Preparing for TAC Processing

Access the Test Tables page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select External Test Scores, then select Test Tables).

Image: Test Tables page

This example illustrates the fields and controls on the Test Tables page.

Add a test ID for all applicable TACs.

Access the Test ID Security page (select Set Up SACR, then select Security, then select Secure Student Administration, then select User ID, then select Test ID Security).

Image: Test ID Security page

This example illustrates the fields and controls on the Test ID Security page.

Assign the TAC test IDs that a user can access. The system enforces test ID security in several components throughout the system.

Access the External Test Score Mapping page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select External Test Scores, then select External Test Score Mapping).

Image: External Test Score Mapping page

This example illustrates the fields and controls on the External Test Score Mapping page. You can find definitions for the fields and controls later on this page.

Access the Program Code Table page (select Set Up SACR, then select Foundation Tables, then select Reporting Codes, then select Program Code Table AUS).

Image: Program Code Table page

This example illustrates the fields and controls on the Program Code Table page.

Set up program codes that map to course codes in the TAC input files.

Access the Acad Prog AUS page (select Set Up SACR, then select Foundation Tables, then select Academic Structure, then select Academic Program Table, then select Acad Prog AUS).

Image: Acad Prog AUS (academic program Australia) page (1 of 2)

This example illustrates the fields and controls on the Acad Prog AUS (academic program Australia) page (1 of 2). You can find definitions for the fields and controls later on this page.

Image: Acad Prog AUS (academic program Australia) page (2 of 2)

This example illustrates the fields and controls on the Acad Prog AUS (academic program Australia) page (2 of 2). You can find definitions for the fields and controls later on this page.

Access the DEST Number Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select DEST Number Map).

Image: DEST Number Map page

This example illustrates the fields and controls on the DEST Number Map page. You can find definitions for the fields and controls later on this page.

DIISRTE - Department of Industry, Innovation, Science, Research and Tertiary - was previously known as DEEWR and before that, as DEST.

For TACs that provide prior education data as FACT codes, associate a FACT code with the applicable DEST Reference Number. The system uses the DEST Reference Number and Fact Code mapping to report highest education attainment so that DIISRTE can track the applicant's prior educational details. The following table lists the DIISRTE (DEST) reference numbers:

You can set up FACT codes that are not associated with the applicant's prior education data. In this case, the DEST Reference Number for these FACT codes must be set to Not DEST. The Not DEST mapping setup is optional, and the system uses this setup for its internal processes.

The TAC Load process posts all FACT codes into suspense records. These codes form a part of the candidate data records after the application is posted, regardless of whether the configuration for these codes is maintained on the DEST Number Map page. The system posts the prior education data into the PeopleSoft database only if you have mapped the DEST numbers on the DEST Number Map page.

To view the student DEST information after you import the TAC data, select select Campus Community, then select Personal Information, then select Biographical, then select Personal Attributes, then select Student Data AUS.

Access the Country Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Country Map).

Image: Country Map page

This example illustrates the fields and controls on the Country Map page. You can find definitions for the fields and controls later on this page.

Enter the TAC country code that you want to associate with each PeopleSoft country code. The TAC Load process uses this mapping to load the data listed in the following table:

Note that for VTAC you must have a row in which TAC Country Code AUSTRALIA maps to Country code AUS. This mapping is required so that the TAC Load process can load the VTAC residential and postal address data that do not have a country value.

Access the State Code Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select State Code Map).

Image: State Code Map page

This example illustrates the fields and controls on the State Code Map page.

Enter the TAC state code that you want to associate with each PeopleSoft state code. The TAC Load process uses this mapping to identify the state values in applicant address data.

Access the Organization Table page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select Organization Table, then select Organization Table).

Image: Organization Table page

This example illustrates the fields and controls on the Organization Table page. You can find definitions for the fields and controls later on this page.

Add external organization codes that represent the applicants' schools. The TAC Load process uses the organization codes to post applicant's external education and last school attended data.

You must add the following organization codes if you want to import VTAC files:

Access the School Subject Maintenance page (select Campus Community, then select Organization, then select Create/Maintain Organizations, then select School Subject Maintenance).

Image: School Subject Maintenance page (1 of 2)

This example illustrates the fields and controls on the School Subject Maintenance page (1 of 2).

Image: School Subject Maintenance page (2 of 2)

This example illustrates the fields and controls on the School Subject Maintenance page (2 of 2).

Enter the TAC subject codes and subject code details that you want to associate with each external organization.

Access the External Organization Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select External Organization Map).

Image: External Organization Map page

This example illustrates the fields and controls on the External Organization Map page. You can find definitions for the fields and controls later on this page.

Access the Qualification Level Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Qualification Level Map).

Image: Qualification Level Map page

This example illustrates the fields and controls on the Qualification Level Map page.

Map TAC qualification level codes to PeopleSoft external academic level codes.

Access the Name Prefix Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Name Prefix Map).

Image: Name Prefix Map page

This example illustrates the fields and controls on the Name Prefix Map page.

Enter the TAC name prefix that you want to associate with each PeopleSoft prefix.

VTAC does not provide name prefixes. Therefore, for VTAC, the TAC Run Search/Match Post process automatically inserts a name prefix of Mr if the applicant gender is Male and Ms if the applicant gender is female. The TAC Load process does not log any messages related to name prefix mapping because VTAC does not provide the name prefix in its load file.

Access the Program Action Reason Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Program Action, then select Program Action Reason Table).

Image: Program Action Reason Table page

This example illustrates the fields and controls on the Program Action Reason Table page.

Map program action reason codes to the program action of Admit.

VTAC does not provide a basis of admission. For VTAC, define a program action reason OFFR so that the TAC Load process can assign the program action reason OFFR to the applications with admission offers.

Access the Basis of Admission Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Basis of Admission Map).

Image: Basis of Admission Map page

This example illustrates the fields and controls on the Basis of Admission Map page.

Map the basis of admission values provided by TAC to the action reasons you defined on the Program Action Reason Table page. The TAC Load process uses this mapping to insert the action reasons into admission applications. Additionally, the PeopleSoft DIISRTE reporting processes use the action reasons to report Element 327 - Basis for Admission to Current Courses.

Access the Admit Type Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Admit Type Map).

Image: Admit Type Map page

This example illustrates the fields and controls on the Admit Type Map page.

For SATAC, map external basis of admission codes to admit type values.

Access the Citizenship Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Citizenship Map).

Image: Citizenship Map page

This example illustrates the fields and controls on the Citizenship Map page.

Define citizenship mapping rules to map TAC citizenship codes to citizenship statuses and PeopleSoft residency codes.

Access the Ethnicity Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select External Test Scores, then select Ethnicity Mapping).

Image: Ethnicity Map page

This example illustrates the fields and controls on the Ethnicity Map page. You can find definitions for the fields and controls later on this page.

The TAC Load process uses this mapping to associate UAC FACT Codes to applicants. UAC FACT Codes provide information about an applicant's Aboriginal and Torres Strait Island origin.

The PeopleSoft DIISRTE reporting processes use the ethnicity codes to report DIISRTE Element 316.

The following table shows the required mapping for UAC.

The following table shows the required mapping for VTAC.

The TAC load process uses this VTAC mapping to load the ethnic code from the VTAC Aboriginal and Torres Strait Islander offer file element.

Access the Language Table page (select Set Up SACR, then select Product Related, then select Student Records, then select Enrolment Reporting Codes, then select AUS Regulatory Report Setup, then select Language Table).

Image: Language Table page

This example illustrates the fields and controls on the Language Table page.

Map Department of Industry, Innovation, Science, Research and Tertiary Education (DIISRTE) language codes to the PeopleSoft language codes. The DIISRTE language codes must be the same as the Language Spoken at Home values in the TAC load file. The TAC Load process uses this mapping to load the PeopleSoft language code in the TAC suspense component (for example, the TAC load process loads RU when it finds 3402 for an applicant in a TAC file). The DIISRTE reporting processes use this mapping to report the DIISRTE language code for element 348 (for example, the DIISRTE reporting processes include 3402 in the extract file when it finds an applicant with a RU value in your database).

See Setting Up DIISRTE Reporting Codes

Access the Offer Period Mapping page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Offer Period Mapping).

Image: Offer Period Mapping page

This example illustrates the fields and controls on the Offer Period Mapping page . You can find definitions for the fields and controls later on this page.

You must have a offer period mapping record for each career and admit term combination.

Access the Honors Category Map page (select Set Up SACR, then select Product Related, then select Recruiting and Admissions, then select TAC, then select Honors Category Map).

Image: Honors Category Map

This example illustrates the fields and controls on the Honors Category Map . You can find definitions for the fields and controls later on this page.