Setting Up Dynamic Class Dates

After you create dynamic class date rules, you must set up the Dynamic Class Dates feature within the academic structure so that you can create dynamic academic calendars.

To set up the Dynamic Class Dates feature:

1. On the Academic Career Table page, indicate in the Allow OEE Enrollment field whether by default you permit the scheduling of OEE class sections for all course offerings that you tie to an academic career.

   See Defining Academic Careers.

   See Describing Academic Career Parameters.

2. On the Academic Career Table 2 page, select the Use Dynamic Class Dates check box to make available the Dynamic Date page of the Academic Program Table component.

   You use the Dynamic Date page to set up the reasons and penalties for canceling, withdrawing from, and dropping dynamically dated classes. To define a default dynamic class date rule for courses within the academic career, enter the rule in the Dynamic Class Date Rule field. To define a default OEE dynamic class date rule for the courses within the academic career, enter the rule in the OEE Dynamic Date Rule field.

   See Setting Additional Academic Career Parameters.

3. On the Program 1 page of the Academic Program Table component, indicate in the Allow OEE Enrollment field whether to permit OEE enrollment for students within a specific academic program.

   See Describing Academic Career Parameters.

4. On the Dynamic Date page of the Academic Program Table component, set up dynamic date fields for a specific academic program.

   This page is available only if you enable the Dynamic Class Dates features on the Academic Career Table 2 page. For students within an academic program to be able to drop or withdraw from OEE classes, you must define the values on the Academic Program - Dynamic Date page.

   See Setting Up Dynamic Date Fields for Academic Programs.

5. On the Term Table page, select the Use Dynamic Class Dates check box to select the Dynamic Class Dates feature by default for each session created within a term.

   See Defining Terms.

6. On the Session Table page, select the Use Dynamic Class Dates check box to enable the Dynamic Class Dates feature for all classes that you schedule within a session.

   To schedule OEE class sections for a course within a particular academic institution, academic career, and term combination, for each combination you must define one OEE in the Session field.

   See Defining Sessions.

7. On the Offerings page of the Course Catalog component, in the Dynamic Class Date Rule field, enter the default rule that you want the Dynamic Class Dates process to assign to all class sections of the course offering that you schedule.

   To enable students to enroll in OEE class sections of a course offering, select the Allow OEE Enrollment check box. The OEE Dynamic Date Rule field becomes available. Then, enter a default OEE dynamic date rule that the system assigns to all OEE class sections of the course offering that you schedule. If you have assigned a dynamic class date rule or an OEE dynamic date rule on the Academic Career Table 2 page, then the system uses that value in the corresponding field on the Course Catalog - Offerings page when you create a new course catalog record.

   See Defining Course Offerings.

8. On the Components page of the Course Catalog component, select the Primary Component check box to indicate the primary component of the course offering.

   Also, indicate the additional components that you want the Dynamic Class Dates process to include in its calculations by selecting the Include In Dynamic Date Calc (include in dynamic date calculations) check box for the component.

   See Defining Course Components.

9. On the Basic Data page of the Schedule New Course component, select the Include In Dynamic Date Calc check box to also include a non primary component of the class section in the Dynamic Class Dates process calculations.

   To schedule OEE class sections, you must enter OEE in the Session field. Finish scheduling the class.

   See Defining Basic Data for Class Sections.

10. On the Class Components page of the Class Associations component, in the Primary Component field, enter the primary component for the class that you are scheduling.

    Because the system takes the value for the primary component from the Course Catalog - Components page, use the Class Associations component only if you are changing the primary component for the term.

    See Modifying Class Components.

After you complete the setup for the Dynamic Class Dates feature, you can dynamically calculate the academic calendar landmark dates for classes.