Index

A  B  C  D  E  F  G  H  I  J  L  M  N  O  P  R  S  T  U  V  W 

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A

About

applicant information, 34.1

employee history and turnover, 18.2

employee information, 2.2

job information, 23.2

organizational structure, 57.2

position control, 38.2

requisitions, 29.2

safety and health administration, 48.2

salary and hourly rate calculations, 4.1

system setup, 52.2

wage and salary administration, 51.2

ACA

ALE ID, Home Company Cross-reference, 45.1

ACA employee eligibility

number of hours or weeks, 47.2

ACA Home Company Summary

F081163, 1.5

Account balances table

transferring position budgets to, 40.1

Account Ledger table

posting position budgets to, 40.2

Activating history and turnover tracking, 63.4

Activity by Employee form, 42.4

Activity by Position form, 42.3

Actual salary information, 54.6

Adding new applicant records, 35.1

Adding new employee records, 3.2

Address book information

entering for an employee, 3.2.2

Address Window form, 3.2.2, 35.1

Adverse Impact Analysis

processing options, 37.6.1

Applicant Entry form, 35.1, 36.1, 36.2.1, 36.3.1

Applicant Flow Analysis

processing options, 37.5.1

Applicant information

adding new applicant records, 35.1

entering, 35

purging, 36.4

purging profile data, 36.4.2

reviewing reports, 37

working with, 36

Applicant letters

printing, 36.2

Applicant profile data

entering, 35.2

Applicant tracking

features, 1.2.3

Applicants

hiring, 36.3

search type change, 35.3.1, 36.3.2

Appraisal information

entering for employees in review groups, 54.4

Approving a requisition, 30.3

Attaching a candidate record to a requisition, 31.1

Attaching a contract calendar to an employee record, 3.4

Attaching an applicant record to a requisition, 36.1

Attaching an employee record to a position budget, 41.1

alternate entry method, 41.1.2

Automatic Accounting Instructions form, 69.1

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B

Benefit information

entering for an employee, 3.2.2

Bonus information

entering for an employee in a review group, 54.3

Build Grade Progression Work Group report, 55.1

Business Unit by Organization form, 42.1

Business Unit/Job ID Cross-Reference form, 66.5

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C

Canadian Employee Setup form, 71.1.1

Canadian Federal Employment Equity

See Employment equity

Canadian-specific information

entering, 3.7

Case Additional Information form, 49.2.1

Case Entry form, 49.2

Case Review form, 49.5

Category codes

entering for an employee, 3.6

setting up for employees, 67.1

Category Codes and Geographic Data form, 3.6

Category Codes form, 67.1

Change reason code

about, 18.2.3

Changing the status of a job, 27.2

Choosing data for history tracking purposes, 63.2

changing the data items you track, 63.2.1

Choosing fields for future data revisions, 67.2

Closing an injury or illness case, 49.4

Compa-ratio

in history and turnover records, 5.6.1

updating, 5.6

Compensable Factors Tables form, 66.4

Constants

defined, 64

setting up, 64

Constants Information form, 63.1, 64.1

Contract calendar

activating, 64.2

attaching an employee record, 68.3.2

attaching to an employee record, 3.4

changing information for employees, 5.3.3

changing pay rate information, 5.2.1

creating, 68.3

deleting, 68.3.2

entering mass changes, 5.4.2

for employees with multiple jobs, 3.3.1

identifying non-standard dates, 68.2

holidays, 68.2

workdays longer than standard, 68.2

workdays shorter than standard, 68.2

reviewing previous day values, 68.3.2

revising, 68.3.1, 68.3.2

setting up, 68

updating employee records, 68.4

updating jobs globally, 26.1.2

user defined codes, 68.3.2

Contract Calendar Master form, 68.2

Contract calendars

removing, 3.4.2

Contract/Calendar Master form, 68.3.1

Copying all profile data for an employee, 6.3.3

Copying narrative text, 6.3.1

Copying profile data, 6.3

Correcting employee history, 19.3

Correcting employee information, 5.5

Correcting employee position activity, 41.2

Creating a review group, 54.1

Creating a work group, 55.1

Creating contract calendars, 68.3

creating an initial calendar, 68.3.1

Creating the Canadian Employment Equity workfile, 9.2

Creating the Last History Change Workfile, 22.3

Cross-reference table

setting up for a business unit, 66.5

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D

Data Type Security form, 62.2

Dates, Eligibility, and EEO form, 3.2.2, 5.7

Define Pay Range Formulas form, 66.3

Define Turnover Columns form, 63.3.1

Define Types of Data form, 62.1.1

Defining a position budget, 39

Defining a position budget automatically, 39.6

Defining a single position budget manually, 39.5

Defining an organizational structure by business unit, 58.1

Defining an organizational structure by employee, 58.3

Defining an organizational structure by position, 58.2

Defining category codes for Human Resources, 67.1

Defining employees, 10

Defining job evaluation factors, 66.4

Defining jobs, 24

Defining multiple position budgets manually, 39.4

Defining next year’s position budget, 43.1

Defining organizational structures, 58

Defining position accounts, 39.7

Defining profile data types in code format, 62.1.1

Defining profile data types in narrative format, 62.1.1

Defining profile data types in program format, 62.1.1

Defining types of profile data, 62.1

Deleting multiple job history records, 20.2

Deleting obsolete review groups, 54.7

Downloading the workfile to your personal computer, 9.3

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E

EEO information

reviewing reports, 10.4

Eligibility codes

entering for an employee, 3.6.1

Employee

attaching records to a position budget, 41.1

defined, 10

Employee ACA Eligibility File

F081161, 1.5

Employee Assignment form, 8.1

Employee eligibility

determine, 47

Employee history, 5.1

accessing from employee entry forms, 19.2.1

choosing data to track, 63.2

correcting, 19.3

creating records, 3.2.2

creating the Last History Change workfile, 22.3

defined, 18.2.1

features, 1.2.5

purging records, 21.1

related tables, 18.2.4

reports, 22

reviewing, 19.2

for a specific date, 19.2.1

working with, 19.1

Employee History form, 19.3

Employee History Inquiry form, 19.2

Employee history snapshot, 19.2.1

Employee information

adding new employee records, 3.2

attaching a contract calendar to an employee record, 3.4

correcting, 5.5

tax ID numbers, 5.5.2

entering, 3.1, 36.3.2

address book information, 3.2.2

basic information, 3.2.1

category and geographic data codes, 3.6

government and benefit information, 3.2.2

history and turnover information, 3.2.2

international information, 3.7

job information, 3.2.2

leave of absence, 5.7

multiple job information, 3.3

pay basis information, 3.5

tax identification number, 36.3.2

user defined dates, 3.6.1

features, 1.2.4

future changes, 1

key concepts, 2.2

mass import of salaries and hourly rates, 54.2.1

rehiring employees, 8

revising, 5.1

setting up, 67

terminating an employee, 7.1

Employee International Data form, 3.7.1

Employee Master Mass Changes form, 5.4.1

Employee Master Revisions form, 5.3.2

Employee Master table (F060116), 3.2

Employee Multiple Job Entry form, 3.3

Employee Multiple Job History form, 20.1

Employee Multiple Job History table (F060119), 3.2, 18.2.4, 20

Employee turnover, 5.1

change reason code, 18.2.3

creating records, 3.2.2

defined, 18.2

purging records, 21.2

related tables, 18.2.4

reports, 22

turnover analysis reports, 22.5

Employee Turnover Analysis (F08045), 54.6

Employee Turnover Analysis table (F08045), 18.2.4

Employees by Job Type and Step form, 25.3

Employment equity

entering information for an employee, 3.7

Federal Contractors Program

creating the workfile, 9.2

downloading the workfile to your personal computer, 9.3

working with, 9.1

Entering applicant profile data, 35.2

Entering appraisal information for employees in a review group, 54.4

Entering bonus information for employees in a review group, 54.3

Entering changes for rates only, 5.2

Entering employee information, 3.1

Entering initial job information, 24.1

Entering initial requisition information, 30.1

Entering international employee information, 3.7

Entering job evaluation information, 24.3

Entering job profile data, 24.2

Entering leave of absence information, 5.7

Entering mass amounts of employee salaries and hourly rates, 54.2.1

Entering multiple job information, 3.3

Entering pay basis information, 3.5

Entering pay changes for individual employees, 53

Entering pay changes for multiple jobs, 53.2

Entering profile data for injury and illness cases, 49.3

Entering profile data in code format, 6.2.4

Entering profile data in narrative format, 6.2.2

Entering requisition profile data, 30.2

Entering user defined information for employees, 3.6

Establishments form, 70.1.1

Example

specifying search criteria, 6.4.5.1

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F

Federal Contractors Program, 9.1

Forms

Activity by Employee, 42.4

Activity by Position, 42.3

Address Window, 3.2.2, 35.1

Applicant Entry, 35.1, 36.1, 36.2.1, 36.3.1

Automatic Accounting Instructions, 69.1

Business Unit by Organization, 42.1

Business Unit/Job ID Cross-Reference, 66.5

Canadian Employee Setup, 71.1.1

Case Additional Information, 49.2.1

Case Entry, 49.2

Case Review, 49.5

Category Codes, 67.1

Category Codes and Geographic Data, 3.6

Compensable Factors Tables, 66.4

Constants Information, 63.1, 64.1

Contract Calendar Master, 68.2

Contract/Calendar Master, 68.3.1

Data Type Security, 62.2

Dates, Eligibility. and EEO, 5.7

Dates, Eligibility, and EEO, 3.2.2

Define Pay Range Formulas, 66.3

Define Turnover Columns, 63.3.1

Define Types of Data, 62.1.1

Employee Assignment, 8.1

Employee Hi story Inquiry, 19.2

Employee History, 19.3

Employee International Data, 3.7.1, 3.7.1

Employee Master Mass Changes, 5.4.1

Employee Master Revisions, 5.3.2

Employee Multiple Job Entry, 3.3

Employee Multiple Job History, 20.1

Employees by Job Type and Step, 25.3

Establishments, 70.1.1

Hire Applicant, 36.3.1

History and Turnover Information Only, 3.2.2, 7.1.1, 8.1

HR Employee Entry, 3.2.1, 41.1.1

Job Comparisons by Factor, 25.4

Job Entry and Evaluation, 24.1.1, 27.2

Job Evaluation, 24.3.1, 24.3.2

Mass Change - Data Selection, 5.4.1

Mass Change - Employee Selection, 5.4.1

Mode Prompt Window, 68.3.1

Pay and Tax Information, 3.5

Pay Grade Step Table, 55.4, 66.2.1

Pay Grades by Class, 25.6, 25.6, 66.1

Pay Ranges by Job, 25.5.1

Pay Rate Information, 3.2.2, 5.2

Position Account Information, 39.7

Position Master Detail, 39.5

Positions by Business Unit, 42.2

Profile by Data Type, 6.4.3

Profile by Employee, 6.4.1

Profile Data Entry, 6.2.2

Profile Multiskill Search, 6.4.5.1

Purge Applicants by Date, 36.4.1

Requisition Activity, 31.1, 36.1

Requisition Entry, 7.1.1, 30.1, 30.3, 31.2.1

Requisition Review, 32.1, 36.1

Review and Rank Employees, 54.2.1

Review Groups Inquiry, 54.5

Review Work Group Detail, 55.2

Review Work Group Summary, 55.2

Revise Employee Activity, 41.2

Select Data for Tracking, 63.2

Send Applicant Letter, 36.2.1

Single AAI Revisions, 69.1

Specify Future Data Fields, 67.2

Structure Inquiry, 59.1, 59.2, 59.3

Structure Revisions, 58.1.1, 58.2, 58.3.1

Termination/Rehire, 7.1, 7.1.1, 8.1

Transfer of Data on Hire/Termination, 62.3

Update Positions by Business Unit, 39.4

User Defined Code Revisions, 62.1.1

user defined codes, 61.1, 62.1.1

User Defined Dates Window, 3.6.1

FTE

effect on pay information, 4.2, 4.3, 4.4, 4.4

Full-time equivalent

See FTE

Future changes

effect on pay information, 5.3.3

effective date, 5.3.3

entering, 5.3.2

for pay rates only, 5.2

Future Values window (P06FV), 5.3.3

processing for any data item, 5.3

updating employee records, 5.3.4

Future data revisions

choosing fields, 67.2

Future Data table (F06042), 5.3.3

Future Values Window, 5.3.3

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G

General ledger

transferring position budgets to, 40

Generating the title search table, 62.4

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H

Hire Applicant form, 36.3.1

Hired Applicants by EEO Job Category

processing options, 37.4.1

Hiring an applicant, 36.3

History

employee, 1

See Employee history

History and turnover

activating, 63.4

History and turnover constants

setting up, 63.1

History and Turnover Information Only form, 3.2.2, 7.1.1, 8.1

Home Company X-Ref

create ALE ID, 45.2

Hourly rate

calculating

using no default pay rate source, 4.4

using the Pay Grade Step table, 4.3

using the Pay Rate table, 4.2

changing an employee’s, 4.2, 4.3, 4.4

Hours of service

look-back, monthly, proof, final, mode, 46.1

Hours of Service, 46

ACA, 46.2

HR Employee Entry form, 3.2.1, 41.1.1

History and Turnover Information Only form, 3.2.2

HR subsystem and monitor

multiple environments, 65.1.1

reviewing the monitor status, 65.5

starting, 65.1

stopping, 65.2

system backups, 65.1.1

working with, 65

Human Resource constants

setting up a pay rate source, 4.1

Human Resources system

features, 1.2

integration with other systems, 1.1

tables, 1.5

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I

Identifying non-standard dates for all contract calendars, 68.2

Import mass amounts of employee salaries and hourly rates, 54.2.1

Injury or illness

closing a case, 49.4

opening a case, 49.2

reviewing cases by establishment, 49.5

reviewing cases by profile data, 49.6

working with information, 49.1

International data

and Canadian Federal Employment Equity, 9.1

and employee information, 3.1

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J

Job Comparisons by Factor form, 25.4

Job Entry and Evaluation form, 27.2

Job evaluation factors

defining, 66.4

job Evaluation form, 24.3.1

Job Evaluation form

accessing, 24.3.2

Job information

assigning to employees, 24.1, 27.2.1

changing, 24.1.2

job IDs, 27.1.1

job status, 27.2

defining, 24

deleting, 24.1.2, 27.1.1

described, 23.2

entering

initial information, 24.1

job evaluations, 24.3

features, 1.2.6

job types and steps, 23.2

obsolete, 27.1

identifying employees assigned to obsolete job IDs, 27.3

reviewing, 24.1.2, 25.1

by employee, 25.3

evaluation information, 25.4

pay ranges for jobs, 25.5

pay ranges for pay grades, 25.6

setting up, 66

updating globally, 26.1

Job Master table (F08001), 24

Job type

overview, 1.3

Job types

cross-reference table for, 66.5

Jobs

reports, 28.1

Jobs by Data Type Report

processing options, 28.3.1

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L

Last History Change Workfile Build

processing options, 22.3.1

Leave of absence

entering for an employee, 5.7

Letters of acknowledgement

printing, 36.2

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M

Mailing labels

printing, 10.2

Mass Change - Data Selection form, 5.4.1

Mass Change - Employee Selection form, 5.4.1

Mass import of employee salaries and hourly rates, 54.2.1

Mode Prompt Window, 68.3.1

Monitor

HR subsystem and monitor, 65

starting, 65.4

status, 65.5

stopping, 65.3

Multiple job history

defined, 18.2.2

deleting, 20.2

reviewing, 20.1

working with, 20

Multiple job information

and contract calendars, 3.3.1

entering for an employee, 3.3

entering pay changes, 53.2

updating employee tables, 3.3.1

Multiple position budgets, 39.4

Multi-skill search

See profile data

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N

Next Year’s Position Budgets Exception report, 43.1.2

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O

ob Entry and Evaluation form, 24.1.1

Occupation Safety and Health Administration

See OSHA Constants

See Human Resource constants

Occupational pay rates, 3.3.1

Opening an injury or illness case, 49.2

Organizational structure

defining, 58

defining by business unit, 58.1

defining by employee, 58.3

defining by position, 58.2

features, 1.2.9

maintaining history and turnover for changes to, 58.3.2

printing, 60

printing by business unit, 60.1

printing by employee, 60.3

printing by position, 60.2

reviewing, 59

reviewing by business unit, 59.1

reviewing by employee, 59.3

reviewing by position, 59.2

subordinate business units, 60.1.1

over Analysis), 18.2.4

overview

hours of service process, 46.1

Overview

Applicable Large Employer (ALE) ID to Home Company X-Ref, 45.1

terms and concepts, 1.3

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P

Pay and Tax Revisions form, 3.5

Pay basis information

entering for an employee, 3.5

Pay changes

for individual employees, 53

Pay changes for a review group

entering additional changes for individual employees, 54.2.2

global changes, 54.2.3

revising, 54.2

revising for individual employees, 54.2.2

revising for multiple employees, 54.2.1

Pay frequency

overview, 1.3

Pay grade step administration

reviewing work groups, 55.2

skipping steps, 55

working with, 55

Pay Grade Step Table form, 55.4, 66.2.1

Pay grade steps

changing an employee’s, 4.3

setting up, 66.2

Pay grades

setting up, 66.1

Pay Grades by Class form, 66.1

Pay range formulas

setting up, 66.3

Pay ranges

reviewing for jobs, 25.5

reviewing for pay grades, 25.6

Pay Ranges by Job form, 25.5.1

Pay rate

entering future changes, 5.2

hourly

See Hourly rate

Pay Rate Information form (P060131), 5.2

revising for employees with contract calendars, 5.2.1

setting up verification, 64.4

Pay rate changes

for an employee, 53.1

Pay rate source

overriding the default, 4.2.1, 4.3.1

using no default, 4.4

using the Pay Grade Step table, 4.3

using the Pay Rate table, 4.2

Pay Rate table, 4.1

Position

overview, 1.3

Position Account Information form, 39.7

Position accounts

defining, 39.7

Position activity

correcting, 41.2

defined, 41

deleting an incorrect activity record", 41.2.1

purging records, 41

reviewing by employee, 42.4

reviewing by position, 42.3

tracking historical information, 41.2.1

working with information, 41

Position budgets

assigning, 39.6.1

attaching employee records to, 41.1

defining, 39

defining a single position budget, 39.5

defining automatically, 39.6

defining next year’s, 43.1

multiple, 39.4

open amounts, 42.2.1

position activity record, 39.3

posting to the Account Ledger table, 40.2

purging, 43.1.2

purpose of, 39

reviewing, 42

reviewing information by business unit, 42.1

reviewing information by position, 42.2

revising, 40.1.1

setting up AAIs for, 69

transferring to the Account Balances table, 40.1

verifying, 64.2

Position control

and budget management, 1.2.1

defined, 38.2

setting up, 64.2

Position Master Detail form, 39.5

deleting position records, 39.5.1

Position reports

reviewing, 44.1

Positions by Business Unit form, 42.2

Posting position budgets to the account ledger table, 40.2

Printing an organizational structure, 60

Printing an organizational structure by business unit, 60.1

Printing an organizational structure by employee, 60.3

selecting parent positions to print, 60.3.1

Printing an organizational structure by position, 60.2

printing the entire structure, 60.2.1

selecting parent positions to print, 60.2.1

Printing employee master labels, 10.2

Printing letters of acknowledgement, 36.2

Processing future changes for any data item, 5.3

Processing mass changes, 5.4

Processing options

Adverse Impact Analysis, 37.6.1

Applicant Flow Analysis, 37.5.1

Hired Applicants by EEO Job Category, 37.4.1

Jobs by Data Type Report, 28.3.1

Last History Change Workfile Build, 22.3.1

Profile by Data Type form, 6.4.3

Profile by Employee form, 6.4.1

Profile data

copying, 6.3

all data for an employee, 6.3.3

narrative format information, 6.3.1

defined, 6.1

deleting narrative format information, 6.2.1, 6.2.3

entering

for injury and illness cases, 49.3

for jobs, 24.2

for requisitions, 30.2

in code format, 6.2.4

in narrative format, 6.2.2

for applicants, 35.2

multi-skill search

example, 6.4.5.1

searching for both applicants and employees, 6.4.6

purging, 6.5

reviewing, 6.4

by data type, 6.4.3

for a specific employee, 6.4.1

for jobs, 25.2

injury and illness cases by, 49.6

reports, 10.3

revising

code format information, 6.2.5

setup, 62

code format defined, 62.1

cross-reference table for, 62.3

defining types of profile data, 62.1

excluding all users, 62.2.1

for employees, 67

for jobs, 66

for safety and health administration, 70.1.2

generating the title search table, 62.4

narrative format defined, 62.1

program format defined, 62.1

security for, 62.2

transferring, 62.3.1, 62.5

working with multi-skill search, 6.4.5

Profile Data Entry form, 6.2.2

Profile Multiskill Search form, 6.4.5.1

Programs and IDs

P00041 (user defined code revisions), 62.1.1

P00051 (category codes), 67.1

P00051 (user defined codes), 61.1, 62.1.1

P0012 (single AAI revisions), 69.1

P00250 (structure inquiry by business unit), 59.1

P0050 (structure revisions by business unit), 58.1.1

P0080 (data type security), 62.2

P00LT (send applicant letter), 36.2.1

P01051 (establishments), 70.1.1

P060118 (employee multiple job entry), 3.3

P060119 (employee multiple job history), 20.1

P060121 (pay and tax information), 3.5

P060131 (pay rate information), 3.2.2, 5.2

P060161 (termination/rehire), 7.1, 7.1.1, 8.1

P060190 (dates, eligibility, and EEO), 3.2.2, 5.7

P06020 (employee international data), 3.7.1

P06041 (specify future data fields), 67.2

P06042 (employee master revisions), 5.3.2

P060440 (VETS-42120 veteran’s employment), 10.4.10

P06045 (mass change - employee selection), 5.4.1

P06045P (mass change - data selection), 5.4.1

P06045V (employee master mass changes), 5.4.1

P068514 (EEO-4 analysis), 10.4.3

P068515 (EEO-1 employment data), 10.4.1

P068901 (EEO staff utilization), 10.4.5

P06UDW (user defined dates window), 3.6.1

P08001 (job entry and evaluation), 24.1.1, 27.2

P080011 (job evaluation), 24.3.1

P08005 (business unit/job ID cross-reference), 66.5

P0801 (HR employee entry), 3.2.1, 41.1.1

P08011 (compensable factors tables), 66.4

P08012 (job comparisons by factor), 25.4

P080200 (profile by employee), 6.4.1

P08021 (Canadian employee setup), 71.1.1

P080210 (profile by data type), 6.4.3

P080250 (profile multiskill search), 6.4.5.1

P08040 (constants information), 63.1

P080401 (applicants by data type report), 37.2

P080402 (jobs by data type), 28.3

P080406 (requisitions by data type report), 33.2

P08041 (select data for tracking), 63.2

P080411 (applicant profile report), 37.1

P080412 (job profile information), 28.2

P080413 (cases by profile report), 50.3

P080414 (employee master labels), 10.2

P080416 (requisition profile report), 33.1

P08042 (employee history inquiry), 19.2

P080420 (employee history), 19.3

P080423 (employee history log), 22.1

P080424 (employee salary history), 22.2

P080431 (employee turnover), 22.5

P080435 (workforce analysis), 10.4.7

P08046 (define turnover columns), 63.3.1

P0808142 (purge applicants by date), 36.4.1

P08090 (define types of data), 62.1.1

P08091 (profile data entry), 6.2.2

P08094 (transfer of data on hire/termination), 62.3

P08101 (update positions by business unit), 39.4

P081011 (position master detail), 39.5

P081012 (position account information), 39.7

P08102 (requisition review), 32.1, 36.1

P081021 (requisition entry), 7.1.1, 30.1, 30.3, 31.2.1

P08105 (requisition activity), 31.1, 36.1

P08111 (activity by position), 42.3

P081112 (revise employee activity), 41.2

P081200 (business unit by organization), 42.1

P081210 (positions by business unit), 42.2

P081220 (activity by employee), 42.4

P081420 (open amounts by position report), 44.2

P081421 (open effective amounts by position report), 44.3

P081430 (cross-year budget comparison report), 44.4

P081431 (cross-year effective budget comparison report), 44.5

P081440 (position Full-Time Equivalents report), 44.6

P081441 (position headcount report), 44.7

P081450 (job evaluation factor data), 28.4

P081810 (employees by job type and step), 25.3

P081820 (next year’s position budgets exception report), 43.1.2

P08200 (structure inquiry by employee), 59.3

P082001 (pay grades by class), 25.6, 66.1

P082002 (pay ranges by job), 25.5.1

P082003 (pay grade step table), 55.4, 66.2.1

P0820051 (build grade progression work group report), 55.1

P082007 (review work group detail), 55.2

P082009 (review work group summary), 55.2

P08201 (review and rank employees), 54.2.1

P08201Z (review and rank employees - z file), 54.2.1

P08210 (structure revisions by employee), 58.3.1

P082210 (review groups inquiry), 54.5

P08230 (structure inquiry by position), 59.2

P08240 (structure revisions by position), 58.2

P082400 (employee salary analysis report), 56

P082450 (pay ranges by job), 28.10

P08290 (define pay range formulas), 66.3

P08401 (applicant entry), 35.1, 36.1, 36.2.1, 36.3.1

P084400 (hired applicants by EEO job report), 37.4

P084411 (application flow analysis report), 37.5

P084412 (adverse impact analysis report), 37.6

P086011 (case additional information), 49.2.1

P086200 (case review), 49.5

P08801 (update jobs globally), 26.1

P08930 (contract calendar master), 68.2

P08AB (address window), 3.2.2, 35.1

P08EA (employee assignment), 8.1

P08EFT (history and turnover information only, 8.1

P08EFT (history and turnover information only), 3.2.2, 7.1.1

P08MODE (mode prompt window), 68.3.1

P40901 (automatic accounting instructions), 69.1

P8000 (hire applicant), 36.3.1

Purge Applicants by Date form, 36.4.1

Purging applicant information, 36.4

Purging applicant profile data, 36.4.2

Purging employee history records, 21.1

Purging profile data, 6.5

Purging turnover records, 21.2

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R

Rate

hourly

See Hourly rate

Rehiring an employee, 8

Removing a contract calendar, 3.4.2

Reopening a requisition, 31.2

Reports

Adverse Impact Analysis, 37.6

Applicant Profile report, 37.1

Applicants by Data Type, 37.2

Application Flow Analysis, 37.5

Build Grade Progression Work Group, 55.1

Cases by Profile, 50.3

Compensable Factors Table, 28.9

Cross-Year Budget Comparison, 44.4

Cross-Year Effective Budget Comparison, 44.5

EEO Staff Utilization, 10.4.5

EEO-1 Employment Data, 10.4.1, 10.4.1

EEO-4 Analysis, 10.4.3, 10.4.3

Employee Activity by Name, 44.14, 44.15

Employee Activity by Number, 44.14

Employee History Log, 22.1

Employee Master Record Changes, 10.1

Employee Salary Analysis, 56

Employee Salary History, 22.2

Employees Above Pay Grade Maximum, 28.12

Employees Above Pay Grade Minimum, 28.6

Employees by Data Type, 10.3.3, 10.3.3

Grade/Step and Next Grade/Step, 28.7, 56.2

Job Data and Evaluation Points, 28.5

Job Evaluation Factor Data, 28.4

Job Profile Information, 28.2, 28.2

Jobs by Data Type, 28.3

Last Change in History, 22.4

Next Year’s Position Budgets Exception, 43.1.2

Open Amounts by Position, 44.2

Open Effective Amounts by Position, 44.3

Pay Grade/Salary Ranges, 28.11

Pay Grade/Step and Quartile Values, 28.8, 56.3

Pay Ranges by Job, 28.10

Position Budgets, 44.8

Position Budgets by Business Unit, 44.10

Position Budgets by Job Type and Step, 44.9

Position Effective Budget by Home Business Unit, 44.13

Position Effective Budget by Job Type and Step, 44.12

Position Effective Budgets, 44.11

Position Full-Time Equivalents (FTEs), 44.6

Position Headcount, 44.7

Requisition Profile, 33.1

Requisition Review, 33.3

Requisitions by Data Type, 33.2

reviewing employee, 10

Safety and health, 50

Turnover Analysis, 22.5

Unfilled Requisitions, 33.4

Veteran’s Employment (VETS-4212), 10.4.10

Workforce Analysis, 10.4.7

Requisition Activity form, 31.1, 36.1

Requisition Entry form, 7.1.1, 30.1, 30.3, 31.2.1

Requisition Review form, 32.1, 36.1

Requisitions

approving, 30.3

as part of recruiting, 1.2.2

attaching a candidate record, 31.1

attaching applicant records, 31.1.1, 36.1.1

attaching applicant records to, 36.1

entering

initial information, 30.1

profile data information, 30.2

matching candidates to, 31.1.1

profile data, 32.2

removing applicant records, 36.1.1

reopening, 31.2

reviewing online, 32

setting up information, 64.3

working with, 31

Review and Rank Employees - Z File program (P08201Z), 54.2.1

Review and Rank Employees form, 54.2.1

user defined fields, 54.2.3

Review Groups Inquiry form, 54.5

Review Work Group Detail form, 55.2

Review Work Group Summary form, 55.2

Reviewing an organizational structure by business unit, 59.1

Reviewing an organizational structure by employee, 59.3

Reviewing an organizational structure by position, 59.2

Reviewing applicant reports, 37

Reviewing employee history, 19.2

Reviewing employee profile reports, 10.3

Reviewing employee reports, 10

Reviewing employees by job type and step, 25.3

Reviewing equal employment opportunity reports, 10.4

Reviewing history and turnover reports, 22

Reviewing injury or illness cases by establishment, 49.5

Reviewing job evaluation information, 25.4

Reviewing jobs, 25.1

Reviewing multiple job history, 20.1

Reviewing organizational structures, 59

Reviewing pay ranges for jobs, 25.5

Reviewing pay ranges for pay grades, 25.6

Reviewing position activity by employee, 42.4

Reviewing position activity by position, 42.3

Reviewing position budget information, 42

Reviewing position budget information by business unit, 42.1

Reviewing position budget information by position, 42.2

Reviewing position reports, 44.1

Reviewing profile data, 6.4

Reviewing profile data by data type, 6.4.3

Reviewing profile data for a specific employee, 6.4.1

Reviewing profile data for injury and illness cases, 49.6

Reviewing profile data for jobs, 25.2

Reviewing profile data for requisitions, 32.2

Reviewing recommended pay changes, 54.5

Reviewing requisition details, 32.1

Reviewing safety and health reports, 50

Reviewing the Adverse Impact Analysis report, 37.6

Reviewing the Applicant Profile report, 37.1

Reviewing the Applicants by Data Type report, 37.2

Reviewing the Application Flow Analysis report, 37.5

Reviewing the Cases by Profile report, 50.3

Reviewing the Compensable Factors Table report, 28.9

Reviewing the Cross-Year Budget Comparison report, 44.4

calculating percentage change figures, 44.4.1

Reviewing the Cross-Year Effective Budget Comparison report, 44.5

Reviewing the EEO Staff Utilization report, 10.4.5

Reviewing the EEO-1 Employment Data report, 10.4.1

Reviewing the EEO-4 Analysis report, 10.4.3, 10.4.3

Reviewing the Employee Activity by Name report, 44.14, 44.15

Reviewing the Employee Activity by Number report, 44.14

Reviewing the Employee History Log report, 22.1

Reviewing the Employee Master Record Changes report, 10.1

Reviewing the Employee Salary Analysis report, 56

Reviewing the Employee Salary History report, 22.2

Reviewing the Employees Above Pay Grade Maximum report, 28.12

Reviewing the Employees Below Pay Grade Minimum report, 28.6

Reviewing the Employees by Data Type report, 10.3.3

Reviewing the Grade/Step and Next Grade/Step Values report, 28.7, 56.2

Reviewing the Hired Applicants by EEO Job Report, 37.4

Reviewing the Job Data and Evaluation Points report, 28.5

Reviewing the Job Evaluation Factor Data report, 28.4

Reviewing the Jobs by Data Type report, 28.3

Reviewing the Last Change in History report, 22.4

Reviewing the Open Amounts by Position report, 44.2

calculating projected amounts for a position, 44.2.1

Reviewing the Open Effective Amounts by Position report, 44.3

Reviewing the Pay Grade/Salary Ranges report, 28.11

Reviewing the Pay Grade/Step and Quartile Values report, 28.8, 56.3

Reviewing the Pay Ranges by Job report, 28.10

Reviewing the Position Budgets by Business Unit report, 44.10

Reviewing the Position Budgets by Job Type and Step report, 44.9

Reviewing the Position Budgets report, 44.8

Reviewing the Position Effective Budget by Home Business Unit report, 44.13

Reviewing the Position Effective Budget by Job Type and Step report, 44.12

Reviewing the Position Effective Budgets report, 44.11

Reviewing the Position Full-Time Equivalents report, 44.6

Reviewing the Position Headcount report, 44.7

Reviewing the Requisition Profile report, 33.1

Reviewing the Requisition Review report, 33.3

Reviewing the Requisitions by Data Type report, 33.2

Reviewing the status of the monitor, 65.5

changing the status of the monitor, 65.5.1

data file libraries, 65.5.1

Reviewing the Veteran’s Employment (VETS-4212) report, 10.4.10

Reviewing the Workforce Analysis report, 10.4.7

Reviewing trial balances, 24.1

Reviewing trial balances by company, 24.3, 54.2

Reviewing turnover analysis reports, 22.5

Reviewing work group information, 55.2

Reviewing World Writer reports for applicants, 37.3

Revise Employee Activity form, 41.2

Revising a calendar, 68.3.1

Revising Employee Information, 5.1

Revising pay changes for a review group, 54.2

rograms and IDs

P08601 (case entry), 49.2

Running the Unfilled Requisitions, 33.4

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S

Safety and health administration

and OSHA requirements, 48.2

features, 1.2.8

setting up, 70

Salary

calculating

using no default pay rate source, 4.4

using the Pay Grade Step Table, 4.3

using the Pay Rate table, 4.2

changing an employee’s, 4.3, 4.4

displaying annual or effective, 3.2.2

Salary information

setting up the default salary display, 64.1

Salary review groups

creating, 54.1

deleting obsolete groups, 54.7

employees assigned to multiple, 54.1, 54.2.1

entering appraisal information for employees, 54.4

entering bonus information for employees, 54.3

working with, 54

See Future changes

Select Data for Tracking form, 63.2

Send Applicant Letter form, 36.2.1

Setting up a cross-reference table by business unit, 66.5

Setting up AAIs for position budgets, 69

Setting up contract calendar information, 68

Setting up employee history and turnover tracking, 63

starting the HR subsystem and monitor, 63

Setting up employee information, 67

Setting up history and turnover constants, 63.1

Setting up Human Resources constants, 64

Setting up job information, 66

Setting up pay grade steps, 66.2

Setting up pay grade steps individually, 66.2.1

Setting up pay grade steps using a pay rate multiplier, 66.2.1

Setting up pay grades, 66.1

Setting up pay range formulas, 66.3

Setting up pay rate verification, 64.4

Setting up position control information, 64.2

Setting up profile data, 62

Setting up profile data for safety and health administration, 70.1.2

Setting up requisition information, 64.3

Setting up safety and health administration, 70

Setting up security for profile data, 62.2

Setting up the cross-reference table for profile data, 62.3

Setting up the default salary display, 64.1

Setting up the Human Resources system, 52.2

Setting up turnover columns, 63.3

Setting up user defined codes for Human Resources, 61.1

Single AAI Revisions form, 69.1

Specify Future Data Fields form, 67.2

Standard hours per year

effect on pay information, 4.2, 4.3, 4.4, 4.4

Starting the monitor only, 65.4

Starting the subsystem and monitor, 65.1

Step progression information

updating employee records, 55.3

Stopping the monitor only, 65.3

Stopping the subsystem and monitor, 65.2

Structure Inquiry form, 59.1, 59.2, 59.3

Structure Revisions form, 58.1.1, 58.2, 58.3.1

System integration, 1.1

System setup

activating history and turnover, 63.4

for employees, 67

for jobs, 66

profile data, 62

---

T

Tables

F0005 (User Defined Codes), 61.1

F060116 (Employee Master), 3.2, 54.6, 58.3

F060118 (Employee Multiple Job), 3.2, 54.6, 58.3

F060119 (Employee Multiple Job History), 3.2, 18.2.4, 20, 54.6, 58.3

F06042 (Future Data), 5.3.3, 5.3.3

F08001 (Job Master), 24

F08042 (HR History), 3.2, 5.3.3, 54.6, 58.3

F08045 (Employee Turn, 18.2.4

F08045 (Employee Turnover Analysis), 3.2

F08101 (Position Master Information), 39, 39.6, 41.2

F08111 (Position Budget Detail), 39.6, 41.1, 41.2

F082001 (Pay Grade and Salary Range), 66.1, 66.2

F0902 (Account Balances), 40, 40.2, 69.1

F0911 (Account Ledger), 40, 40.2, 69.1

Pay Grade Step, 4.1

Tables used by Human Resources system, 1.5

Terminating an employee, 7.1

Termination/Rehire form, 7.1, 7.1.1, 8.1

Terms and concepts

job type, 1.3

overview, 1.3

pay frequency, 1.3

position, 1.3

Timecard Detail, 47.2.1

Transfer of Data on Hire/Termination form, 62.3

Transferring a position budget to the general ledger, 40

Transferring position budgets to the account balances table, 40.1

Transferring profile data, 62.5

Turnover columns

setting up, 63.3

---

U

up job information

profile data, 66

Update Positions by Business Unit form, 39.4

Updating employee records for contract calendars, 68.4

Updating employee records with step progression information, 55.3

Updating jobs globally, 26.1

Updating pay rates for pay grade steps, 55.4

Updating salary actuals, 54.6

User defined code lists

for applicants, 61.1

for wage and salary administration, 61.1

setting up new tables, 61.1.1

User Defined Code Revisions form, 62.1.1

User defined codes

setting up, 61.1

showing all codes for a system, 61.1.1

User defined codes form, 61.1, 62.1.1

updating codes for job type, 3.6.1, 24.3.2, 27.2.1, 61.1.1

User defined dates

entering for an employee, 3.6.1

User Defined Dates Window, 3.6.1

User defined information

entering for an employee, 3.6

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V

Veteran/Disability Responses table (F085590)

described, 1.5

veteran/disability self-identification responses for applicant

entering, 35.3

veteran/disability self-identification responses for employee

entering, 3.6.1

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W

Wage and salary administration

features, 1.2.7

Work group

defined, 55.1

Work groups

deleting, 55.2.1

deleting an employee, 55.2.1

reviewing information, 55.2

Working with applicant information, 36

Working with Canadian Federal Employment Equity, 9.1

Working with employee history records, 19.1

Working with injury and illness information, 49.1

Working with multiple job history, 20

Working with multi-skill search, 6.4.5

Working with obsolete jobs, 27.1

Working with pay grade step administration, 55

Working with position activity information, 41

Working with profile data, 6.1

Working with requisitions, 31

Working with salary review groups, 54

Working with the HR subsystem and monitor, 65

World Writer reports

for applicants, 37.3