Creating Course Offerings

Enter the minimum units and maximum units that the course is worth. The minimum and maximum units are the same, except for a variable unit class. For a variable unit class, the minimum and maximum units would constitute a range, and the student or administrator would be able to select from within that range how many units the class is worth. For example, the minimum units could be set at 2, and the maximum units could be set at 3. After you schedule the class, you can enroll the student and enter the number of units the student chooses to take for the class in the Units Taken field on the enrollment page.

The system uses academic progress units in conjunction with the billing factor to calculate billing units and, subsequently, per unit fees. The system also uses academic progress units to calculate academic load. Academic progress units are usually equal to the minimum/maximum units, except for a multi-term class. A multi-term class is when all credit for a sequence of classes (HIST 101a + 101b) is granted after a student completes the last course in the sequence. To prevent the student from earning units taken, which are used to calculate GPA, or units earned, which are used by the Academic Advisement application, you could enter 0 in the Minimum Units field and the Maximum Units field. Then, you could enter 3 (or another unit value) in the Academic Progress Units field.

The system would calculate the billing units and academic load using 3 (or another unit value) academic progress units, but the student would earn no credit.

Enter the number of units for the course that the system counts towards tracking a student's financial aid load for a term.

Select this check box so that academic progress units can be less than the minimum units for this course. The academic progress units for the last course in a multi-term course is less than the minimum units because the minimum units have been accumulating over the entire sequence, and they are only granted after the student completes the last course. The academic progress units, however, are still granted for each course in the sequence, so they are less than the minimum units at the end of the sequence. See the Multi-Term Course example in the next section.

The value you enter determines how the enrollment engine calculates the student's academic load. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. Values are:

Actual Units: The system populates the Enrollment Unit Load Calc Type field with Actual Units by default. Enter this option for any course that has identical values for the Minimum Units, Maximum Units, and Academic Progress Units fields. The exception to this rule is when you are creating a variable unit course; even though the minimum and maximum units are different, use Actual Units. The enrollment engine calculates the number of units the student can take in the term by looking at the Units Taken field on the Enrollment Request 1 or Student Enrollment 1 page (see the Variable Unit Course example that follows). You can also enter this option for a remedial course, as an example, if you do not want the course to count toward the student's academic load.

Academic Units: Enter this option for any course that does not have identical minimum units, maximum units, and academic progress units, such as remedial courses and multi-term sequence courses. Entering this option requires the system to look at the academic progress units when it calculates academic load. For example, the minimum units and maximum units might be 0 because you do not want academic level and GPA to be affected by this course. The academic progress units might be 3 so that the course would be used to calculate academic load and billing units (see the Multi-Term Course example that follows). Furthermore, you could use this option for a remedial course, as an example, if you wanted the course to be used in calculating load but not in calculating GPA.

If you count courses (in addition to units) toward academic advising requirements or limits, enter a course count value in this field. The system populates this field by default from the course catalog. The course count indicates the worth, or count, of the course towards an advising requirement. Some institutions count courses, as well as units, towards degree requirements.

The system populates this field by default from the Schedule of Classes - Instructor Contact Hours page, where the value is used to calculate total contact hours. Each component of the course can have different contact hours on the Components page.

Enter a grading basis for the course. Grading basis values are defined on the Grading Scheme Table page. You can override the grading basis for individual class offerings when you create the schedule of classes.

The system displays the graded component based on the Grade Roster Print field value on this page and the Graded Component field value on the Components page.

Enter the type of grade roster that you want to print for this course offering, as processed through the Grade Roster Print page. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. Values are:

By Student: Enter to print grade rosters for each student. Each student has a distinct grade roster, separated by a page break.

Component: Enter to print grade rosters for the graded component of the course. The graded component is specified on the Components page.

Instructor: Enter to print grade rosters for the graded component of the course. The graded component is specified on the Components page. A copy of the grade roster prints for each instructor, primary or otherwise. The number of copies that prints is equal to the number of instructors for the course, primary or otherwise.

None: Enter to not print a grade roster for the course.

Select this check box to indicate that the class can be repeated for additional credit, as opposed to repeating for grade improvement only. If you do not select the check box, the class is subject to the repeat rules set up in the Repeat Rule Table component.

Select this check box to permit a student to enroll in this course multiple times within the same term. An example would be an independent study course.

The system populates this field by default with the maximum units for the course (by default, one full course completion is always permissible). However, if you select the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than the maximum units for the course. The system enforces the lower of the two limits, units or completions, that you define.

The system populates this field with 1 by default (by default, one full course completion is always allowed). However, if you select the Repeat for Credit check box, you may edit and increase this value. This value must be equal to or greater than 1. The system enforces the lower of the two limits, units or completions, that you define.

Enter a value to indicate how you want the system to prompt for instructor IDs during class enrollment. This option determines the availability of and the prompt values for the instructor ID field on the Enrollment Request, Quick Enroll, Enrollment, and self-service enrollment pages. The system populates the value for the Instructor Edit field by default to the Class Associations page, where you can override the value. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. Values are:

No Choice: Enter if you want the system to make the Instructor ID field on the Enrollment Request page unavailable and to automatically assign the instructor who is scheduled to teach the class, as indicated on the Assignment tab of the Schedule of Classes - Meetings page: Thus, the student has no choice of instructor.

Class Instructor Edit: Enter this option if you want the system to make the Instructor ID field on the Enrollment Request, Quick Enroll, Enrollment, and Self Service Enrollment pages available and to prompt the user with only the Primary Instructors for the class, as defined on the Meetings page. Select this option for independent study courses or the like, for which the student can select one of several Primary instructors.

Instructor/Advisor Edit: If you enter this option, the Instructor ID field appears on the Enrollment Request, Quick Enroll, Enrollment and Self Service Enrollment pages. The system prompts the user with only the instructors available to teach this course, as defined on the Instructor/Advisor Table page.

See Designating Approved Instructors and Advisors.

See Defining Academic Organizations.

The No Consent value appears by default. Values for these fields are delivered with your system as translate values. Do not modify these values in any way. Any modifications to these values requires a substantial programming effort. Values are:

No Consent: Enter if no special consent is required for a student to add or drop a class.

Instructor or Department: Enter if consent is required.

Consent can be granted by using class permission numbers or student specific permissions. The consent requirement can be overridden in the enrollment process by setting an override permission option.

Enter a requirement designation for the course. A requirement designation can be additional work that is needed for a course, such as Design Credit, or a requirement designation can specify a special variety of a course to use in a course list for the Academic Advisement application.

Requirement designation values are defined on the Requirement Designation Table page. Example requirement designation values are Design Credit, Thesis Choice, and so on.

Requirement designations are provided to the Academic Advisement application.

You can enter an equivalent course group for the course. Equivalent course groups are defined on the Course Equivalencies page. Here, you are adding the course to a group of equivalent courses for requisite checking and degree progress requirement purposes. If two courses have the same Equivalent Course Group number, then they are equivalent to each other and can fulfill the same requirement.

Enter the general characteristics that describe the course offering in the Course Attribute and Course Attribute Value fields. Course attributes are defined on the Course Attribute Table page. Course attributes are not provided to the Academic Advisement application. They are primarily used for institutional research purposes, and for printing repetitive text in the catalog and schedule of classes. Example course attribute and course attribute values are Degree Seeking Only - Open to Students in Any Plan and Fall - Offered in Fall Only.

Select to manually update topic link IDs. When you select this check box, the Topic Link ID field becomes available for edit. Use this functionality to link course topics across effective-dated rows by giving them the same topic link ID.

The system assigns a unique course topic ID number to identify the topic record. Insert rows to add topics.

Enter the course topic title, short description, and formal description.

The system assigns a unique topic link ID number for each topic. The repeat checking process uses this number when determining if the topic was already taken. If you create a new effective-dated row for this course, the system carries over the topic link ID to the new effective-dated row. If the Override Topic Link ID check box was selected, the Topic Link ID field becomes available for edit. This selection enables you to link course topics within a course across effective-dated rows by giving them the same topic link ID. Because the repeat checking process uses the topic link ID, the process views similar topics that have the same topic link ID as being identical.

Select to allow students to repeat the topic for credit. If you do not select this check box, additional enrollment in the same topic is subject to the repeat rules set up in the Repeat Rule Table component.

If you select the Repeat for Credit check box, the Total Units Allowed and Total Completions Allowed fields become available for entry. Enter the maximum number of units and course completions allowed for credit within the topic. If you enter a value in both fields, the system enforces the lower of the two limits.

Enter the requirement group that will link the appropriate requisites to this course.

Enrollment requirement group values are defined on the Course Requisite page and can consist of a variety of elements: courses, units, GPA, and so on.

The system enters the long description of the enrollment requirement group from the Course Requisites page.

Enter the CIP code for the course. CIP codes provide a taxonomic scheme that support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the CIP Code Table page.

Enter the HEGIS code for the course. HEGIS codes provide a taxonomic scheme that support the accurate tracking, assessment, and reporting of fields of study and program completions activity. The system prompts you from the HEGIS Code Table page.

The system enters the Australia Department of Education, Science and Training (DEST) field of education code that you entered on the Subject Taxonomy page for this course.

The system enters the Australia DEST HECS band ID for the field of education code.

Select the work experience indicator for this course.

This value is used to confirm whether the course is considered wholly or partially work experience in industry for Australian DEST reporting purposes.

Select to disable the discipline group field. The system uses the discipline group from a student's plan when a student enrolls in this course.

The system enters the discipline group from the Subject Taxonomy page.

Enter the academic organization owners of the course offering. The system prompts you from the Academic Organization Table page.

Enter the percentage of ownership. The total percentage must equal 100.

Enter a course component for the offering. Values for this field are delivered with your system as translate values. You can modify these values. The course component indicates the parts of the course offering, for example, lecture, laboratory, seminar, and so on. One course offering can have multiple components.

Enter the contact hours you want to record for the instructors teaching this component of the course. You can also assign specific instructors and corresponding contact hours when scheduling classes on the Schedule of Classes - Meetings page. Use this field only if you want to report contact hours manually.

The Instructor Workload feature does not reference this free-form field.

Enter the default section size. You can override section sizes in the schedule of classes. The system uses the value in this field to populate the Requested Room Capacity field and the Enrollment Capacity field.

If you want to track instructor workload based on course component workload hours, enter a workload hours value for the course component. The system uses the value that you specify here to populate the same fields on the Class Associations - Class Components page when you schedule a new course. Therefore, if you set the lecture workload hours to 3 on the Course Catalog - Components page, then whenever someone schedules a lecture for this course, the lecture component, 3 workload hours, appears by default on the Class Components page. Similarly, if you set the laboratory component to 1 workload hour on the Components page, then whenever someone schedules a laboratory for this course, the laboratory component, 1 workload hour, appears by default on the Class Components page. The user can modify the component values on the Class Components page if necessary. This field is optional.

If you want to track instructor workload based on course component OEE workload hours, enter an OEE workload hours value for the course component. The value you specify here represents the number of workload hours for the entire course, unlike regular workload hours, which represent weekly hours for the course. The system populates the value in this field by default to the same components on the Class Associations - Class Components page when you schedule a new course. In other words, if you set the lecture OEE workload hours to 45 on the Components page, then whenever someone schedules a lecture for this course, the lecture component, 45 OEE workload hours, appears by default on the Class Components page. Similarly, if you set the laboratory component to 15 OEE workload hours on the Components page, then whenever someone schedules a laboratory for this course, the laboratory component, 15 OEE workload hours, appears by default on the Class Components page. You can modify the component values on the Class Components page if necessary. This field is optional.

Enter a value to indicate whether a final exam is given in the course. The value you enter here defaults to the Schedule of Classes. Final exam values are delivered with your system as translate values. Add as many values to the translate table for the final exam as needed. The only value that you must not remove from the translate table is Yes, which has coding attached to it. Values are:

Yes: The Yes value enables block final exam scheduling. This value cannot be modified without programming effort.

No: Indicates that this component has no final exam. Entering No eliminates this component from the block exam scheduling process.

Last Class: Indicates that a final exam is taken in the last regularly scheduled class (as opposed to during final examination week). Entering Last Class eliminates this component from the block exam scheduling process.

If you enter Yes in the Final Exam field, the Exam Seat Spacing field becomes available for entry. Enter the number of spaces between student's seats during the exam. For example, enter 2 to have two empty seats between each student taking the exam. This value has no programming tied to it. Use this field for your information or for third-party interface.

If this course is a learning management system (LMS) course requiring self-service user authentication, and the Provider for Authentication is not set on the Academic Institution 3 page, then enter the provider here. The value entered here appears by default on the schedule of classes when you schedule a class, but you can override it. If this field is left blank, any time you schedule a class for this course the system uses the LMS file type from the Academic Institution 3 page.

If your institution uses the LMS interoperability feature, enter the LMS file type for the interface. The value entered here appears by default in the schedule of classes when you schedule a class, but you can override it. If this field is blank, any time you schedule a class for this course, the LMS file type is provided by default from the setting on the Academic Institution 3 page.

Values are XML V1.01, Blackboard CourseInfo 4, and API Input. WebCT Campus Edition and WebCT Vista both support XML V1.1 and user authentication.

Select for each component to have the system automatically create that component of the course in the schedule of classes. This saves you data entry and ensures that the system schedules at least one section for each required component.

See Scheduling New Classes.

Select to enable grading of this component. Only one component can have a final grade. The value you select for this course offering appears by default on the (Schedule New Course, Schedule of Classes) Basic Data page when you schedule a class section for this course offering.

Select whether this is the primary component of the course. If you are using the Dynamic Class Dates feature, it is mandatory that you select a primary component for the course, even if you only have one component. The Dynamic Class Dates process always uses the scheduled class section of the primary component to calculate the landmark dates on a dynamic academic calendar. The process uses the primary component value on the Class Associations - Class Components page.

If available for entry, select so that the system does not require that students enroll in this component. If you clear the check box, the system requires students to enroll in the component.

Select to include this component of the course offering, in addition to the primary component, in the Dynamic Class Dates process. The system automatically selects and makes unavailable for edit this check box for the primary component of a course because the Dynamic Class Dates process always uses the scheduled class section of the primary component to calculate the landmark dates on a dynamic academic calendar. This check box is optional for other components. The value here appears by default on the corresponding field for all class sections of the component that you schedule on the Basic Data page. For non-primary components, you can override the default value on a section-by-section basis.

Select to indicate that you want the system to always generate attendance rosters for all classes your institution schedules for this course component. This value defaults to the Schedule of Classes where you can override this setting. Selecting this check box marks the class so that when you generate attendance rosters through the Attendance Roster Generator page you have the option to limit processing to only the classes that have this check box selected and that meet your processing criteria. If you clear this check box on the Attendance Roster Generator page, the generator creates attendance rosters for all classes that meet your processing criteria, regardless of the check box setting. When you generate attendance rosters through the Class Attendance page and this check box is selected for a scheduled class, the setting has no effect on processing.

Click to add an additional fee for the course component and to access the Course Fees Modal page. The additional fee is attached to the course component that you specify.

See Setting Up Course Fees and Class Fees.

The instruction mode indicates whether the course component is taught In Person or using Interactive TV, World Wide Web, Correspondence, and so on. The instruction mode relates to the attendance type. You can indicate an instruction mode, then select attendance type values for the course component that relate only to this instruction mode. For example, by selecting the In Person instructor mode, you can select an attendance type that applies only to the In Person instruction mode. If you leave the Instruction Mode field blank, the attendance types that you define for the course component applies to all instruction modes. When you create and update attendance rosters, only the attendance type values that relate to the instruction mode for the class are available for you to use. Instruction modes for classes are set on the Schedule of Classes - Basic Data page. Instruction mode values are defined on the Instruction Mode page.

Select each attendance type that your institution might use for the course component. The attendance type indicates the type of class meeting attendance roster you want to generate, such as Class Meeting, Conference, Field Trip, Instructor Consultation, or Study Group. Add rows for additional attendance types. When you track attendance, the system prompts you only with the attendance type values that your institution defines for the course component. Values for this field are delivered with your system as translate values. You can modify these values.

For each attendance type of the course component, select the fields you want the system to use when generating class attendance rosters. You can set up the system to generate attendance rosters with as few or as many fields as you want to appear for each class section. When you generate attendance rosters, the available fields that appear on the attendance rosters for each attendance type depend on the options you select for each attendance type of the course component. Values for any given course component's attendance type are:

Select in order for the attendance rosters to have a Present check box on them.

Select in order for the attendance rosters to have a Reason field on them. You can use the reason field to describe a reason for why a student is present, tardy, leaves early, or any other reason your institution wants to track.

Select in order for the attendance rosters to have a Tardy check box on them.

Select in order for the Attendance rosters to have a Left Early check box on them.

Select in order for the attendance rosters to have a Contact Minutes field on them. The system populates the contact minutes time with the total minutes of the class meeting. The system determines this value based on the Class Meeting pattern that your institution has set up for the class in the Schedule of Classes.

Select in order for the attendance rosters to have a to and from time field to designate the start and end time of a class meeting. The system determines this value based on the class meeting pattern that your institution has set up for the class in the Schedule of Classes.

Select for the attendance rosters to have an attendance date field on them. Also, you can override the attendance date, from time, and to time values that appear on the attendance rosters. Otherwise, the corresponding fields that appear on an attendance roster template control the attendance date, from time and to time values that appear for each student on the attendance rosters. A template only identifies an attendance roster as unique.

Enter the room characteristics that you require for the course component. Room characteristic values are defined on the Room Characteristic Table page. Characteristics you enter here default to the schedule of classes. Insert rows to add additional characteristics. This field is used for interfacing to the Universal Algorithm's product, Schedule 25. The maximum number of room characteristics for Schedule 25 is 96. Therefore, be sure you select values between 01 and 96 if you use Schedule 25.

Enter the quantity of each room characteristic that you require.