39 Processing Electronic Nota Fiscal (NFe) in Normal Mode

This chapter contains these topics:

• Section 39.1, "Generating NFe XML File to be Sent Through Electronic Nota Fiscal (NFe) Normal Process"

• Section 39.2, "Receiving the Response from the Fiscal Authority"

• Section 39.3, "Processing an NFe XML with Errors"

• Section 39.4, "Generating a Complete NFe XML Without Numbering (XML Generator Without (P76B601/ZJDE0002)"

• Section 39.5, "Processing an NFe XML That Has Been Accepted/Approved by Fiscal Authority"

• Section 39.6, "Using Nota Fiscal-e Status Update (P76B650) to review Nota Fiscal Statuses"

• Section 39.7, "Printing the DANFE"

• Section 39.8, "About Updating Statuses to Cancel or Unused"

• Section 39.9, "Generating a Cancel NFe or Cancel NFCe Request"

• Section 39.10, "Updating the Status of the NFe or NFCe XML to Cancel"

• Section 39.11, "Generating the Cancel NFe or Cancel NFCe Request"

• Section 39.12, "Generating an Unused NFe XML through Unused NF-e Numbers (P76B678)"

39.1 Generating NFe XML File to be Sent Through Electronic Nota Fiscal (NFe) Normal Process

Run XML Generator SEFAZ (P76B601/ZJDE0001)

This version:

1. Updates nota fiscal with Nota Fiscal Next Number

2. Populates the Legal Access Key field (BLAK)

3. Generates the Electronic Nota Fiscal (NFe) XML file with tpEmis =1

39.1.1 Before You Begin

• See Section 36.8.2, "Set Up Dream Writer Batch Export Parameters"

• Review XML Generator (P76B601) processing options

  Processing Option	Processing Option Requiring Further Description
  4. Identify the Type of Transmission to be used 1 - SEFAZ 2 - SCAN	Enter 1 (SEFAZ)
  NUMBERING 6. Enter '1' for Numbering the Nota Fiscal	Enter 1 (Number)

  
  

• Review the nota fiscal after the NFe XML file is generated.

  Figure 39-1 NFe Entry Header screen

  
  Description of ''Figure 39-1 NFe Entry Header screen''
  
  

• In Normal Mode, the Issue Type (tpEmis) element value must be 1.

  Figure 39-2 Example of NFe XML File v 2.00 Processed in Normal mode

  
  Description of ''Figure 39-2 Example of NFe XML File v 2.00 Processed in Normal mode''
  
  

  Figure 39-3 Example of NFe XML File v 2.00 Processed in Normal mode (2)

  
  Description of ''Figure 39-3 Example of NFe XML File v 2.00 Processed in Normal mode (2)''
  
  

  Figure 39-4 Example of NFe XML File v 2.00 Processed in Normal mode (3)

  
  Description of ''Figure 39-4 Example of NFe XML File v 2.00 Processed in Normal mode (3)''
  
  

  Figure 39-5 Example of NFe XML File v 2.00 Processed in Normal mode (4)

  
  Description of ''Figure 39-5 Example of NFe XML File v 2.00 Processed in Normal mode (4)''
  
  

  Figure 39-6 Example of NFe XML File v 2.00 Processed in Normal mode (5)

  
  Description of ''Figure 39-6 Example of NFe XML File v 2.00 Processed in Normal mode (5)''
  
  

  Figure 39-7 Example of NFe XML File v 2.00 Processed in Normal mode (6)

  
  Description of ''Figure 39-7 Example of NFe XML File v 2.00 Processed in Normal mode (6)''
  
  

39.2 Receiving the Response from the Fiscal Authority

39.2.1 Processing an NFe XML that has been denied by the fiscal authority

Process Overview

1. Update the NFe XML to Denied (3).

2. Contact the Fiscal Authority.

39.2.1.1 Updating the NFe Status to Denied (3)

1. On Nota Fiscal-e Status Update (P76B650), select option 3 (Deny).

2. Complete the fields:

   • Protocol Number

   • Processed Date

   • Processed Time

     Figure 39-8 Nota Fiscal-e Status Update screen

     
     Description of ''Figure 39-8 Nota Fiscal-e Status Update screen''
     
     

   • Press Enter.

3. Press F10 (Nota Fiscal Status Update) to update the status of the nota fiscal and start the trigger.

Figure 39-9 Nota Fiscal-e Status Update screen

Description of ''Figure 39-9 Nota Fiscal-e Status Update screen''

Note:

Note that the statuses, protocol number, protocol date and time are updated.

Figure 39-10 NFe Status Update screen (Next, Last, and Protocol fields highlighted)

Description of ''Figure 39-10 NFe Status Update screen (Next, Last, and Protocol fields highlighted)''

39.3 Processing an NFe XML with Errors

Process Overview

1. Update the NFe XML to Error (2).

2. Fix the Error.

3. Send the corrected NFe XML to the Fiscal Authority.

39.3.1 Updating the NFe Status to Error (2)

1. On Nota Fiscal-e Status Update (P76B650), select option 2 (Error).

   Figure 39-11 Nota Fiscal-e Status Update screen

   
   Description of ''Figure 39-11 Nota Fiscal-e Status Update screen''
   
   

2. Press Enter.

3. Press F10 (Nota Fiscal Status Update) to update the nota fiscal status and start the trigger.

Figure 39-12 Nota Fiscal-e Status Update screen (next and last numbers highlighted)

Description of ''Figure 39-12 Nota Fiscal-e Status Update screen (next and last numbers highlighted)''

39.4 Generating a Complete NFe XML Without Numbering (XML Generator Without (P76B601/ZJDE0002)

Navigation:

From Localizations - Brazil (G76B), choose Sales Order Management

From Sales Order Management - Brazil (G76B42), choose Sales Order Processing

From Sales Order Processing - Brazil (G76B4211), choose Nota Fiscal Processing

From Nota Fiscal Processing (G76B42111), choose National NFe

From Electronic Nota Fiscal - National (G76B42114), choose XML Generation

From XML Generator (G76B42116), choose XML Generator Without

39.4.1 Before You Begin

• Review XML Generator (P76B601) processing options

Processing Option P76B601	Processing Option Requiring Further Description
4. Identify the Type of Transmission t be used 1 - SEFAZ 2 - SCAN	Enter 1 (SEFAZ)
NUMBERING 6. Enter '1' for Numbering the Nota Fiscal	Enter 1 (number)

39.5 Processing an NFe XML That Has Been Accepted/Approved by Fiscal Authority

Process Overview

1. Update the status of the NFe XML to Accepted (1).

2. Print the Documento Auxiliar da Nota Fiscal.

39.5.1 Updating the status of the NFe XML to Accepted (1)

1. Nota Fiscal-e Status Update (P76B650), select Option 1 (Accept).

2. Complete the fields:

   • Protocol Number

   • Processed Date

   • Processed Time

     Figure 39-13 NFe Status Update screen (Protocol Number, Date, Hour, and Protocols highlighted)

     
     Description of ''Figure 39-13 NFe Status Update screen (Protocol Number, Date, Hour, and Protocols highlighted)''
     
     

   • Press Enter.

3. Press F10 (Nota Fiscal Status Update) to update the Status of the nota fiscal and start the trigger.

   Figure 39-14 NFe Status Update screen

   
   Description of ''Figure 39-14 NFe Status Update screen''
   
   

   Figure 39-15 NFe Status Update screen (Next, Last, and Protocol highlighted)

   
   Description of ''Figure 39-15 NFe Status Update screen (Next, Last, and Protocol highlighted)''
   
   

39.6 Using Nota Fiscal-e Status Update (P76B650) to review Nota Fiscal Statuses

1. On Nota Fiscal-e Status Update (P76B650), inquire on the processed sales order/nota fiscal.

2. Select option 15 (Nota Fiscal Inquiry).

   Figure 39-16 Nota Fiscal-e Status Update screen

   
   Description of ''Figure 39-16 Nota Fiscal-e Status Update screen''
   
   

3. Press Enter.

4. Inquire on the nota fiscal that you want to review.

   Figure 39-17 Nota Fiscal Inquiry screen

   
   Description of ''Figure 39-17 Nota Fiscal Inquiry screen''
   
   

5. Go to Nota Fiscal Entry - Detail (P76111B) and press F4 (More Details) to review nota fiscal statuses.

   Figure 39-18 Nota Fiscal Entry - Detail screen

   
   Description of ''Figure 39-18 Nota Fiscal Entry - Detail screen''
   
   

6. Use Nota Fiscal-e Status Update (P76B650) to review sales order statuses.

7. Go to Nota Fiscal-e Status Update (P76B650).

8. Inquire on the sales order/nota fiscal.

9. Select Option 16 (Sales Order Detail Inquiry).

   Figure 39-19 Nota Fiscal-e Status Update screen

   
   Description of ''Figure 39-19 Nota Fiscal-e Status Update screen''
   
   

10. Press Enter.

11. On Sales Order Entry (P4211), press F4 (More Details), to review sales order statuses.

    Figure 39-20 Sales Order Entry screen

    
    Description of ''Figure 39-20 Sales Order Entry screen''
    
    

39.7 Printing the DANFE

39.7.1 Before You Begin

• Review DANFE Generation Brazil (P76B660) processing options:

Processing Option P76B660	Processing Option Requiring Further Description
4. Enter '1' to print DANFE in contingency mode.	Must be blank
6. Enter the Form of Emission: '2' - Contingency FS '5' - Contingency FS-DA	Must be blank

A DANFE related to a nota fiscal processed/approved in Normal mode contains the following information:

• DANFE Barcode

• Legal Access Key

• Protocol number, date and time

Figure 39-21 Example of DANFE approved in Normal Mode

Description of ''Figure 39-21 Example of DANFE approved in Normal Mode''

39.8 About Updating Statuses to Cancel or Unused

The procedure for cancelling an electronic nota fiscal (NFe) or consumer nota fiscal (NFCe) depends on its status.

Status	Action
If the Electronic Nota Fiscal has been generated but the XML has not been created	At this point, the nota fiscal number is a temporary number. Nota Fiscal files records (F7601/F7611B) can be either deleted or updated to cancelled. Use Reverse & Void Nota Fiscal (P76559B) See Chapter 31, "Reverse and Void Nota Fiscal".
If the XML was created, but never sent and/or received by the fiscal authority	At this point, the nota fiscal number has been generated. Update the NFe XML status as Unused using the Nota Fiscal-e Status Update program (P76B650). See Chapter 39, "Generating an Unused NFe XML through Unused NF-e Numbers (P76B678)" Remove the NFe XML from the IFS drive, so that it is not accidentally sent to the fiscal authority. Generate an Unused XML file to notify the fiscal authority that the nota fiscal document number will not be used. Use the Cancelled/Unused Nota Fiscal program (P76B670) to generate the XML file. Use the Unused NF-e Numbers program (P76B678) to report skipped electronic nota fiscal numbers.
If the XML has been sent and approved	Update the NFe XML to Cancelled. Generate a Cancelled NFe XML file to notify the fiscal authority that the nota fiscal document number will be cancelled. Use the Cancelled/Unused Nota Fiscal (P76B670) to generate the information to notify the fiscal authority.

39.9 Generating a Cancel NFe or Cancel NFCe Request

Process Overview

• Update the status of the NFe XML to Cancel (4)

• Generate Cancel Nfe or Cancel NFCe XML

39.9.1 Before You Begin

• See Section 36.7.4, "Set Up Database Export Parameters"

39.10 Updating the Status of the NFe or NFCe XML to Cancel

Navigation

From Localizations - Brazil (G76B), choose Sales Order Management

From Sales Order Management - Brazil (G76B42), choose Sales Order Processing

From Sales Order Processing - Brazil (G76B4211), choose Nota Fiscal Processing

From Nota Fiscal Processing (G76B42111), choose National NFe

From Electronic Nota Fiscal - National (G76B42114), choose Nota Fiscal-e Update

On Nota Fiscal-e Status Update

1. Inquire on the sales order/nota fiscal that you want to cancel.

2. Select option 4 (Cancel).

3. Press Enter.

   Figure 39-22 Nota Fiscal-e Status Update screen

   
   Description of ''Figure 39-22 Nota Fiscal-e Status Update screen''
   
   

   Note:

   Warning message 811R (Cancel SO Lines related to this Nfe) is displayed.

   Figure 39-23 Error Message Display screen

   
   Description of ''Figure 39-23 Error Message Display screen''
   
   

4. Press F3 (Exit) to go back to Nota Fiscal-e Status Update (P76B650).

5. Press Enter.

   Figure 39-24 Nota Fiscal-e Status Update screen

   
   Description of ''Figure 39-24 Nota Fiscal-e Status Update screen''
   
   

6. Press F10 (Nota Fiscal Status Update) to update the status of the nota fiscal and start the trigger.

   Figure 39-25 Nota Fiscal Status Update screen (trigger started)

   
   Description of ''Figure 39-25 Nota Fiscal Status Update screen (trigger started)''
   
   

39.11 Generating the Cancel NFe or Cancel NFCe Request

Navigation:

From Localizations - Brazil (G76B), choose Sales Order Management

From Sales Order Management - Brazil (G76B42), choose Sales Order Processing

From Sales Order Processing - Brazil (G76B4211), choose Reverse and Void Nota Fiscal

Or

From Localizations - Brazil (G76B), choose Sales Order Management

From Sales Order Management - Brazil (G76B42), choose Sales Order Processing

From Sales Order Processing - Brazil (G76B4211), choose Nota Fiscal Processing

From Nota Fiscal Processing (G76B42111), choose National NFe

From Electronic Nota Fiscal - National (G76B42114), choose Contingency Process

From Contingency Process (G76B42115), choose Cancelled / Unused Nota Fiscal

From Contingency Process (G76B42115), choose Cancelled / Unused Nota Fiscal (P76B670).

This program allows you to create a Cancellation Request XML using either CancNFe schema or evtCancNFe schema (Cancel as an Event of the Electronic Nota Fiscal).

39.11.1 Before You Begin

• Review Cancelled / Unused Nota Fiscal (P76B670) processing options.

Processing Option P76B670	Processing Option Requiring Further Description
XML FORMAT 01. Enter '1' to generate the Cancellation Event XML file. Blanks, to maintain the old version.	Enter1 to generate the Cancel XML using the evtCancNFe schema. Leave the processing option blank to generate the Cancel XML using cancNFe schema.
08. Enter '1' to generate Unused Nota Fiscal or Blanks to generate Cancelled Nota fiscal.	Must be set up with blanks.
15. Enter the transaction type to be processed.	You can specify either transaction type 55 for a business/intermediate consumer, or enter 65 for a final consumer. You cannot generate the cancelled files for both types of consumers in the same lot or batch.

• See Chapter 36, "Set Up Dream Writer Batch Export Parameters"

To generate the cancel NFe or Cancel NFCe request

On Cancelled / Unused Nota Fiscal (P76B670)

1. Locate the nota fiscal that you want to update.

   Processing option 15 (Transaction Type) determines whether you can view electronic notas fiscais for final consumers (transaction type 65) or electronic notas fiscais for business consumers (transaction type 55).

2. Select Option 1 (Canceled).

   Figure 39-26 Cancelled NFe screen

   
   Description of ''Figure 39-26 Cancelled NFe screen''
   
   

3. Press Enter.

4. Press F10 (Nota Fiscal Status Update) to generate the Cancellation Request XML.

   Figure 39-27 Cancelled NFe screen

   
   Description of ''Figure 39-27 Cancelled NFe screen''
   
   

5. On NF-e Cancel/Unused (P76B652), enter the Cancellation date and time.

   Figure 39-28 NF-e Cancel/Unused screen

   
   Description of ''Figure 39-28 NF-e Cancel/Unused screen''
   
   

6. Press Enter.

7. On the NF-e Cancel generic text window (P0016), enter a message.

8. Press F3 (Exit) to return to Nota Fiscal-e Status Update (P76B650).

Figure 39-29 NFe Cancel screen

Description of ''Figure 39-29 NFe Cancel screen''

39.11.2 Generating an Unused NFe or Unused NFCe Request through Cancelled/Unused Nota Fiscal (P76B671)

To use this method, the document number must exist in the Nota Fiscal-e Status Update Transactions file (F76B652).

Process Overview

• Update the status of NFe XML or NFCe to Error (2).

• Generate the Unused NFe or Unused NFCe XML.

39.11.2.1 Before You Begin

• See Chapter 39, "Processing an NFe XML with Errors"or information on how to update the status of the NFe to 2 (Error).

• See Chapter 36, "Set Up Dream Writer Batch Export Parameters".

• Review the Cancelled / Unused Nota Fiscal (P76B670) processing options.

Processing Option P76B670	Processing Option Requiring Further Description
08. Enter '1' to generate Unused Nota Fiscal or Blanks to generate Cancelled Nota fiscal.	Enter 1 to print the Unused NFe Request xml
15. Enter the transaction type to be processed.	You can specify either transaction type 55 for a business/intermediate consumer, or enter 65 for a final consumer. You cannot generate the cancelled files for both types of consumers in the same lot or batch.

1. On Cancelled / Unused Nota Fiscal (P76B670), locate the nota fiscal that you want to update.

   Processing option 15 (Transaction Type) determines whether you can view electronic notas fiscais for final consumers (transaction type 65) or electronic notas fiscais for business consumers (transaction type 55).

2. Select Option 2 (Unused).

3. Press F10 (Nota Fiscal Status Update) to generate the Unused Request XML.

   Figure 39-30 Cancelled NFes screen

   
   Description of ''Figure 39-30 Cancelled NFes screen''
   
   

4. Press Enter.

5. Press F10 (Nota Fiscal Status Update) to confirm the selection.

   Figure 39-31 Unused NFes screen

   
   Description of ''Figure 39-31 Unused NFes screen''
   
   

6. On the NF-e Cancel/Unused window (P76B652), enter the Unused date and time.

   Figure 39-32 NF-es Cancel/Unused screen

   
   Description of ''Figure 39-32 NF-es Cancel/Unused screen''
   
   

7. Press Enter.

8. On the Unused NF-e generic text window (P0016), enter a message.

   Figure 39-33 Unused NF-e screen

   
   Description of ''Figure 39-33 Unused NF-e screen''
   
   

9. Press Enter.

10. Press F3 (Exit) to return to Nota Fiscal-e Status Update (P76B650).

39.12 Generating an Unused NFe XML through Unused NF-e Numbers (P76B678)

This method is used to report skipped Electronic Nota Fiscal numbers. It does not require a record in the Nota Fiscal-e Status Update Transactions file (F76B672).

39.12.1 Before You Begin

• See Chapter 36, "Set Up Dream Writer Batch Export Parameters"

Navigation:

From Contingency Process (G76B42115)

1. Choose Unused NF-e Numbers (P76B678)

2. Complete the fields:

   • Action Code

   • Fiscal Company

   • Nota Fiscal Series

   • Nota Fiscal Type

   • Range of notas fiscais that you want to update to Unused

3. Enter the Reason for Unused in the generic text window (P0016).

   See Chapter 36, "Set Up Dream Writer Batch Export Parameters"

   Figure 39-34 Unused NF-e Numbers screen

   
   Description of ''Figure 39-34 Unused NF-e Numbers screen''
   
   

4. Press Enter.

5. On the Unused NF-e Numbers generic text window (P0016), enter a message.

   Figure 39-35 Unused NF-e Numbers screen

   
   Description of ''Figure 39-35 Unused NF-e Numbers screen''
   
   

6. Press F3 (Exit) to return to Nota Fiscal-e Status Update (P76B650).

7. Review the nota fiscal. Note that the status of the NFe changed to Unused (D).

Figure 39-36 NF-e Inquiry Status screen

Description of ''Figure 39-36 NF-e Inquiry Status screen''