Setting Up Aggregate Aid

A two-digit alphanumeric code that you assign to describe a student's year in school. Use the Description and Short Description fields to provide a full description of the student's year in school or aggregate level. To support cumulative aggregate processing all aggregate levels must conform to a sequential structure to apply award history balances against aggregate cumulative limits. If your institution deems it necessary to introduce a new Aggregate Level than what is provided, then you must follow the same hierarchical structure that each level's two-character aggregate level collate in ascending sequence.

Select the U.S. Department of Education NSLDS loan year value that you want to associate with each aggregate level appearing on the page.

NSLDS loan year values are delivered with your system as translate values. These translate values should not be changed or modified in any way.

Select if the associated aggregate level/NSLDS loan year combination is a graduate or postgraduate level. This identifies a student with the associated aggregate level as either a graduate/professional or undergraduate for the purpose of determining federal eligibility.

If this aggregate area belongs to the federal Stafford program select the appropriate aggregate program. Aggregate program limits link aggregate areas together to enable you to combine limits between subsidized and unsubsidized Stafford loan aggregate area limits.

Select the funding source. You can select Federal, Institutnl (institutional), Other, Private, or State. The value that you enter here must match the source of the financial aid item type. If it does not, you cannot associated this aggregate area with the financial aid item type, because the aggregate area does not appear as an option in the Aggregate Area field on the FA Item Type 1 page.

This field is available only if you select Federal as the source. Select the value that identifies the type of federal aid the aggregate area tracks.

Values are: ACG (Academic Competitiveness Grant), GAANN (Graduate Assistance in Areas of National Need), Grad PLUS, HEAL, HPSL, LDS, Javits (Jacob K. Javits Fellowship), NIH (National Institute of Health), NSF (National Science Foundation),Nursing Ln (nursing loan), Other (Other Federal Fund), PCL, PELL Grant, PLUS, Perkins Ln (Perkins Loan), SEOG, SMART (National SMART Grant), Subsidized, TEACH, Unsubsidized, or Work Study.

Select the value that identifies the type of financial aid this aggregate area tracks.

Select to activate Pell-only processing rules if you are defining a Pell Grant aggregate area. This check box is available only if you select Grant as the financial aid type.

Select the type of loan program tracked by the aggregate area. This field is available only if you select Loan as the financial aid type.

Indicates whether the government pays the interest on the loan. This field is available only if you select Loan as the financial aid type.

Subsidized: The government pays the interest on the loan while the student is in school, during the six-month grace period, and during any deferment periods.

Unsub (unsubsidized): The government does not pay the interest on the loan.

Enter the maximum number of terms that students can receive this type of aggregate aid during their lifetime, regardless of career. This is optional for most aggregate areas but should be defined and used in accordance with the requirements of a particular source of funding. This field is currently not used in processing.

Enter the maximum amount of this type of aggregate aid that students can receive during their undergraduate career. This is optional for many aggregates but should be defined and used in accordance with the requirements for a particular source of funding. This field is mandatory for the following federal aggregate areas: Perkins, subsidized Stafford, and unsubsidized Stafford.

Enter the maximum amount of this type of aggregate aid that students can receive during their graduate career. This is optional for many aggregate areas but should be defined and used in accordance with the requirements for a particular source of funding. This field is mandatory for the following federal aggregate areas: Perkins, subsidized Stafford, and unsubsidized Stafford. The Grad Limit Rule determines whether undergraduate aid counts toward this graduate lifetime amount.

Failure to establish undergraduate and graduate lifetime limits for Perkins, subsidized Stafford, and unsubsidized Stafford aggregate areas can result in the Packaging process awarding more than the lifetime maximum amounts the student is eligible to receive.

This field appears when Source is Federal, Financial Aid Type is Loan, and Loan Interest Attribute is Unsub. Enter the maximum amount that supports the Independent Undergraduate Lifetime limit for Unsubsidized loans.

This field appears when Source is Federal, Financial Aid Type is Loan, and Loan Interest Attribute is Unsub. Enter the maximum amount that supports the Dependent Undergraduate Lifetime limit for Unsubsidized loans

Identifies whether the graduate lifetime amount should be calculated as distinct from or cumulative with the undergraduate amount.

Cumulative: The student's undergraduate amount of this aggregate aid is counted towards the graduate limit. For example, you use a cumulative graduate limit rule when a student is eligible for up to 40,000.00 USD in Perkins loans for both undergraduate and graduate careers, only 20,000.00 USD of which can be awarded during the undergraduate career.

If students received the full 20,000.00 USD during their undergraduate enrollment, they may not receive more than 20,000.00 USD in their graduate enrollment—totaling 40,000.00 USD between their undergraduate and graduate enrollments. No student receives more than 40,000.00 USD during undergraduate and graduate enrollments.

Total graduate amounts on the various aggregate summary pages reflect undergraduate accumulations if the aggregate area is defined as cumulative.

Distinct: The undergraduate and graduate limits are tracked separately. For example, you use a distinct graduate limit rule when a student is eligible for up to 20,000.00 USD as an undergraduate and up to 40,000.00 USD as a graduate, for a total of 60,000.00 USD.

List each aggregate level that has an annual aggregate limit. Aggregate levels and their accompanying definitions come from the Aggregate Level Cross-Reference page.

Enter the maximum amount of aggregate aid that can be awarded while the student is at the associated academic level within a particular aid year. This aggregate limit can set the award amount returned by the Packaging process. This field is optional for most aggregate areas. This field is mandatory for the following federal aggregate areas: Pell, SEOG, Perkins, subsidized Stafford, and unsubsidized Stafford.

Enter the maximum amount of aggregate aid that can be awarded while the student is at the associated aggregate level. Entering a value here activates cumulative aggregate level checking and allows aggregate level limits across aid years.

For example, the federal Perkins loan program sets a limit of 8,000.00 USD for any student who has not completed two academic years of undergraduate work. In the example of the federal Perkins loan, aggregate levels U0, U1, U2 all would have a cumulative limit set to 8,000.00 USD and annual aggregate limits set to 4,000.00 USD.

This field appears when Source is Federal, Financial Aid Type is Loan, and Loan Interest Attribute is Unsub. Enter maximum amount that supports the Independent Undergraduate Annual Aggregate Level limit for Unsubsidized loans.

This field appears when Source is Federal, Financial Aid Type is Loan, and Loan Interest Attribute is Unsub. Enter maximum amount that supports the Dependent Undergraduate Annual Aggregate Level limit for Unsubsidized loans

Select this check box to have the Awarding and Packaging processes automatically determine increased aid eligibility if multiple grade levels are present for the student.

This field appears when the Aggregate Area has been activated as a Pell Grant. Enter 100.00 to ensure students are fully awarded a first Pell Grant (Pell1). If you enter any value less than 100.00, students are not fully awarded a Pell1. To calculate a student's remaining eligibility percentage for a Pell1, Packaging subtracts the Total Percent Used (Percent Scheduled Used from Aggregate Aid plus the Total Percent Used from prior Pell1 awards in the system) from this field.

This field appears when the Aggregate Area has been activated as a Pell Grant and Aid Year is 2013 and beyond. Enter the maximum percentage for a student's Lifetime Pell Eligibility. For example, when the United States Department of Education says that a student cannot exceed 12 full-time semester terms (translated as 600 percent), then you would enter 0600.0000 in this field. An individual student's Lifetime Eligibility Used percentage plus current year system-generated Pell Grant award cannot exceed this maximum percentage.

This field appears when the Aggregate Area has been activated as a Pell Grant. Enter 200.00 to ensure students are fully awarded a second Pell Grant (Pell2). If you enter any value less than 200.00, students are not fully awarded a Pell2. To calculate a student's remaining eligibility percentage for a Pell2, Packaging subtracts the Total Percent Used (Percent Scheduled Used from Aggregate Aid plus the Total Percent Used from prior Pell1 and Pell2 awards in the system) from this field.

Select the aggregate area to which you want to map an NSLDS aggregate category. If you have created multiple aggregate areas to correspond to a single NSLDS aggregate category, then enter the same number of instances of aggregate areas to correspond to the NSLDS aggregate category.

See Mapping Aggregate Area Limits to NSLDS Aggregate Categories.

For each aggregate area, select one of the available NSLDS aggregate categories. The aggregate programs used by the NSLDS Aggregate Push are:ACG (Academic Competitiveness Grant),Grad PLUS(Graduate PLUS Loan),NSG (National SMART Grant),Pell, Perkins (Perkins Loan), SEOG, Subsidized,TEACH, or Unsub.

Select this button to retrieve aggregate areas defined in the Aggregate Area-NSLDS Cross Reference setup component. Select row insert [+] or row delete [-] to adjust the list of aggregate areas to be associated with the Institution.