10 Viewing Documents

The WebCenter Content user interface has the ability to view documents directly in a standard browser next to the document properties. Single and multipage documents, revisions, and metadata can all be easily viewed without leaving the WebCenter Content user interface.

This chapter has the following sections:

• Section 10.1, "About Viewing Documents"

• Section 10.2, "Viewing Documents on the Document Page"

• Section 10.3, "Changing the Document View"

• Section 10.4, "Viewing Alternate Renditions"

• Section 10.5, "Viewing the Native File"

• Section 10.6, "Viewing Previous Document Revisions"

• Section 10.7, "Using Links"

10.1 About Viewing Documents

Oracle WebCenter Content converts many document formats to versions that are displayed on the Document page within a standard web browser. This means that even if someone does not have the native software that created a document, they can still view and share the document. In addition to viewing documents, a variety of additional tasks can be done from the Document page, which has the following main sections:

1. Banner Section

2. View Area

3. Properties Section

Figure 10-1 Oracle WebCenter Content Document Page

10.1.1 Banner Section

The banner section lets you do these tasks:

• File an unfiled document or view the path to a filed document's location in the context of Oracle WebCenter Content

• Mark a document as a favorite

• View links to the document

• Check in new revisions of documents

• Access more tasks from the More menu

• Log out of Oracle WebCenter Content

10.1.2 View Area

Depending on the document format and how your system is configured, Oracle WebCenter Content converts uploaded documents into formats that are viewable using a standard web browser or document viewer. If your system can display a viewable rendition of the document, it is displayed in the preview area. It provides a toolbar for these tasks:

• Going to specific pages

• Zooming the page view

Certain types of documents provide additional viewing and navigation tools, if enabled. The side of the view area can expand to display thumbnail images of the document pages which can also be used to navigate to specific pages.

10.1.3 Properties Section

The properties section displays a summary of document properties with the option to display all properties, including security metadata. From the document properties area you can do these tasks:

• Download a copy of the native file

• View or download any generated rendition

• Add attachments to the document

• View and edit metadata and security properties

• View workflow details of documents in a workflow and check in, approve, or reject items assigned to you.

10.2 Viewing Documents on the Document Page

Documents can be accessed from the Find Documents Page and viewed on the View Documents Page. How to access the documents depends on if the results list is set to display as List, Thumbnail, or Tabular:

• If set to List or thumbnail, click either the thumbnail or document name to view the document

• If set to Tabular, click the View icon or document name to view the document

10.3 Changing the Document View

The View Documents page toolbar allows you to change how a document is displayed in the view area. Using the toolbar, you can:

1. Navigate multipage documents

2. Increase or decrease the display size of the document

Additionally, the side pane of the view area can expand to display thumbnail images of each page of the document. Click a page in the thumbnail pane to go to that page.

Figure 10-2 Oracle WebCenter Content Document Page Toolbar

10.4 Viewing Alternate Renditions

Alternate renditions are available for most documents when converted to HTML dynamically or when converted to some other web-viewable format at the time a document is uploaded. Dynamic conversions are not available for some native document formats, and also must be converted each time you select it. Web-viewable renditions are typically available for a wide range of native document formats and are converted once when a document is uploaded.

Dynamic conversions of documents can be viewed in a standard web browser outside of the View Documents page by:

• Selecting View Dynamic Conversion from a contextual menu. To access the contextual menu, right-click a document in a results list.

• Clicking Dynamic Conversion under the Renditions area in the Properties section of a View Documents Page.

Figure 10-3 Contextual Menu from Search Page

Web-viewable renditions of documents can be viewed in a standard web browser outside of the Document page by:

• Selecting View Web Rendition from the list toolbar menu. To access the list toolbar menu, select a document in a results list.

• Clicking Web-Viewable under the Renditions area in the Properties section of a View Documents page.

10.5 Viewing the Native File

If you have the software to open a native version of a document, you can download a copy and view it using the native software by clicking Native File in the Renditions area on the Summary tab of a View Documents page. See Chapter 12 for information on downloading a document.

10.6 Viewing Previous Document Revisions

The view area of the View Documents Page provides access to all previous revisions of a document. Revision numbers are listed above the View Documents page toolbar. Clicking a revision number displays that revision of the document in the view area and the metadata of that revision in the document properties section.

Figure 10-4 Revision Tabs in Document View

10.7 Using Links

Links to view a document can be easily shared with others. If a person does not have rights to view a document, it remains secure and is not displayed. Document links can be displayed in these ways:

• Clicking the Link icon in the View Documents page banner section

• Selecting Get Links from the More menu in the View Documents page banner area

• Clicking the Get Links icon in the results list toolbar on the Find Documents page

• Right-clicking a document in a results list and select Get Link from the contextual menu

Links can also be displayed for folders and libraries.