Daily/Weekly List of Events (SAMPLE_EVENT_LIST.REP with REP_EVORDS.FMX)

This is a line report that is extremely useful as a daily or weekly communication tool to all departments in the hotel about upcoming catering events, the location where they are being held, i.e., the function space, number of attendees, set-up style, etc. The report is sorted and grouped by date, and then within each date the booked events are printed in start time order.

Note: When printing this Report help topic, we recommend printing with Landscape page orientation.

Note: This report requires that the user be granted the EVENT PRINT permission in the selected property to run the report. Also, the Property LOV in this report is further limited by the properties to which the user has the appropriate access granted.

This is a customizable report.

Selection Criteria

Account. Select an account to print only events linked to that account.

Contact. Select a contact to print only events linked to the contact.

Business Block. Select a Business Block to print only events linked to that business block.

Note: When selecting a Master Block ID in the Bus.Block filter, Opera will also include the Sub Block IDs linked to that Master. The report will then print all Events linked to the Master and its Sub Blocks. If a Sub Block ID is selected, only Events linked to that Sub Block will be printed.

Date Range. Select the date range of the events that should be included in the report.

Event Status. Select the status of the events that should be included in the report.

Event Type. Select the event types of the events that should be included in the report.

Function Space. Select a function space to print only events booked in that space.

Event w/o Space Assignment only. If this flag is checked only events that fit the other filter criteria that do not have a function space attached to them will print. Also, when this flag is selected, the Function Space filter will become inaccessible along with any values selected in that filter.

Print Alternate Events. When checked, alternate events will be included in the report.

Report Type - Daily/Weekly. When DAILY is selected a page break per day will occur. On WEEKLY the report will print continuously for the span of the selected date range.

Copies. Determines the number of copies that will print, when the Print button is selected.

Button Functions

Preview. Use the preview option to view the generated output of this report in PDF format.

Print. Use the Print button to print the report to the selected output.

File. Prints the generated report output to an *.rtf file.

Close. Closes this report screen.

Report Data

The report will print one line per event, grouped in date order and sorted in time order. The data shown for each event includes: event description, event start and end times, doorcard, assigned function space, account name, number of attendees and the set-up style.

Account information is displayed according to the following profile type hierarchy: