Daily/Weekly List of Events Detailed (SAMPLE_EVENT_LIST_DETAILED.REP with REP_EVORD.FMX)

This is a line report that is extremely useful as a daily or weekly communication tool to all departments in the hotel about upcoming catering events, the location where they are being held i.e., the function space, number of attendees, set-up style, etc. It is somewhat more detailed than its sister report ‘Daily/Weekly List of Events – Simple'. In addition to the basic event details, this report also prints items from the booking level like the responsible managers, booking and catering status as well as event status. Event notes can optionally be printed, and the report indicates if there are sleeping rooms associated with the catering events or not. The report is sorted and grouped first by date and then within each date sorted by booking ID, followed by event start time.

Note: When printing this Report help topic, we recommend printing with Landscape page orientation.

Note: This report requires that the user be granted the EVENT PRINT permission in the selected property to run the report. Also, the Property LOV in this report is further limited by the properties to which the user has the appropriate access granted.

This is a customizable report.

Selection Criteria

Account. Select an account to print only events linked to that account.

Contact. Select a contact to print only events linked to the contact.

Business Block. Select a Business Block to print only events linked to that business block.

Note: When selecting a Master Block ID in the Bus.Block filter, Opera will also include the Sub Block IDs linked to that Master. The report will then print all Events linked to the Master and its Sub Blocks. If a Sub Block ID is selected, only Events linked to that Sub Block will be printed.

Date Range. Select the date range of the events that should be included in the report.

Event Status. Select the status of the events that should be included in the report.

Event Type. Select the event types of the events that should be included in the report.

Function Space. Select a function space to print only events booked in that space.

Event w/o Space Assignment only. If this flag is checked only events that fit the other filter criteria that do not have a function space attached to them will print. Also, when this flag is selected, the Function Space filter will become inaccessible along with any values selected in that filter.

Print Event Notes ?. If checked, event notes will print underneath the Doorcard field on the report.

Print Alternate Events. When checked, alternate events will be included in the report.

Report Type - Daily/Weekly. When DAILY is selected a page break per day will occur. On WEEKLY the report will print continuously for the span of the selected date range.

Copies. Determines the number of copies that will print, when the Print button is selected.

Button Functions

Preview. Use the preview option to view the generated output of this report in PDF format.

Print. Use the Print button to print the report to the selected output.

File. Prints the generated report output to an *.rtf file.

Close. Closes this report screen.

Report Data

The report will print in booking ID order within each date. The primary company name, primary contact name, booking name, booking status, catering status, rooms owner, catering owner, booking ID will print on the booking group level as well as an indication if any sleeping rooms are also part of the booking and there are, how many.

Underneath the booking information the events attached to the booking for the appropriate date are listed in start time order. Information that is printed for each event includes event description, event ID, event status, event start and end time, doorcard, assigned function space, number of attendees and the set-up style for the function space.

If event notes are attached to any event and the Print Event Notes flag has been checked on the report filter form, these event notes will print underneath the Doorcard field of each event.