Reviewing Imported UCAS and UTT Applications and Applicant Data

This section provides an overview of reviewing the imported admissions data and discusses how to review the imported admissions data.

After you load the UCAS applicant data into the Campus Solutions tables, use the UCAS Applications and UTT Applications components to review the imported applications and applicant data. Refer to the ODBC-link Technical Manual for information about the fields displayed on the UCAS Applications and UTT Applications components.

These components also enable you to view and maintain the Campus Solutions admission application record for the imported UCAS or UTT application. For example, you can click the admission application number link on the Choices grid of the UCAS Applicant Summary to navigate to the Maintain Applications component. Use the Maintain Applications component to maintain the Campus Solutions admission application record for the imported UCAS application.

For more information about the Maintain Applications component, see Updating Applications

The UCAS Applications and UTT Applications components also enable you to view and maintain the person records that the import process creates for the applicants. For example, you can click the Personal Information link on any page of the UCAS Applications component to navigate to Campus Community's Add/Update a Person component. Note that the import process creates various other personal information records, such as Citizenship and Passport Data records, Impairment records, and Residency records, that you can review using the Campus Community menus.

See the product documentation for PeopleSoft Campus Community Fundamentals 9.0

The applicant summary pages of both these components displays a decision entry link that enables you to navigate to a decision entry/update page where you can enter or update a decision for the imported application. When you click this link, the system displays the Initial Decision Entry page if a decision record does not exist for the UCAS or UTT application. If a decision record does exist for the UCAS or UTT application, the system displays the Decision Processing page.

For more information about the initial decision entry and decision processing pages for UCAS and UTT, see Processing Imported UCAS and UTT Applications and Applicant Data

When a service indicator is assigned to a person ID, the corresponding negative or positive service indicator button appears on all the pages of the UCAS Applications component or UTT Applications component for that person ID.

See Understanding Service Indicators

Note that UCAS and UTT application search pages enforce application center security. The system restricts the search results on the UCAS and UTT decision pages based on the application centers defined for the user (Set Up SACR, Security, Secure Student Administration, User ID, Application Center Security). You can view the UCAS or UTT application only if your User ID has access to the application center of the related Campus Solutions application. For example, suppose that user ID SATRN11 does not have access to the UGRD application center. In such a case, the UCAS Applications page does not allow SATRN11 to access an application associated with the UGRD application center.

See Setting Security for Application Centers

The system applies the same application center security to UCAS and UTT application pages and the Maintain Applications component.

Page Name	Definition Name	Navigation	Usage
UCAS Applicant Summary	AD_UC_APPL	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select UCAS Applicant Summary	View the imported UCAS applicant record and data from ivStarC and ivStarK application and applicant data. View a summary of the application choices for your institution, application status, and applicant biographical details.
Choices	SAD_UC_CHOICE_DTL	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Choices	View the applicant's imported application choices (ivStarC data) and the related Campus Solutions application records.
Statements	SAD_UC_STATEMENTS	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Statements	View the applicant's imported ivStatement data.
References	SAD_UC_REFERENCES	Student Admissions, UCAS Processing, UCAS Applications, References	View the applicant's imported ivReference data.
Qualifications	SAD_UC_FRMQUAL	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Qualifications	View the applicant's imported ivFormQuals and ivStarPQR data.
Unit Results	SAD_UC_IVUNRS_SP	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Qualifications, then select Subject Detail, then select Unit Results	View the applicant's imported ivUnitResults data.
Qualification Summary	SAD_UC_QUAL_SUMM	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Qualification Summary	View the applicant's imported ivQualification and ivStarK data.
Education	SAD_UC_EDUCAT	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Education	View the applicant's imported ivEducation data.
Employment	SAD_UC_IVEMPL	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Employment	View the applicant's imported ivEmployment data.
Preparatory Activities	SAD_UC_IVPREP	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select Preparatory Activities	View the applicant's imported ivPrepActivities data .
HESA Data	AD_UC_HESA_DTL	select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select HESA Data	View the applicant's imported ivStarH and ivStarK HESA details.
UTT Applicant Summary	SAD_UC_GTAPPL	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select UTT Applicant Summary	View the imported UTT applicant record and the imported ivgStarG and ivgStarK application and applicant details. View a summary of the application choices, application status, and applicant biographical details.
Choices	SAD_UC_CHOICEGT_DT	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Choices	View the applicant's imported application choices (ivgStarG data) and the related Campus Solutions application records. Check whether the Import Applicant Data process has marked the application choice as clearing application. The process marks the application choice as clearing if ClearingStatus from ivgStarK is 2 (under consideration by institution) or 3 (accepted in clearing) and the ivgStarG Round Number is equal to or greater than the ivgStarK Round Number.
Statements	SAD_UC_STATEMENTS	Student Admissions, UCAS Processing, UTT Applications, Statements	View the applicant's imported ivgStatement data.
Qualifications	SAD_UC_FRMQUAL	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Qualifications	View the applicant's imported ivgFormQuals data.
References	SAD_UC_REFERENCES	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select References	View the applicant's imported ivgReference data.
Degree Details	SAD_UC_DEG_DTLS	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Degree Details	View the applicant's imported ivgFirstDegree and ivgDegreeContents data.
Experience	SAD_UC_IVGEXP	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Experience	View the applicant's imported ivgExperience and ivgExperienceU data.
Other Languages	SAD_UC_IVGOLN	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Other Languages	View the applicant's imported ivgOtherLanguages data.
Education	SAD_UC_EDUCAT	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select Education	View the applicant's imported ivgEducation data.
HESA Details	SAD_UC_HESA_GT_DTL	select Student Admissions, then select UCAS Processing, then select UTT Applications, then select HESA Details	View the applicant's imported ivgStarH and ivgStarK HESA details.
Biographical Details	SCC_BIO_DEMO_PERS	Click the Personal Information link on any page of the UCAS Applications component (SAD_UC_APPL) or the UTT Applications component (SAD_UC_GTAPP). select Campus Community, then select Personal Information, then select Add/Update a Person, then select Biographical Details	View or update the imported ivStarN, ivStarA, ivgStarA, and ivgStarN applicant biographical data. Biographical data includes details such as applicant name, birth date, marital status, and address.
Application Program Data	ADM_APPL_PROG_ENT	Click the Maintain Applications link on the UCAS Applicant Summary page or the UTT Applicant Summary page. select Student Admissions, then select Application Maintenance, then select Maintain Applications, then select Application Program Data	View or edit the Campus Solutions program and plan data pertaining to the imported application.
External Education	SAD_EXT_EDUCATION	select Records and Enrollments, then select Transfer Credit Evaluation, then select External Education	View the applicant's school information imported from ivStarK. The imported school record includes the attendance type (academic load).

Access the UCAS Applicant Summary page (select Student Admissions, then select UCAS Processing, then select UCAS Applications, then select UCAS Applicant Summary).

Image: UCAS Applicant Summary page (1 of 3)

This example illustrates the fields and controls on the UCAS Applicant Summary page (1 of 3). You can find definitions for the fields and controls later on this page.

Image: UCAS Applicant Summary page (2 of 3)

This example illustrates the fields and controls on the UCAS Applicant Summary page (2 of 3). You can find definitions for the fields and controls later on this page.

Image: UCAS Applicant Summary page (3 of 3)

This example illustrates the fields and controls on the UCAS Applicant Summary page (3 of 3). You can find definitions for the fields and controls later on this page.

The values in the Application Status and the Biographical Details group boxes come from ivStarK.

The system selects the Criminal Record Declared check box if any of the choice records associated with the applicant has a declared criminal record.

Reviewing Imported UCAS and UTT Applications and Applicant Data

Understanding Reviewing Imported UCAS and UTT Applications and Applicant Data

Pages Used to Review Imported UCAS and UTT Applications and Applicant Data

Reviewing the Imported UCAS Applications and Applicant Data