27 Work with Obsolete Jobs

This chapter contains these topics:

• Section 27.1, "Working with Obsolete Jobs,"

• Section 27.2, "Changing the Status of a Job,"

• Section 27.3, "Identifying Employees Assigned to Obsolete Job IDs."

27.1 Working with Obsolete Jobs

Occasionally, a job that you have defined becomes obsolete. A job can become obsolete for many reasons, such as:

• Your organization undergoes a restructuring and eliminates one or more jobs

• You restructure the naming conventions for your jobs

When a job becomes obsolete, you can do one of the following:

• Delete the job from the Job Master table

• Change the status of the job to indicate that is inactive

Deleting the job from the Job Master table conserves computer disk space and eliminates obsolete information. However, after you delete a job, you cannot use it for review or for historical reporting purposes.

To track historical records of all the jobs within your organization, you can change the status of obsolete jobs rather than delete them. After you change a job's status to indicate that it is inactive, you should no longer assign that job to active employees. The inactive job remains in the Job Master table.

After you delete a job from the Job Master table, or change a job's status to inactive, you must change the employee records of each active employee who is assigned to the deleted or inactive job. When you change these employee records, you manually replace the obsolete job ID with a valid job ID.

To identify the employees assigned to obsolete jobs, you can print the report, Invalid Job IDs in Employee Master.

27.1.1 What You Should Know About

Topic	Description
Deleting jobs	To delete an obsolete job from your system, locate the job on Job Entry and Evaluation and use the Delete action. After you delete a job, you can no longer access the profile data associated with it. To delete this profile data, you must run a purge program. See Section 6.5, "Purging Profile Data."
Changing job IDs for employees	When you replace an obsolete job ID in an employee's record, verify that additional job-related information for the employee, such as the pay frequency, pay class, and pay grade step, are appropriate for the new job. See Section 5.1, "Revising Employee Information."

27.2 Changing the Status of a Job

Navigation

From Human Resources (G08), choose Job Specifications

From Job Specifications (G08J1), choose Job Entry and Evaluation

If your organization needs to keep historical records of obsolete jobs, you can change the status of obsolete jobs rather than delete them. When you change a job's status, you indicate that it is inactive (historical). You should not assign inactive jobs to active employees.

To change the status of a job

On Job Entry and Evaluation

Figure 27-1 Job Entry & Evaluation screen

Description of ''Figure 27-1 Job Entry & Evaluation screen''

1. Locate the obsolete job ID.

2. Change the value in the following field:

   • Job Status

3. Complete the following optional fields:

   • Change Reason

   • Effective From Date

27.2.1 What You Should Know About

Topic	Description
Job Status	When you enter a Job ID for an employee, you use the Job Entry and Evaluation function to determine the status of a job. You should not assign historical jobs to active employees.
Updating user-defined codes for job type	A processing option for Job Entry and Evaluation allows you to add job types to the appropriate user defined code tables directly from this form. Therefore, you do not need to set up user defined code tables 07/G before you define jobs.

27.3 Identifying Employees Assigned to Obsolete Job IDs

Navigation

From Job Specifications (G08J1), enter 27

From Job Specifications Advanced Operations (G08J3), choose Invalid Job IDs in Employee Master

When a job becomes obsolete, you can delete it from the Job Master table. Then, for each employee that is assigned to the obsolete job, you must manually replace the obsolete job ID with a valid job ID. To identify the employees who are currently assigned to obsolete jobs, review the report, Invalid Job IDs in Employee Master.

Figure 27-2 Invalid Job IDs in Employee Master

Description of ''Figure 27-2 Invalid Job IDs in Employee Master''