Managing Personal Attributes Information

Select this check box to indicate whether the person is of Hispanic or Latino origin.

For further information on guidelines for defining if person is Hispanic or Latino, see http://nces.ed.gov/statprog/2002/std1_5.asp.

If you selected the Person is Hispanic or Latino check box, then select an ethnic group code to further refine the person's ethnicity. When you select a value, row changes occur as follows:

• If no value exists in the drop-down list and you select a value that does not currently exist on the record, the system inserts a new row into the grid.

• If a value exists in the drop-down and that value exists in the grid, when you select a new value from the drop-down, the system updates the existing row.

• If a value exists in the drop-down and blank is selected from the drop-down, nothing affects existing rows.

• If the drop-down value is blank and you select a value that already exists in the grid, nothing happens to the existing rows.

Select this check box to indicate with which ethnic group the person most directly identifies.

Select this check box to indicate that the data has been submitted by a reliable source, such as application data or self service, in response to the IPEDS questions.

This field allows you to select multiple ethnic backgrounds.

Click the Add button to add more than one ethnic group.

The system populates this field based on the value in the EEO Ethnic Group field for U.S. regulatory region ethnic groups or the Ethnic Category for ethnic groups tracked for other regulatory regions.

For any ethnic group codes with a regulatory region of USA, this field should always map to one of these five races:

• American Indian or Alaska Native.

• Asian.

• Black or African American.

• Native Hawaiian or Other Pacific Islander.

• White.

For further information on guidelines for mapping ethnic group codes to the five races, see http://nces.ed.gov/statprog/2002/std1_5.asp.

See Defining Ethnic Groups.

Indicate the share of 100 of which this person derives his or her ethnicity. The system displays a warning if you enter an amount over 100.

Indicates when the ethnicity data was last created or changed, and by whom. The system updates these fields when you save the page. The system stores the OPRID of the user and displays the name of the user.

This field displays the date and time of the most recently added row in the grid.

This field displays the name of the last user to update any row of the grid.

Select this check box to instruct the system to search for all rows in the DIVERS_ETHNIC table without a corresponding row in ETHNICITY_DTL and add a row, if one does not exist.

Select this check box to instruct the system to search for all rows in ETHNICITY_DTL without a corresponding row in DIVERS_ETHNIC and delete them.

Select this check box to instruct the system to set the ETHNICITY_DTL.ETH_VALIDATED flag on ethnicity records to "Y", meaning that your institution considers the records valid for IPEDS requirements. The system also updates corresponding audit fields on the record.

Select this check box to instruct the system to search for all DIVERS_ETHNIC rows with an EEO Ethnic Category = 3 'Hispanic' that are not set to "HISP_LATINO = Y", and set them to "Y." The system also updates corresponding audit fields on the record.

Select this check box to instruct the system to search ETHNICITY_DTL records for fractional ethnicity data (such as 2/5) and convert it to a percentage (such as 40%) or to convert zero percentages to a Numerator = 0 and a Denominator = 100. The system also updates corresponding audit fields on the record.

Enter the language that this individual speaks, reads, or writes.

Select this check box to indicate that this is the individual's native or primary language.

Select this check box to indicate that the individual can translate or interpret this language.

Select this check box to indicate that the individual can teach or has taught this language.

Select the level of proficiency, such as high, medium, or low, with which the individual can speak this language.

Select the level of proficiency, such as high, medium, or low, with which the individual can read this language.

Select the level of proficiency, such as high, medium, or low, with which the individual can write this language.

Enter the date on which the individual's levels of proficiency in this language were evaluated, reported, or entered.

Appears only if the Support multiple languages check box is selected on the Installation Default - CC (installation default - Campus Community) page.

Click to transfer to the Communication Preferences page where you can specify the language in which the student prefers to receive communications from you.

See Reviewing or Defining Campus Community Installation Settings.

Enter the language in which the individual prefers to receive communications from your institution.

Only the languages that your institution supports and selects on the Installation Default - CC (installation default Campus Community) page are available.

Enter the method by which the individual prefers to receive correspondence from your institution.

Only the methods that your institution supports and selects on the Installation Default - CC (installation default Campus Community) page are available.

Enable notifications and then select the preferred phone/email type.

If phone or email details do not exist for the person, use the links to access the Phone Numbers page or Electronic Addresses page and add them.

Select the individual's stated religious preference.

Enter the individual's date of death. You can enter either the official date of death or the date on which your institution was notified of the death, depending on your institution's requirements.

When you enter a date and save the page, the system displays the word DECEASED at the top of pages about this individual throughout your system. If you do not enter a date, the deceased label does not appear.

If, after you enter a date of death and save the Decedent Data page, you decide that you do not want the deceased label to appear on pages for this individual, return to the Decedent Data page, highlight and delete the date, and then save the page with an empty Date of Death field. The deceased label no longer appears.

Enter the place (city, state, county, or country) where the individual died.

Enter the number from the official certificate of death.

The death certificate number might be required for financial aid reconciliation if the individual is a student, for beneficiary pay out if the individual is an employee, or to receive funds if the individual donated a trust to your institution. Consult your institution's administration.