Docking Purchase Orders (MDPO)

Purpose: You have the option of recording a purchase order as "docked" before you receive it. A docked status indicates that you have received inventory associated with the purchase order, but have not yet confirmed items or quantities. You can dock a purchase order just once, or many times for different deliveries. Until you actually receive the purchase order, inventory inquiries do not indicate that any of the associated inventory is on-hand in your warehouse.

A standard process would include:

• dock the purchase order

• count the merchandise and perform quality control

• receive the purchase order

Docking stock provides a record of when the inventory actually arrived at your warehouse, as opposed to when you completed quality control and recorded the receipt. This may be helpful if there is a question on whether the vendor delivered the merchandise on time.

If you dock stock, the system assigns a purchase order receipt control number at the time you dock it. In a multicompany situation, you can define a unique range of numbers in the Number Assignment table for each company. This will keep each company's data separate.

If you partially receive a docked purchase order, the purchase order status changes back to Open.

In this chapter:

• Dock Purchase Orders Screen

- Primary Location Not Defined for PO

Dock Purchase Orders Screen

Use this screen to record a purchase order as "docked" before you receive it through PO Receiving.

How to display this screen: Enter MDPO in the Fast path field at the top of any menu or select this option from a menu.

Field	Description
Purchase order number	The number of the purchase order you are docking. You cannot dock a closed purchase order. The system validates that the purchase order number is associated with an open or docked PO. If the purchase order number you enter is not found in your current company, the system will search other companies until it finds a match. Active companies will search only other active companies and inactive companies will search only other inactive companies, based on the setting in the Company table. You must have the Cross company scan field selected in the Company table in order to use this function. Numeric, 7 positions; required.
Total number of cartons	The total number of cartons you are docking. Numeric, 5 positions; required.
Total weight	The total weight of all the cartons you are docking. Numeric, 7 positions with a 2 place decimal; optional.
Shipper tracking number	The tracking number assigned by the delivery company for this shipment. Numeric, 20 positions; optional.
Ship via	A code that represents a carrier who delivers merchandise from vendors to your company. Ship via codes are validated against the Purchase Order Ship Via table; see Working with Purchase Order Ship Via (WPSV). Numeric, 2 positions; optional.
Comments	A free-form entry field where you can add any additional information to appear on the purchase order you are docking. Alphanumeric, 25 positions; optional.
Generate labels	Indicates whether to print carton labels for the purchase order. Valid values are: • Selected (default) = print carton labels • Unselected = do not print carton labels The system will generate one label for each carton. Note: Generating carton labels is not currently implemented.
Label printer	The ID of the printer used to print carton labels. The system validates that the printer ID you enter is a valid printer ID defined in Working with Admin Properties (CPRP); if the printer ID you enter is not valid, an error message displays: Invalid Printer. Alphanumeric, 10 positions; required if the Generate labels field is selected.

Primary Location Not Defined for PO

A message such as the following displays when you try to dock a purchase order containing one or more items not assigned to a primary location:

Primary Location not defined for PO (222/1/CRATE).

You cannot dock this purchase order until you define a primary location for all of the items on the purchase order. This message is shown if you have the Validate Primary Locations for Purchase Orders (E19) system control value selected.