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Tracking Milestones

Milestones are non-course-related events that a student must fulfill for a degree. They include things such as language requirements, qualifying and oral examinations, thesis, and dissertation. Use the Student Milestones component to assign milestones and advisors to individual students, as well as to record completions of milestones and attempts to fulfill them. Use the Process Milestones component to assign or update milestones for multiple students.

This section discusses how to:

Page Name

Definition Name

Navigation

Usage

Student Milestones

STUDENT_MILESTONE1

select Records and Enrollment, then select Enroll Students, then select Student Milestones

Assign and update milestones for a student.

Create Student Milestones

STDNT_MLSTN_COPY

Click the Milestone Copy button on the Student Milestone page.

Create milestones from templates by copying milestone information from the milestone template to the student's transcript.

Process Milestones

SSR_RC_MLSTN

select Records and Enrollment, then select Enroll Students, then select Process Milestones

Assign and update milestones for multiple students.

Access the Student Milestones page (select Records and Enrollment, then select Enroll Students, then select Student Milestones, then select Student Milestones).

Image: Student Milestones page (1 of 2)

This example illustrates the fields and controls on the Student Milestones page (1 of 2). You can find definitions for the fields and controls later on this page.

Student Milestones page (1 of 2)

Image: Student Milestones page (2 of 2)

This example illustrates the fields and controls on the Student Milestones page (2 of 2). You can find definitions for the fields and controls later on this page.

Student Milestones page (2 of 2)

Field or Control

Definition
Milestone Copy

Click to copy milestone information from the milestone template to the student's record.

See Setting Up Milestones.

Milestone Detail

Field or Control

Definition
Milestone Nbr (milestone number)

The milestone number default is 10. As you insert rows, the system increments this number sequentially. The milestone number is used for sequencing.
Milestone Level

Select the milestone level. Some milestones, such as Comprehensive Exams, can have multiple levels. You can override this value.
Milestone Complete

The system displays the milestone complete status according to the values entered in the Attempts grid.
Academic Plan

Select the academic plan to which the milestone is attached. The system prompts you from the student's academic record.
Milestone Title

Enter a title for the milestone. You can print the title on the student's transcript.
Manage Milestone Documents

Attach documents related to the milestone.
Hide Comment on Stdnt Self-Svc

If you select this check box, comments do not appear on the Student Milestone Details page in Student Self Service.
Term Required and Term Anticipated

Select the term by which the milestone must be completed or by which you anticipate the student will complete the milestone.

Depending on the value that is entered in the Calculate Required Date and Calculate Anticipated Date fields on the Milestone Table page – for example, Expected Grad Term Start Date, a value may appear in the Term Required and Term Anticipated fields by default. You can override the value.
Date Required and Anticipated Date

If you select a term, the system populates this date based on the term Ending Date value on the Term Table page. Alternatively, the date appears based on the Milestone Table setup as explained previously. You can override the date.
Print Milestone Detail

Indicates when the milestone will print on the transcript. The system transfers this value from the Milestone Template page. You can override this value. Values for this field are delivered with your system as translate values. The delivered values are Always, Never, and Satisfied.

Advised by Committee

Select to assign an advisory committee to the student. When you select this check box the Committee field appears.

Advisors

Field or Control

Definition
Advisor/Evaluator

If you do not select the Advised by Committee check box, select individual advisors for the student. The system prompts you with advisors that are within the student's academic career and academic program.

Attempts: Grade Information

Field or Control

Definition
Attempts Allowed

The system displays the attempts allowed according to the values entered on the Milestone Template page. You can override this value.
Attempt Nbr (attempt number)

Enter the number of the student's attempt at this milestone.
Grading Scheme and Grading Basis

The system populates the grading scheme and grading basis from the Milestone Template page. You can override these values.
Grade Input

Enter a grade (if required by the grading scheme and grading basis).
Milestone Complete

Select the status of the milestone. Values for this field are delivered with your system as translate values. You can modify these values. The delivered values are Completed, In Progress, and Not Completed.

How Attempted

Select how the milestone was attempted. Values for this field are delivered with your system as translate values. You can modify these values. The delivered values are Attended Seminar, Exam Taken, Filed Petition, Native Speaker, and Submitted Work.

Date Attempted

Enter the date that the student attempted the milestone.

Attempts: Enrollment Details

This grid displays the class information if the milestone is assigned to the student when the student enrolls in a course.

See Linking Milestones to Course Data.

Access the Create Student Milestones page (click the Milestone Copy button on the Student Milestone page).

Image: Create Student Milestones page

This example illustrates the fields and controls on the Create Student Milestones page . You can find definitions for the fields and controls later on this page.

Create Student Milestones page

Field or Control

Definition
Career Milestones

Select to choose a milestone that is within the student's academic career. The system transfers the information from the template to the Student Milestone page.
Program Milestones

Select to choose a milestone that is within the student's academic program. The system transfers the information from the template to the Student Milestone page.
Plan One Milestones and Plan Two Milestones

Select plan one and/or plan two milestones to choose a milestone that is within the student's academic plan. The system transfers the information from the template to the Student Milestone page.

Access the Process Milestones page (select Records and Enrollment, then select Enroll Students, then select Process Milestones).

Image: Process Milestones page (1 of 2)

This example illustrates the fields and controls on the Process Milestones page (1 of 2). You can find definitions for the fields and controls later on this page.

Process Milestones page (1 of 2)

Image: Process Milestones page (2 of 2)

This example illustrates the fields and controls on the Process Milestones page (2 of 2). You can find definitions for the fields and controls later on this page.

Process Milestones page (2 of 2)

Field or Control

Definition
Process Action

Select a process action: Delete, Insert Milestones, Insert/Update Milestones, or Update Milestones.

You cannot delete milestones which have been completed.
Process Duplicate Milestones

Select this check box to indicate that if duplicate milestones are found they should be inserted/updated.

Population Selection

The Population Selection group box is a standard group box that appears on run control pages when the Population Selection process is available or required for the transaction. Selection tools are available based on the selection tools that your institution selected in the setup of the Population Selection process for the application process and on your user security. Fields in the group box appear based on the selection tool that you select. The fields behave the same way from within the group box on all run control pages and application processes. If your institution uses a specific delivered selection tool to identify IDs for a specific transaction, you must use it.

See Understanding the Population Selection Group Box

See Using the Population Selection Process

Field or Control

Definition
Selection Tool

Select External File or PS Query.
Query Name

These queries are delivered:

  • SSR_MLSTN_PROGPLAN

  • SSR_MLSTN_PROGRAM

If you create your own query, you must use the following bind record: SSR_MLSTN_BND - Pop Select Mlstn Report Bind.

Student Select List

Select the Use Student Select check box to select individual EmplIDs to include in the Process Milestones process.

Milestone Detail

The values in the Calculate Required Date and Calculate Anticipated Date fields appear by default from the setup on the Milestone Table page. You can change these values.

For information about other fields on the page, refer to the documentation in the earlier section: Assigning and Updating Milestones for a Student.