Creating Purchase Order Schedules

This section discusses how to:

Enter purchase order schedule information.
Enter purchase order schedule one-time address information.
Enter schedule sales and use tax (SUT) information.
Update schedule value-added tax (VAT) details.
Enter schedule details.
Enter schedule price adjustments.
Enter schedule miscellaneous charges.
Enter schedule third-party supplier miscellaneous charges.

Pages Used to Create Purchase Order Schedules

Page Name	Definition Name	Navigation	Usage
Maintain Purchase Order - Schedules	PO_SCHEDULE	select Purchasing, then select Purchase Orders, then select Add/Update POs, then select Maintain Purchase Order - Purchase Order Click the Schedule button next to a purchase order line on the Maintain Purchase Order - Purchase Order page.	Specify ship to, quantities, due dates, comments, SUT, miscellaneous charges, price adjustments, and multiple distributions per schedule within a purchase order line.
Item Description	PO_ITEM_DESCR, PO_ITEM_DESCR2	Click the item description link on the Maintain Purchase Order - Schedules page.	Enter and view descriptions for a specific item. The item description link includes the first 30 characters of the item's description in the Transaction Item Description text box on the Item Description page.
Details for Schedule	PO_SCHED_DTLS	Click the Schedule Details button on the Maintain Purchase Orders - Schedule page.	Review or add schedule details to the selected schedule line.
PO ShipTo Address	PO_ONE_TIME_ADDR	Click the Ship To Address button on the Maintain Purchase Order - Schedules page.	Set up a one-time ship to address for the selected purchase order schedule. You cannot define a one-time address for direct shipment purchase orders. To change the address for a direct shipment you must go to the sales order in PeopleSoft Order Management and make the address change there.
Price Adjustments for Schedule	PO_VAL_ADJ	Click the Value Adjustment button on the Maintain Purchase Order - Schedules page.	Adjust the price of a schedule.
Miscellaneous Charges for Schedule	PO_SCHED_MISC	Click the Miscellaneous Charges button on the Maintain Purchase Order - Schedules page.	Change miscellaneous charges on this schedule.
Schedule - 3rd Party Supplier	PO_SCHED_MISC_3RD	Click the Third Party link on the Miscellaneous Charges for Schedule page.	Select a third-party supplier to whom to pay the miscellaneous charge.
Sales/Use Tax Information for Schedule	PO_SCHED_SUT	Click the Sched Sales/Use Tax button on the Maintain Purchase Order - Schedules page.	Enter the SUT information for the schedule.
VAT Information for a Schedule	PO_SCHED_VAT	Click the Schedule VAT button on the Maintain Purchase Order - Schedules page.	Review and update VAT details for this schedule. This page is accessible only if the General Ledger business unit on the Purchasing business unit links to a valid VAT entity.
Direct Shipment	PO_SCHED_OM	Click the Schedule Direct Shipment button on the Maintain Purchase Order - Schedules page.	View sales order information about a drop-shipment purchase order. The purchase order must have a direct shipment. Drop-ship orders are not eligible for receiving in PeopleSoft Purchasing, because they are normally sent directly to a customer site and received there.
PO ShipTo Comments	PO_COMMENTS_SEC	Click the Add Ship To Comments link on Maintain Purchase Order - Schedules page.	Enter comments for a transaction. You can enter a unique comment, or you can select from predefined standard comments.
Pegging Workbench	IN_PEG_DETAIL_SP	Click the Statuses tab on the Maintain Purchase Order - Schedules page. Click the Pegging Workbench button on the Maintain Purchase Order - Schedules page.	Apply, change, or remove pegs from items.
Pegging Inquiry	IN_PEG_DETAIL_SP	Click the Statuses on the Maintain Purchase Order - Schedules page. Click the Pegging Inquiry button on the Maintain Purchase Order - Schedules page.	View pegging information for line items.
Qualified Distributions page	PO_DIST_PEG	Click the Pegging Workbench or Pegging Inquiry buttons on a purchase order schedule that is associated with multiple distribution lines.	Select the purchase order distribution that you want to maintain or view the pegging information for.

Maintain Purchase Order - Schedules Page

Use the Maintain Purchase Order - Schedules page (PO_SCHEDULE) to specify ship to, quantities, due dates, comments, SUT, miscellaneous charges, price adjustments, and multiple distributions per schedule within a purchase order line.

Navigation

select Purchasing, then select Purchase Orders, then select Add/Update POs, then select Maintain Purchase Order - Purchase Order

Click the Schedule button next to a purchase order line on the Maintain Purchase Order - Purchase Order page.

Image: Maintain Purchase Orders - Schedules page

This example illustrates the fields and controls on the Maintain Purchase Orders - Schedules page. You can find definitions for the fields and controls later on this page.

The Schedules page displays header information for the purchase order, such as the purchase order ID, date, and status. The page also displays schedule details for purchase order lines. The Lines group box provides basic information about individual lines and the Schedules grid box provides detailed schedule information.

Click the Finalize Document button to finalize all referenced requisitions for the current purchase order. The system verifies that all line distributions in the purchase order schedule have the associated predecessor requisition distributions. If the associated requisition has been finalized, the system de-associates the requisition from the purchase order before running budget checking to avoid over liquidating the pre-encumbrance.

If multiple purchase order schedules are associated to the same requisition schedule, the entire requisition schedule may be finalized from any of the related purchase order schedules.

The system does not display this button if commitment control is off or if the purchase order is not sourced from a requisition, and thus has no predecessor.

Click the Undo Finalize Entire Document button to reverse finalizing the referenced requisitions for this purchase order.

The system does not display this button if commitment control is off or if the purchase order is not sourced from a requisition, and thus has no predecessor.

Note: If you identify a distribution line as final for less, you must run budget checking afterwards.

Note: If a schedule is a PeopleSoft Order Management direct shipment, the system displays a warning when you change, delete, or cancel the schedule. Changes that you make to schedules here that are related to PeopleSoft Order Management do not update the related information in the PeopleSoft Order Management application. You can tell if you have a direct shipment, because the Schedule Direct Shipment button appears on the Maintain Purchase Order - Schedules page, instead of a ShipTo Address button.

PO Status

Current status of the entire purchase order. Valid status values are Initial, Open, Pending Approval, Approved, Dispatched, Canceled, and Complete.

Description

Click the Item Description link to view a description of the item. The link displays in the Lines group box next to the item ID.

Add Ship To Address Comments

Click to access the PO ShipTo Comments page.

Details

Use the Schedules grid box to view and maintain a variety of schedule information for purchase order lines that appear in the grid box. The Details tab enables you to define basic schedule information for the purchase order line.

Sched (schedule)

Displays the schedule number used by the system to track multiple schedules for a purchase order line. The system automatically assigns the number.

Click the Details button to access the Details page where you can view or maintain schedule details.

See Details for Schedule Page.

Due Date

Displays the default due date for the schedule. If there is no default due date, the system calculates one by adding the lead-time days to the purchase order date. You can override the due date for each schedule as long as it is not earlier than the purchase order date.

If the item is an inventory item and an Inventory business unit is entered on the first distribution line of the schedule on the Distribution Details page, the due date is validated against the closure calendar definition for the PeopleSoft Inventory business unit. This ensures that the business unit is open to receive merchandise on that day. If the date is not a valid date for that business unit, the system issues a warning for you to accept the date anyway or use the next available date.

If the item is not an inventory item, the shipping due date is validated against the closure calendar definition for the PeopleSoft Purchasing business unit.

When you create a change order by adding a line to the purchase order on a purchase order that has a due date in the past, the system will populate the due date for the new line with the current date plus lead time days, if a lead time exists for the category. Otherwise, the current date will appear in the Due Date field.

When the purchase order is created using the copy from purchase order method, the due date is calculated again. If the resulting calculated date is greater than the due date copied from the copied purchase order, then the calculated date is set as the due date for the new purchase order. If the calculated date is less than the copied due date, the copied due date is retained as the due date in the new purchase order.

Click the Schedule Direct Shipment button to access the Direct Shipment page. Use the Direct Shipment page to view PeopleSoft Order Management sales order information related to the direct shipment.

Ship To

Ship to destination. A change to the ship to can result in a price change, a sales and use tax recalculation, or a VAT recalculation.

Ship To GLM (ship to global location number)

Displays the global location number for the corresponding ship to location, if available.

Click the Ship To Address button to access the PO ShipTo Address page. Use this page to set up a one-time ship to address for the selected purchase order schedule.

Note: You cannot define a one-time address for direct shipment purchase orders. To change the address for a direct shipment you must go to the sales order in PeopleSoft Order Management and make the address change there.

PO Quantity

The purchase order quantity for the first schedule automatically changes to the entire line quantity. You can override the quantity with a lower number and insert a second schedule for the difference.

The purchase order quantity for the second schedule automatically changes to the difference between the line quantity and the quantity on the first schedule.

If you update the line quantity and have only one schedule, the system updates the schedule automatically. If you have multiple schedules, you must update the schedules manually so that the total schedule quantity equals the line quantity.

Changing the schedule quantity never updates the line quantity. This field is not available for entry for amount only lines.

When you change the purchase order quantity or amount by changing the price, the system verifies the distribution method and liquidation methods. If the distribution method is Amount or if the method is Quantity and the liquidation method is Amount, the system does not allow the quantity or amount to be reduced to less than the quantity or amount vouchered. Also when you change the price, the system does not allow you to make changes when there are vouchers matched to the line or schedule. The system provides a message that you should unpost and unmatch the voucher before it allows the change.

Price

The system calculates the price for the items.

Price calculations can range from simple to complex, depending on the factors you set up.

If there is a contract associated with the line, the system uses the contract rules to determine the price. Contract rules include whether to use the contract base price or the supplier price for the unit of measure on the purchase order. Contract rules also determine which sets of price adjustments the system considers (contract price adjustments and supplier base price adjustments) and in what order.

If you are ordering items by description only, you must enter the price manually. While price is not required, if you have entered schedules without prices, you'll get a warning when you save the purchase order.

This field is not available if the purchase order is used with a recurring purchase order voucher.

Amount

The system calculates the extended amount as the schedule price multiplied by the schedule quantity. This is the merchandise amount of the schedule. It does not include other amounts associated with the schedule, such as freight and tax.

You can override the schedule merchandise amount here, unless the item definition or contract definition for the item on the line does not allow the price to be changed on the purchase order.

This field is not available if the purchase order is used with a recurring purchase order voucher.

Status

Displays the status of the purchase order line schedule.

Click the Value Adjustment button to access the Price Adjustments page.

See Price Adjustments for Schedule Page.

Click the Miscellaneous Charges button to access the Miscellaneous Charges page where you can view and update price information.

See Miscellaneous Charges for Schedule Page.

Click the Sched Sales/Use Tax button to access the Sales/Use Tax Information page.

See Sales/Use Tax Information for Schedule Page, Sales/Use Tax Information for Schedule Page.

Click the Distributions/ChartFields button to access the Distributions page.

See Creating Purchase Order Distributions.

Statuses

Click the Create Schedule Change button to change an attribute on the purchase order schedule. This button and functionality are available only if the purchase order is in Dispatched status.

When you click this button, all fields defined on the Chng Ord Template (purchase order change template) page become available for entry and can be changed.

When you save the purchase order, a change order is created. If approval is required before dispatching it to the supplier, the change order must go through the approval process.

Click the Cancel Schedule button to cancel the purchase order schedule. This button is available if the purchase order status is Dispatched. If you cancel a dispatched schedule, a change order is created.

This button is also available when the purchase order status is Approved, but only if the purchase order was previously dispatched and subsequently changed and approved.

To cancel the schedule, you must have the authority to cancel purchase orders on the User Preferences - Procurement: Purchase Order Authorizations page.

Click the Pegging Workbench button to access the Pegging Workbench page. Use this page to view and maintain the pegging information associated with this purchase order schedule.

See Using Pegging with Requisitions in PeopleSoft Purchasing.

See Understanding Pegging.

Click the Pegging Inquiry button to access the Pegging Inquiry page. Use this page to view the demand for this purchase order.

See Using Pegging with Requisitions in PeopleSoft Purchasing.

See Understanding Pegging.

Shipment

Use this tab to define purchase order line shipping details. This information is similar to fields used for the purchase order header. Refer to those fields for additional descriptions.

Attention To

Displays the person to whom, or place to where the services or goods are to be delivered. If the purchase order's scheduled shipment originated from the requisition, the Attention To field value is carried onto the purchase order. When the purchase order schedule is manually entered, this field will be blank. This field value is Multiple Recipients if there are more than one person or place that this shipment is to be distributed to.

Revision

Displays the manufacturer's product revision number of the item ordered. If the ship to is a PeopleSoft Inventory business unit and the item is under revision control in that business unit, the revision number defaults to that revision number effective on the due date.

Time Due

Displays the time that the shipment is due.

Original Promise Date

Displays the date on which the supplier originally committed to deliver the item. The default due date appears by default in this field and is updated when the item or item category (ad hoc items) changes. If you override the due date on the PO Defaults page, the purchase order date plus the number of lead time days defined for the item or item category (ad hoc items) will be used, not the overridden due date. You can override the original promise date on the PO Defaults page.

Ship Date

Displays the actual date on which the line item was shipped by the supplier.

Custom Price

Select this check box to indicate that you entered a custom price on the schedule.

Zero Price

Select to indicate that the price for this item is zero.

Frozen (Planning)

Select to prevent PeopleSoft Supply Planning from changing the schedule. The two schedule changes that PeopleSoft Supply Planning can recommend include rescheduling the due date to ensure supply is on hand for a particular demand and canceling the schedule if demand does not exist.

Ship Via

Displays the ship via code for a carrier or method of shipment. You define ship via codes for SetID using the Purchasing Options page.

Matching

Use the Matching tab to view and maintain default price tolerances for the PeopleSoft Payables Matching process (AP_MATCH) that matches purchase orders, receipts, and vouchers to verify supplier charges. If you do not specify tolerance values for the business unit, the system uses tolerance values defined for the item's purchasing attributes.

Match Status

Displays the match status for this purchase order line.

Matching

Select a method for matching and verifying supplier charges at the line level. Methods include:

ERS (evaluated receipt settlement ): Select to indicate that the system matches the line based on the purchase order header match control.

Full Match: Select to indicate that the system does not match the line.

No Match: Select to indicate that the system matches the line.

Price Tolerance Over and Price Tolerance Under

Enter the amount over or under the individual item price that you plan to allow on the voucher and still have the transaction qualify for a match.

% Unit Price Tolerance Over (percent unit price tolerance over) and% Unit Price Tolerance Under (percent unit price tolerance under)

Enter a percentage amount over or under the individual price that you plan to allow on the voucher and still have the transaction qualify for a match.

Ext Price Tolerance (extended price tolerance)Ext Price Tolerance - Under (extended price tolerance - under)% Ext Price Tolerance% Ext Price Tolerance - Under

Enter the amounts or percentages over or under the extended item price (price multiplied by quantity) that you plan to allow on the voucher and still have the transaction qualify for a match.

Receiving

Use the Receiving tab to view and maintain receiving information.

Reject Qty Over Tolerance (reject quantity over tolerance)

Select to reject a shipment at receiving time if the quantity received is over the tolerance set in the Qty Rcvd Tolerance % (quantity received tolerance percentage) field.

Qty Rcvd Tolerance % (quantity received tolerance percentage)

Displays the quantity received tolerance percentage for the item on the purchase order.

Close Under Quantity Percent

Enter the percentage that represents the under quantity tolerance for receiving this purchase order line. The percentage entered here is then used by PO close in determining if the PO line is eligible for closing.

Freight

Use the Freight tab to view and update information about freight terms for this schedule.

Freight Terms

Displays the freight term code that applies to the schedules for this purchase order. You define the code for SetIDs on the Purchasing Options page.

Arbitration

Displays the freight and transportation arbitration plan for this business unit.

Charge Method

Displays the method by which freight is charged for the purchase order. This value can be overridden for the schedule on the Details for Schedule page. Values are:

Volume: Freight is charged by the volume of the shipped item.

Quantity: Freight is charged by the number of packages.

Value: Freight is charged by the value of the order.

Weight: Freight is charged by the weight of the items.

Freight Charge Override

Select this check box to override the freight charge set on the Purchase Order Defaults page with the values entered on this page.

RTV

Use the RTV (return to vendor) tab to define exchange returns to vendors associated with this purchase order line schedule. By assigning the RTV information, the PO schedule is identified as the order of the item being exchanged for the item on the return to vendor. A return to vendor for exchange will not be eligible for closing until the exchange item is identified on a PO schedule.

Note: When the due date is changed for a fully-received schedule, the system checks for any supplier returns for that schedule. If there is a return to vendor, the system prevents you from changing the date.

BU RTV (business unit return to vendor)

Select a business unit to which the supplier return is going to be assigned.

RTV ID (return to vendor ID)

Select a RTV ID. You must first specify a business unit before you can select a RTV ID.

RTV Line (return to vendor.line)

Select a RTV line. The available selections are based on the RTV ID that you enter.

Maintenance WO

Use the Maintenance WO (maintenance work order) tab to define information work order details.

Note: This will not appear on this page if PeopleSoft Maintenance Management is not installed.

If the purchase order was created through the PeopleSoft Purchasing sourcing processes the work order information fields on this page will already be populated with the values that came through the sourcing processes. If work order information does not already exist you can manually associate the work order information with the purchase order using the fields on this page. This page is used to associate non-inventory and ad hoc (description-only) items to purchase order schedules with a work order. If work order information is specified, then all distributions are associated with the work order specified. Use the Pegging Workbench to associate inventory items to a work order.

When you associate a work order with a purchase order the system will copy the distributions from the work order parts template, including distribute by method, distribution percentage, general ledger business unit, ChartFields, and projects information.

Maintenance WO Unit (PeopleSoft Maintenance Management work order business unit)

Select the PeopleSoft Maintenance Management business unit.

Maintenance WO (maintenance work order)

Select the work order you want to associate with this purchase order.

Task Number

Select the work order task number.

Resource Type

Select the type of resource you are defining a purchase order for. Values are:

Labor.
Material.
Tools.

Resource Line No. (resource line number)

Select the resource line number associated with the work order, work order task, resource type entered. If the ad hoc (description only) item on the purchase order line doesn't exist on the work order, you can leave the resource line blank. At save, the system will add the ad hoc (description only) item to the work order task.

Custom Fields

The user definable fields in this Custom Fields section are available when you check the Enable Custom Fields checkbox on the Purchasing Installation Options page. You can customize these fields for your use. The custom fields are informational only. .

For more information on Custom Fields SeeUnderstanding User-Definable Fields

Changing Work Order Information

If the purchase order distributions are associated with a requisition, you must clear the requisition before you can change the work order information. Also, if the work order is associated with the purchase order schedule (non-inventory and ad hoc (description-only) lines), when you make a change to the purchase order and reopen the quantity back on the requisition, the system will reopen the requisition pegs to the work order. Changes that can cause this behavior are reducing quantity, canceling a distribution, and deleting a distribution. If the purchase order is for an inventory item, reopening the requisition quantity does not reopen the pegs. You must manually redo the pegging.

PO ShipTo Address Page

Use the PO ShipTo Address page (PO_ONE_TIME_ADDR) to set up a one-time ship to address for the selected purchase order schedule.

You cannot define a one-time address for direct shipment purchase orders. To change the address for a direct shipment you must go to the sales order in PeopleSoft Order Management and make the address change there.

Navigation

Click the Ship To Address button on the Maintain Purchase Order - Schedules page.

Note: This page is not available for direct shipment purchase orders.

One Time Address

Location Type

Select an alternative location type other than the supplier location specified on the supplier Location page.

The location type that you enter here automatically overrides the previous location defaults.

Values include:

Order of Acceptance: In Taxware, this is also known as the Point of Order Acceptance (POA). This indicates the location that the order was accepted. In some states, the order of acceptance identities tax applicability. For Taxware, this is the supplier location where the buyer order is approved and accepted. This is generally the order entry location.

Point of Order: This option applies to Taxware software only. Point of order is the supplier location where the buyer order is generally received. Values are:

Ship From: Location from which the order was shipped.

Ship To: Location for which the order will ship.

Note: This field is only available when the Taxware software is installed.

If you leave this field blank, the TaxCalc process derives the address information from supplier Location page.

GeoCode

Click this link to select a new geocode.

Sales/Use Tax Information for Schedule Page

Use the Sales/Use Tax Information for Schedule page (PO_SCHED_SUT) to enter the SUT information for the schedule.

Navigation

Click the Sched Sales/Use Tax button on the Maintain Purchase Order - Schedules page.

Tax Destination

Location code on which the SUT calculation for the schedule should be based. This is also known as the tax basis.

Note: This option appears by default from the supplier Information - Tax Options, Purchasing Item Attributes, and Purchasing Item Category pages.

Ultimate Use Code

In most cases, sales tax is computed as a use tax based on the tax code applicable to the ship to or usage destination. However, how merchandise is ultimately used may also result in a different tax rate within the same ship to or usage destination. Enter an ultimate use code to override the default tax rate for a location.

Note: This option appears by default from the supplier Information - Tax Options, Purchasing Item Attributes, and Purchasing Item Category pages.

Exception Type and SUT Excptn Cert (sales and use tax exception certificate)

Appears by default from the ship to location for the SUT destination. SUT exception type values include Direct Pay, Exempt/Exonerated, and None.

Calculate SUT (calculate sales and use tax)

Click this button to run the TaxCalc API process, which calculates the sales and use tax. Use this option when Vertex or Taxware is installed.

Calculation Parameters

Include VAT

This setting is especially relevant if each line has separate tax code values for SUT and VAT, in which case it is possible to have both on a given line resulting in a tax-on-tax situation. In these instances, the system calculates VAT, then SUT, either on the net-extended amount for the line or on the sum of the net-extended amount and VAT amount.

If this option is selected, it indicates that the VAT amount needs to be taxed and the system adds the VAT amount to the net-extended amount before calculating SUT.

Include Freight

If selected, indicates that the freight amount needs to be taxed and the system adds the freight amount to the net-extended amount before calculating SUT.

Include Misc Charges (include miscellaneous charges)

If selected, indicates that the miscellaneous charges need to be taxed and the system adds the miscellaneous charges to the net-extended amount before calculating SUT.

Note: The Include Vat, Include Freight, and Include Misc Charges calculation parameters appear by default from the Ship To Location Sales/Tax setup page.

Exception Handling

These exceptions apply to the Schedule Sales/Use Tax Information page:

If the SUT exception type is exempt or exonerated for the ship to location, the system does not call the TaxCalc API to calculate the exception.
If the SUT exception type is direct pay, the system updates the defaults on the SUT Excptn Cert (SUT exception certificate) with the direct pay permit from the ship to location and calls the TaxCAl API to update calculations.
If the SUT applicability is sales and the exception type is none, then send the ship to, ship from, POA, POA address, and geocodes, along with the extended amounts, to the TaxCalc API. Sales tax amounts are updated accordingly and distributed to purchase order lines.
If the SUT applicability is use and the exception type is none, then send the ship to, ship from, POA, POA address, and geocodes, along with the extended amounts, to the TaxCalc API. Set the transaction type to 1 - sales. Sales tax amounts are updated accordingly and distributed to purchase order lines.

VAT Information for a Schedule Page

Use the VAT Information for a Schedule page (PO_SCHED_VAT) to review and update VAT details for this schedule.

This page is accessible only if the General Ledger business unit on the Purchasing business unit links to a valid VAT entity.

Navigation

Click the Schedule VAT button on the Maintain Purchase Order - Schedules page.

Expanding and Collapsing Sections

To manage the VAT data more efficiently, you can expand and collapse sections on this VAT page making it easier to manage the information on this page.

Expand All Sections

Click this button to scroll to and access every section on the page. You can also expand one or more sections by clicking the arrow next to the section's name.

Collapse All Sections

Click this button to collapse all sections displaying only the header information. If you expand one or more sections, you can click the arrow next to the section's name to collapse the section.

Physical Nature

Indicates whether an object is a good or a service. Many countries are required to report the sale and purchase of goods separately from services. The default comes from the customer location, customer or receivables business unit.

Change Physical Nature

Click to override the default physical nature for this item. The system resets all the VAT defaults.

VAT Locations

Location Country

For services only, displays the PeopleSoft Purchasing business unit bill to location country.

Location State

For services only, displays the PeopleSoft Purchasing business unit bill to location state.

supplier Location Country

For services only, displays the supplier's order from location country.

supplier Location State

For services only, displays the supplier's order from location state.

Service Performed Country

The system sets the value for this field depending on the services performed flag setting in the product defaulting hierarchy (for example on the supplier or business unit):

If the flag specifies the ship from location, this field is set to the supplier's ship from location country.
If the flag specifies the ship to location, this field is set to the ship to location country.
If the flag specifies the buyer's location, this field is set to the Purchasing business unit bill to location country.
If the flag specifies the suppliers location, this field is set to the supplier's order from location country.

Service Performed State

The system sets the value for this field depending on the services performed flag setting in the PeopleSoft Purchasing defaulting hierarchy (for example on the supplier or business unit):

If the flag specifies the ship from location, this field is set to the supplier's ship from location state.
If the flag specifies the ship to location, this field is set to the ship to location state.
If the flag specifies the buyer's location, this field is set to the Purchasing business unit bill to location state.
If the flag specifies the suppliers location, this field is set to the supplier's order from location state.

This appears only if the service-performed country requires that VAT be tracked by state or province.

Ship From Country

Displays the supplier's ship from location country. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship From State

If the ship to country is defined as tracking VAT by state or province, it displays the supplier's ship from location state. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship To Country

Displays the ship to location country. In the case of transactions involving goods or freight service transactions, this determines the VAT treatment.

Ship To State

If the ship to country is defined as tracking VAT by state or province, it displays the ship to location state. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

VAT Defaults

Service Type

If the transaction is for a service, it displays Freight or Other as the VAT service type. The value in this field determines whether or not the special rules for freight transport within the European Union apply.

Place of Supply Driver

If the transaction is for a service, displays the usual place of supply (such as the place where VAT is usually liable) for the service. This value is used to help determine the place of supply country and the VAT treatment. Values are: Buyer's Countries, Supplier's Countries, or Where Physically Performed.

Reporting Country

Displays the country for which this VAT will be reported. This is the VAT entity VAT registration country and determines many of the VAT defaults.

Defaulting State

If the reporting country requires that VAT be tracked by state or province, this field displays the state within the reporting country that is used to retrieve values from the VAT Defaults table.

supplier Registration Country and supplier Registration ID

Displays the registration country and ID of the supplier.

Exception Type

Displays the exception granted to the VAT entity. Values are: None, Exonerated, or Suspended. This value is specified on the VAT entity registration.

Certificate ID

If applicable, displays the ID of the VAT exception certificate that may have been issued to the VAT entity.

Calculate at Gross or Net

Indicates how VAT is calculated. Values are:

Gross: The system calculates VAT before it applies any early payment discounts.

Net: The system calculates VAT after it deducts early payment discounts. If there are two percentage discounts, the system uses the larger of the two when it calculates VAT. The system does not use discount amounts, only discount percentages.

The default value comes from the VAT entity driver.

Recalculate at Payment

Select this check box to enable the recalculation of VAT at payment time to allow for any early payment discounts, if you are calculating VAT at gross. This causes the system to adjust the VAT amount at the time of payment if the discount has been taken. This is set on the VAT entity driver in the VAT defaults table.

Declaration Point

Appears for a good or service when you want VAT transaction information to be recognized for reporting purposes. Values are:

Invoice: VAT is recognized at time of invoice.
Payment: VAT is recognized at time of payment.
Delivery: VAT is recognized on delivery.

This value may be set at several levels in the VAT hierarchy, that is, VAT entity registration, business unit options, supplier, or supplier location.

Rounding Rule

Displays the VAT rounding rule. The value comes from the VAT country, VAT Entity, supplier, or supplier location drivers. Values are:

Nat Rnd (natural round): Amounts are rounded normally (up or down) to the precision specified for the currency code. For example, for a currency defined with two decimal places, 157.4659 would round up to 157.47 but 157.4649 would round down to 157.46.

Down (round down): Amounts are rounded down. For example, for a currency defined with two decimal places, 157.4699 would round down to 157.46.

Up (round up): Amounts are rounded up with a rounding precision to one additional decimal place. For example, for a currency defined with 2 decimal places, 157.4659 would round up to 157.47, but 157.4609 would round down to 157.46.

Use Type

Determines the split between recoverable (taxable) and non-recoverable (non-taxable) VAT.

For the Canadian public sector, the use type also determines the rebate of the non-recoverable VAT. VAT rebates are calculated based on statutory rebate rates that are established for each public service body.

The value comes from the VAT defaulting hierarchy, either from the item, item business unit, item category, supplier location, supplier, or purchasing options.

Include Freight

If selected, the system includes any freight amounts in the VAT basis by calculating VAT on the merchandise amount plus any freight amount. This option is only available for exclusive VAT calculation. The value comes from the VAT entity registration driver.

Include Miscellaneous

If selected, the system includes any miscellaneous charge amounts in the VAT basis by calculating VAT on the merchandise amount, plus any miscellaneous charge amount. This option is only available for exclusive VAT calculation. The value comes from the VAT entity registration driver.

Place of Supply Country

Displays the country in which the VAT liable (for services). Place of supply country is determined by algorithm.

Treatment

Displays the VAT treatment. VAT treatment is determined by a complex set of algorithms. Values are:

Domestic Goods Purchase: If the ship from and ship to countries are the same, and the supplier is registered for VAT, the transaction is treated as domestic.
Domestic Service Purchase: If the buyer and seller are both located in the country where the VAT is liable, the transaction is treated as domestic.
EU Goods Purchase: If the ship from and ship to countries are different, the system determines whether both countries are located within the European Union. If so, the system looks at the VAT registration for each trading partner to determine whether the transaction should be treated as an intra-EU purchase, domestic, or outside the scope of VAT.
EU Service Purchase: If each trading partner is located and registered in different EU countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed EU Services Purchase.
Self-Assess Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the supplier is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that VAT on imports should be self-assessed, the transaction will be treated as a self-assess goods import, and both input and output VAT will be recorded.
Self-Assess Service Import: If each trading partner is located and registered in different countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed services import.
Zero-rated Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the supplier is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that only input VAT should be recorded on imports, the transaction will be treated as a zero-rated goods import.
Outside of Scope: If the supplier is not registered for VAT, or if the VAT is liable in a country other than the VAT reporting country, the transaction is treated as outside the scope of VAT.
No VAT Processing: For transactions where the physical nature is goods, if the ship to country has not been defined as a VAT country and the VAT reporting country on the transaction is blank, no VAT information will be recorded.

Within PeopleSoft, detail VAT treatment values on the transaction lines are used for applying the precise defaults applicable to the transaction lines. The treatment is determined based the rules applicable to the transaction.

Applicability

Displays the VAT status. Applicability is determined by an algorithm that makes use of the Applicable field in the VAT defaults table, the value of which may be set at almost every level in the PeopleSoft Purchasing VAT defaulting hierarchy. Values are:

Exempt (not subject to VAT).
Exonerated.
N/A (not applicable): Valid only when VAT treatment is No VAT Processing.
Outside (outside scope of VAT).
Suspend.
Taxable.

VAT Code

Displays the VAT code that defines the rate at which VAT is calculated for this schedule. The default value comes from the VAT country, purchase order options, supplier, supplier location, item category, and item levels in the PeopleSoft Purchasing VAT defaulting hierarchy.

Record Output VAT

Select this check box to enter vouchers where VAT is not included on the invoice but is payable to the VAT authority rather than the supplier. In this case, you account for both input and output VAT for the purchase. This is the case for an Intra-EU Acquisition or when you must account for output VAT on a service supplied by a foreign supplier. This is also referred to as self-assessing for VAT. The value comes from an algorithm that uses the treatment and applicability to retrieve the applicable value from the PeopleSoft-delivered VAT system setup data.

Transaction Type

Displays the code that categorizes and classifies this transaction for VAT reporting and accounting. The default value comes from the VAT entity registration, purchase order options, supplier, supplier location, item category, and item levels in the PeopleSoft Purchasing VAT defaulting hierarchy.

Adjust/Reset VAT Defaults

Any changes that you make to fields on this page may affect VAT defaults on this page. For accuracy and consistency, use these fields to adjust affected VAT defaults or to reset all VAT defaults. Adjusting or resetting VAT defaults only affects fields within the VAT Defaults group box.

Adjust Affected VAT Defaults

Click this button to have the system adjust the VAT defaults that are affected by the changes. All changes that you have made to VAT defaults on this page that affect other VAT defaults on this page will be retained.

Click the i button to list the fields that are to be adjusted.

Note: You should always click the Adjust Affected VAT Defaults button after changing any defaults on the VAT page.

Levels

Enables you to specify the levels to reset when you click the Reset All VAT Defaults button. Values are:

All lower levels: Resets all VAT defaults at lower levels for this page.

This and all lower levels: Resets all VAT defaults on this page and at any lower levels of this page.

This level only: Resets all VAT defaults on this page.

Reset All VAT Defaults

Click to have the system reset the VAT defaults based on the Levels value that you selected. Any changes that you previously made to VAT defaults will be lost.

Note: Reset completely redetermines the VAT defaults. This does not necessarily mean they are reset to their original values. For example, the user may not have changed any VAT default values, but if a VAT driver field changes, you can click Reset All VAT Defaults to redetermine all defaults based on the new driver value.

Details for Schedule Page

Use the Details for Schedule page (PO_SCHED_DTLS) to review or add schedule details to the selected schedule line.

Navigation

Click the Schedule Details button on the Maintain Purchase Orders - Schedule page.

Image: Details for Schedule page

This example illustrates the fields and controls on the Details for Schedule page. You can find definitions for the fields and controls later on this page.

Status

Purchase order schedule status. Values are: Active, Canceled, or Closed.

Schedule Details

Custom Price - No Override

Select this check box to indicate that you entered a custom price on the schedule. When the system needs to recalculate a price, it prompts you for approval before automatically recalculating the price.

If you do not select this check box, but change the price on the schedule, the system selects it for you.

Zero Price Indicator No Charge

Select this check box to indicate that this is a zero-priced line and is considered a no charge item.

Frozen (Planning)

If selected, prevents PeopleSoft Supply Planning from changing the schedule. The two schedule changes PeopleSoft Supply Planning is allowed to recommend include:

Rescheduling the due date to ensure supply is on hand for a particular demand.
Canceling the schedule if no demand exists.

Ship To Location

Displays the ship to destination selected for the purchase order.

Ship to GLN

Displays the global location number for the corresponding ship to location, if available.

Note: If the associated item has a preferred ship to location, the system displays the global location number for that preferred location.

Original Promise Date

Displays the supplier's original promised delivery date. Use this field to track when the supplier promised delivery against the date that the goods were actually received.

Alternatively, you can use the due date on the schedule as the date against which to compare the receipt date for supplier performance tracking.

Doc. Base Amount (document base amount)

Displays the document base amount. This is the Amount value converted to the base currency of the purchase order. The base currency is the currency of the PeopleSoft General Ledger business unit for this PeopleSoft Purchasing business unit.

Matching Controls

Matching

Select the matching method for the schedule. Values are ERS, Full Match, and No Match.

Match Status PO

Displays the match status of the schedule. Values are To Match, Part Matched, Fully Matched, and Unmatched. These are set based on the extent to which the matching process has been completed for the schedule.

The system updates the match status, both from the matching process and from online purchase order maintenance. Online purchase order activity affects the match status if a schedule has already been fully matched and you increase the quantity. In that case, the system resets the match status to reflect a partial match.

Matching Tolerance

When you use matching to verify supplier charges, the system uses price tolerances to determine whether the purchase order and voucher prices are within the tolerances and thus whether the purchase order and purchase order voucher match.

If you leave any of the tolerance fields set to zero or blank, the system interprets this to mean a zero tolerance.

If you don't want to use the tolerance fields, set the amount fields to 99999999.99999 and the percentage fields to 100%.

If you match vouchers against amount-only purchase order lines, multiple vouchers are likely to exist for the same purchase order schedule line. In this case, the under tolerance matching tolerances should not apply. To prevent under tolerance matching exceptions for non-received amount only lines you can do one of these options:

Enter 99999999.99999 in the under tolerance fields for matching to a purchase order.
Use Accounts Payable matching rules.

You can specify multiple matching rules on a purchase order, and on those rules, you can choose to use purchase order tolerances or not. You can modify existing delivered rules (by changing the SQL), or create your own rules that eliminate checking the purchase order lower tolerance percentages for amount only purchase order lines.

See Establishing Matching and Document Association Options.

Unit Price Tolerance Over/Tolerance Under

Amount over and under the individual item price that you plan to allow on the voucher and still have the transaction qualify for a match.

% Unit Price Tolerance Over/Tolerance Under

Percent over and under the individual price that you plan to allow on the voucher and still have the transaction qualify for a match.

Ext Price Tolerance Over/Tolerance Under (extended price tolerance over/tolerance under)

Amount over and under the extended item price (price multiplied by quantity) that you plan to allow on the voucher and still have the transaction qualify for a match.

% Ext Price Tolerance Over/Tolerance Under

Percent over and under the extended item price (price multiplied by quantity) that you plan to allow on the voucher and still have the transaction qualify for a match.

Receiving Controls

Reject Qty Over Tolerance (reject quantity over tolerance)

Select this check box to reject a shipment at receiving time if the quantity received is over the tolerance set in the Qty Rcvd Tolerance % (quantity received tolerance percentage) field.

Early Ship Rjct Days (early shipment reject days)

If you want to reject goods that arrive too early, enter the number of days early a shipment needs to be to qualify for rejection. For example, enter 3 to reject shipments automatically that arrive three or more days early.

Qty Recv Tolerance % (quantity received tolerance percentage)

Displays the quantity received tolerance percentage for the item on the purchase order. This field appears by default from the supplier's UOM and Pricing Info page.

Close Under Quantity Percent

Enter the percentage that represents the under quantity tolerance for receiving this purchase order line.

Freight Calculation Rule

Freight Charge Override

Select this check box to override the freight charge set on the Purchase Order Defaults page with the values entered on this page.

Maintenance WO (maintenance work order)

Displays the PeopleSoft Maintenance Management work order information that you previously entered on the Maintain Purchase Order - Schedules page.

You can change the work order information field values on this page and the changed values will be reflected on the Maintain Purchase Order - Schedules page.

Note: The Maintenance WO section will not appear on this page if PeopleSoft Maintenance Management is not installed.

See Maintain Purchase Order - Schedules Page.

Price Adjustments for Schedule Page

Use the Price Adjustments for Schedule page (PO_VAL_ADJ) to adjust the price of a schedule.

Navigation

Click the Value Adjustment button on the Maintain Purchase Order - Schedules page.

Adjusted Price

Displays the sum of all value adjustments, including base price.

Current Price

Displays the current price on the schedule.

Change Price

Click this link to set the current price value to the adjusted price value. This difference in prices may have been introduced during a price override or if a custom price was set at on the schedule. This link is available only when the adjusted price is not equal to the current price.

If you change the price directly on the schedule line, the current price reflects this change. If this change is made in error, you can click the Change Price link to change the current price back to the adjusted price.

Sort Value Adjustments

Click this link to sort the value adjustments by sequence number.

Value Adjustments

Seq (sequence)

The order in which the system applies adjustments. This distinction can be important if there are percentage adjustments. The amount the percentage represents can vary depending on the order in which the adjustments are applied. You cannot change the sequence number of system-calculated adjustments for the base price of an item or supplier, nor for contract price adjustments.

Type

There are various types of adjustments available for purchase orders.

Indicates the origin of the price adjustment amount. For example, the type is set to CNT (contract) if the purchase order line is associated with a contract and the contract has contract price adjustments defined.

The system calculates some of the adjustments, including the base price adjustment. You can indicate whether the adjustment should be applied for all types, except the base price type.

Base: Base price from the item's Purchasing Attributes page. This is either the item and supplier price or the standard item price. The base price is always the first adjustment and cannot be deleted. Unless the base price adjustment type is user defined, you cannot change it. User-defined base price adjustment types are possible only if you are ordering by description. Values are:

CNT: The price adjustment is from the contract.

TBL: The price adjustment (discount or surcharge) is from the item's Price Adjustments page.

FRT: The price adjustment is from a freight charge.

TAX: The price adjustment is from an SUT amount.

OTH: Other miscellaneous adjustments. If selected, enter the adjustment description in the available text box.

Base Price Type

Identifies where the starting price came from when the value in the Type field is Base. Values are:

Contract: From the contract for the item.

Item Standard: From the standard item price on the item's purchasing attributes.

supplier Std: From the standard item and supplier pricing structure on the item Purchasing Attributes-Item/supplier page or Price Adjustments page.

User: When the user-defined price is used because the staged row is created without selecting the Calculate Price check box.

Adj Meth (adjustment method)

Pct (percent): If selected, the Pct and Price To Base Percentage On fields become available for entry. Enter the adjustment percent and indicate whether you want the adjustment percentage applied to the base price or to the price as calculated.

For example, suppose that you have a base price of 100 and two percentage adjustments of -10 percent each.

If you select Base, the system applies each adjustment to the base price and totals the adjustments for a total adjustment of -20 and an adjusted price of 80.

If you select Calculated, the system applies the adjustments incrementally according to the adjustment sequence number. The first adjustment of -10 percent is applied to the base price of 100 for an adjustment of -10 and an incremental price of 90. The second adjustment is applied to the calculated incremental price of 90 for an adjustment of -9 and an adjusted price of 81.

Amt (amount): Enter an adjustment amount.

Amount and percent adjustments can be either positive (surcharge) or negative (discount).

System Adjustment Info

If you have a contract or an item-supplier relationship on the line, there may be price adjustments associated with the item. The price adjustments associated with the item appears in the System Adjustment Info group box.

Ship To

Location to which the adjustment pertains.

UOM

UOM for which the adjustment should be applied.

Qty Needed (quantity needed)

Displays the quantity needed to qualify for the adjustment.

Actual

Displays the actual quantity on the schedule.

Miscellaneous Charges for Schedule Page

Use the Miscellaneous Charges for Schedule page (PO_SCHED_MISC) to change miscellaneous charges on this schedule.

Navigation

Click the Miscellaneous Charges button on the Maintain Purchase Order - Schedules page.

Adjusted Price

Displays the price on the schedule including any price adjustment amounts.

Current Price

Displays the current price on the schedule.

Misc. Charges

Calculation Method

If the charge type has appeared by default from the Miscellaneous Charges - Miscellaneous page, the calculation method associated with the default appears here. If the charge was entered on the schedule, the % Value method is selected and you can enter values in the Value % and Flat Amount fields.

Value % (value percentage)

If the miscellaneous charge is a percentage of the unit price, this is the percentage of the charge.

Flat Amount

If the miscellaneous charge is a flat amount, this is the amount of the charge.

More Details

Select the More Details.

Actual Chrg (actual charge)

Select if this is an actual charge, rather than an estimate. The system displays the miscellaneous charge origin. Values are:

Allocated: Charges are allocated from the header miscellaneous charges.

Calculated: Charges are calculated from the item and supplier miscellaneous charges setup.

Entered.

LC Comp (landed cost component)

If selected, indicates that the charge is a landed cost. This is a display-only field.

Schedule - 3rd Party supplier Page

Use the Schedule - 3rd Party supplier page (PO_SCHED_MISC_3RD) to select a third-party supplier to whom to pay the miscellaneous charge.

Navigation

Click the Third Party link on the Miscellaneous Charges for Schedule page.

Adjustment Amount

The amount of the miscellaneous charge from the Schedule - Miscellaneous Charges page appears.

Currency

Currency of the charge amount appears by default from the supplier location default currency when the third-party supplier location is specified.

Adj Base (adjustment base)

Adjustment amount expressed in the base currency.