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Creating Job Data for Payroll Refunds

To set up job data for payroll refunds, use the Create Student Job Data component (SSF_POIJOB_TEST) and the Request Student Job Data component (SSF_RUN_POIJOB).

This section discusses:

Page Name

Definition Name

Navigation

Usage

Request Student Job Data

SSF_POIJOB_TEST

select Student Financials, then select Refunds, then select Create Student Job Data, then select Request Student Job Data

Create a student job record.

Request Student Job Data

SSF_RUN_POIJOB

select Student Financials, then select Refunds, then select Process Batch Refunds, then select Request Student Job Data

Create student job data in batch.

Access the Request Student Job Data page (select Student Financials, then select Refunds, then select Create Student Job Data, then select Request Student Job Data).

Image: Request Student Job Data page (single student)

This example illustrates the fields and controls on the Request Student Job Data page (single student). You can find definitions for the fields and controls later on this page.

Request Student Job Data page (single student)

Processing Options

The fields that appear on this page depend on your processing population selection.

Field or Control

Definition
Processing Population

Values are:

Refund Batch: Enables you to select a specific refund batch ID.

Refund Students: Creates job data for all students with a pending refund.

Student List: Click the Student List link to enter individual IDs.

T4A Students: Creates job (tax) records for students receiving a T4A (Canadian tax form).
Batch ID

This field appears only if you select Student List for the processing population. Select the student IDs that you want to process.
Student List

This link appears only if you select Refund Batch for the processing population.
Commit Frequency

Enter a number for records committed to the database. Select this option to commit a specified number of transactions during background processing. For example, if you enter 100 in the Commit Frequency field, when you run a batch process the system processes 100 transactions and then commits them to the database until the batch is complete. At the end of a batch process, the system commits all remaining transactions even if the number of transactions is less than the number in the Commit Frequency field.

See Defining Commit Levels.
Confirm Job Data Created

Select to create a record in the message log of the process monitor for every job record created.
Empl Rcd# (employee record number)

After the process is complete, Empl Rcd# is populated with a value of 0 for the primary job record. A secondary job will have a value of 1. You might have a secondary job if you have a multi-institution environment and a student is enrolled in two institutions (and is receiving refunds from both of them).
Student Job Data

Click to access the Workforce Administration, Job Information, Job Data component.
Service Return Messages

Any messages, if problems occur, appear here.
Create POI Job

Click to create job data for the selected student.

Access the Request Student Job Data page (select Student Financials, then select Refunds, then select Process Batch Refunds, then select Request Student Job Data).

Image: Request Student Job Data page (batch)

This example illustrates the fields and controls on the Request Student Job Data page (batch). You can find definitions for the fields and controls later on this page.

Request Student Job Data page (batch)

The processing options on this page are identical to those on the previous page.

You may need to create T4A tax records for students.

See Creating POI Job Data for T4A.