If there are action reasons associated with the program action that you selected, you can enter the appropriate reason value. Define action reasons on the Action Reason Table page.

Acad Plan (academic plan)

Enter an academic plan for these applications. Define academic plans on the Academic Plan Table page.

Sub-Plan

Enter a subplan for these applications. Define academic subplans on the Academic Sub-Plan Table page.

Application Center

Enter the application center for these applications. The only values available are those that fall under the academic career entered on the Application Program Parameters page.

Housing Interest

Select a housing interest, if applicable. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Commuter, Off Campus, and On Campus.

Financial Aid Interest

Select this check box if you want the system to select the corresponding check box on the newly created applications. This field is useful for informational and reporting purposes. For example, your financial aid office can run reports listing those applicants interested in financial aid.

Fee Type

Select the fee type you want entered for these applications. Fee types enable you to charge varying user-defined application fees. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Internatnl (international) and Standard.

Complete

Select this check box to mark these applications complete.

Admit Type

Enter the admit type that you want entered for these applications. Define admit types on the Admit Type Table page.

Academic Level

Select the academic level you want entered for these applications. Values for this field are delivered with your system as translate values. You can modify these translate values.

Notification Plan

Select the notification plan that you want entered for these applications. A notification plan specifies whether this person should be on a regular or special notification track. This field is useful for informational reporting purposes. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are Early Admt (early admit), Regular, and Rolling.

Application Method

Select the application method that you want entered for these applications. Application methods indicate how or in what form you received these applications. Values for this field are delivered with your system as translate values. You can modify these translate values. Values are (none), Application Service, Diskette, Hard Copy, Web Application, EDI, and OUAC.

Application Program Data

ADM_APPL_PROG_MNT

Student Admissions, Application Maintenance, Maintain Applications

Edit or update program and plan data for an application. You can also create an enrollment deposit and matriculate an applicant from this page. All applications must be tied to an academic career and program. Any lower level tracking depends on your office's policies.

Application Data

ADM_APPL_DATA

Student Admissions, Application Maintenance, Maintain Applications, Application Data

Update information for an application.

Application School/Recruiting

ADM_APPL_RECRUIT

Student Admissions, Application Maintenance, Maintain Applications, Application School/Recruiting

Update or add recruiting information data.

See Entering Recruiting Information for an Application.

Application Student Response

ADM_APPL_STDNT_RSP

Student Admissions, Application Maintenance, Maintain Applications, Application Student Response

Capture the reason why a prospect or applicant chose to attend another institution and what institution he or she will be attending.

Program Addition

ADM_APPL_ADD_PROG

Student Admissions, Application Maintenance, Program Addition

Add a program to an existing application if you have already created an application number for that person within the same career. This page is only for adding an academic program and program-related information. You perform all modifications to existing academic programs using the Application Program Data page in the Maintain Applications component.

Sequence

The default of the sequence is 1. The sequence appears in the field to the right of the Effective Date field.

When you enter more than one row for the same effective date, the system automatically increments the sequence.

Program Action

If you are adding a new row, the Program Action field is blank, because the system is assuming you want to update the status of this application. Edit or add the appropriate program action value. Program actions are stored on the Admissions Action Table page and will display based on your Admissions Action security.

Reason

Enter a Student Response Reason code, for example FAID (financial aid). Define reason codes on the Response Reason Table page.

External Org ID (external organization ID)

Enter the external organization ID of the institution that the student has decided to attend. The system displays the external organizations for which you selected the Student Response - School Type check box.

You can enter a free-form institution name by tabbing out of the External Org ID field without entering a value and entering an institution in the field to the right. This way, the institution does not have to enter in all possible external institution codes. To enter a free form institution, you must select the Free Form Institution check box on the Installation - AD page.

Date

The date the response reason was entered. The default date is your system date.

Application Summary

ADM_APPL_SUMM

Student Admissions, Applicant Summaries, Application Summary

View summary information about any application stored for an applicant.

Application Detail

ADM_APPL_SEC

Click the Application Detail link on the Application Summary page.

View application detail information.

Batch Application Fees

RUNCTL_SFPBAAPP

Student Admissions, Application Fees and Deposits, Application Fees Process

Calculate application fees for a group of applicants. The Batch Application Fees process updates each applicant's application fee status on the Application Data page to Completed. The process also updates each applicant's customer account in PeopleSoft Student Financials if appropriate.

Application Fees (Batch)

APP_FEE_CALC

Student Admissions, Application Fees and Deposits, Review Batch Application Fees

View application fee information generated by the Batch Application Fees process.

You must first run the Batch Application Fees process via the Batch Application Fees page.

Application Fee Calc Messages

APP_CALC_MESSAGES

Student Admissions, Application Fees and Deposits, Application Fee Calc Messages

View messages generated by the batch application fees process.

BasisAdmit

ADM_BASIS_ADMIT.BASIS_ADMIT_CODE

BasisAdmitDL

ADM_BASIS_ADMIT.DESCR254

BasisAdmitDE

BASIS_ADMIT_TBL.DESCR

BasisAdmitDS

BASIS_ADMIT_TBL.DESCRSHORT

BasisAdmitAcadProg

ADM_BASIS_ADMIT.ACAD_PROG

BasisAdmitTerm

ADM_BASIS_ADMIT.ADMIT_TERM

BasisAdmitBeginDt

ADM_BASIS_ADMIT.BEGIN_DT

BasisAdmitEndDt

ADM_BASIS_ADMIT.END_DT

Basis of Admission Setup

BASIS_ADMIT_TABLE

Set Up SACR, Product Related, Recruiting and Admissions, Application Evaluation, Basis of Admission Table

Define basis of admission codes. You link these codes to applicants and students on the Basis of Admission page.

Basis of Admission

ADM_APPL_BASIS_ADM

Records and Enrollment, Career and Program Information, Basis of Admission

Assign the basis of admission to an applicant or student.

Include In Offer

Select this check box to include the code, description, short description, and long description by default on the admission offer letter for any applicant to whom you assign this basis of admission code. When you select this check box, the system automatically selects the Include in Offer check box on the Basis of Admission page.

Include In Transcript

Select this check box to include the code and long description by default on the transcript for any student to whom you assign this basis of admission code. When you select this check box, the system automatically selects the Include in Transcript check box on the Basis of Admission page.

Long Description

Enter a default long description for this basis of admission code. The long description appears by default on the Basis of Admission page after you assign this code to the applicant or student.

The long description should clearly state the basis for admission. For example, you could say, "The applicant's composite SAT score exceeded the minimum score required for admission to the program." You can have another code that represents grade point average, and another that represents letters of referral, for example. Thus, if you admitted a person based on their SAT score, grade point average, and letters of referral, you could assign all three bases of admission codes to the person.

AdmCommentCd

ADM_COMMENTS.ADM_COMMENT_CD

AdmCommentDL

ADM_COMMENTS.DESCRLONG

AdmCommentDE

COMMENT_CDE_TBL.DESCR

AdmCommentDS

COMMENT_CDE_TBL.DESCRSHORT

AdmCommentTerm

ADM_COMMENTS.ADMIT_TERM

AdmCommentProg

ADM_COMMENTS.ACAD_PROG

AdmCommentBegin

ADM_COMMENTS.BEGIN_DT

AdmCommentEnd

ADM_COMMENTS.END_DT

AdmCommentType

ADM_COMMENTS.COMMENT_TYPE

Admissions Comments Table

ADM_COMMENTS_TABLE

Set Up SACR, Product Related, Recruiting and Admissions, Application Evaluation, Admissions Comments Table

Define admission comment codes.

Admissions Comments

STDNT_ADM_COMMENTS

Student Admissions, Application Evaluations, Application Decisions, Admission Comments

Assign admission comments to applicants.