67 Set Up Employee Information

Before you begin adding employee records to your system, you should set up employee information. If you need to track information that is unique to your organization or your industry, you can define category codes. To allow users to enter future changes for specific types of information, you can choose fields for future data revisions.

This chapter contains these topics:

• Section 67.1, "Defining Category Codes for Human Resources,"

• Section 67.2, "Choosing Fields for Future Data Revisions."

Before You Begin

• Set up the user defined codes for employees. See Section 61.1, "Setting Up User Defined Codes for Human Resources."

What You Should Know About

Topic	Description
Setting up profile data for employees	You can also set up your system to track categories of employee information that you can define to meet your business needs. This type of information is called profile data. For example, you can set up a profile data category for job skills. See Chapter 62, "Set Up Profile Data."

67.1 Defining Category Codes for Human Resources

Navigation

From Job Specifications (G08J1), enter 29

From Employee Information Setup (G08E4), choose Employee Category Codes

From Employee Category Codes Setup (G08E41) choose an option

You might need to track information that is unique to your organization or your industry. For example, you might need to track the employees who are participating in the company stock purchase plan. JD Edwards World provides category codes that you can define to track any type of additional information that your organization needs.

Category codes for Human Resources are a type of user defined code that you use to classify employees for tracking and reporting. You can define up to 20 category codes in the Human Resources system to match the specific requirements of your organization.

To define category codes for Human Resources

On Category Codes

Figure 67-1 Category Code 1 screen

Description of ''Figure 67-1 Category Code 1 screen''

1. Complete the following fields:

   • Code

   • Description

2. Complete the following optional field:

   • Description-2

67.2 Choosing Fields for Future Data Revisions

Navigation

From Human Resources (G08), choose Employee Information

From Job Specifications (G08J1), enter 29

From Employee Information Setup (G08E4), choose Specify Future Data Fields

You choose fields for future data revisions to activate data items in the Employee Master table that can be updated using the future data functions. For example, you activate the Marital Status field so that, in the event of marriage, you can change the employee's marital status in the Employee Master table using the future data function.

Note:

You cannot change the activation value in some of the fields.

To choose fields for future data revisions

On Specify Future Data Fields

Figure 67-2 Specify Future Data Fields screen

Description of ''Figure 67-2 Specify Future Data Fields screen''

1. In the following field, enter a Y for each data item for which you want to allow revisions:

   • Yes/No

2. To review the data item code associated with the data item description, access the detail area.

Figure 67-3 Specify Future Data Fields (Detail) screen

Description of ''Figure 67-3 Specify Future Data Fields (Detail) screen''