Working with Purchase Order Ship Via (WPSV)

Purpose: Use the Purchase Order Ship Via function to add or maintain purchase order ship via codes. The system uses purchase order ship via codes during Purchase Order Maintenance to designate your preferred shipping method for the inventory. The system prints ship via information on the purchase orders.

In this chapter:

• Drop Ship Purchase Order Setup for Purchase Order Ship Vias

• Work with Purchase Order Ship Via Screen

• Create Purchase Order Ship Via Screen

Drop Ship Purchase Order Setup for Purchase Order Ship Vias

Overview: When you generate drop ship purchase orders, the system defaults the ship via code from the order, as set up through Working with Ship Via Codes (WVIA), onto the header of the drop ship purchase order, even though the Ship via field on the purchase order header is validated against the Purchase Order Ship Via table rather than the regular (order) Ship Via table.

The description of the purchase order ship via prints on the standard purchase order. As a result, if you generate drop ship purchase orders and use the standard purchase order print programs, you will need to set up purchase order ship via codes that match the regular (order) ship vias, so that the ship via is identified correctly to your drop ship vendors.

Example: A customer places an order for drop ship item DS123, and the ship via on the order is 10: UPS two-day. When you run Selecting Vendors for Drop Ship Processing (MDSP), it generates a drop ship purchase order to the vendor for the item, and sets the purchase order ship via for the generated drop ship purchase order to 10. When you print the drop ship purchase order using the standard purchase order print programs, the description of the purchase order ship via 10, set up through Working with Purchase Order Ship Via (WPSV), prints. In order to indicate the correct ship via to your vendor, the description of regular (order) ship via 10 and purchase order ship via 10 should be the same.

Specifying purchase order print programs: You use the PO Print Program (C64) and PO Print Program for PO Print in PO Sequence (C76) system control values to specify the regular and drop ship purchase order print program(s). Standard setting for both values are PURCHORDG (graphical format). See the Purchase Order for samples and field descriptions.

Assigning a purchase order ship via to a drop ship vendor item: If you assign a purchase order ship via to a vendor item that will be included on a drop ship purchase order, this purchase order ship via is assigned to the drop ship purchase order detail line; however, the ship via for the purchase order detail line is included on the printed drop ship purchase order only if your unique print program supports it. The ship via from the originating order prints on the standard drop ship purchase order, as described above. As a result, specifying a purchase order ship via for the vendor/item of a drop ship item is not recommended unless you use your own unique print program that indicates the purchase order ship via on the purchase order detail line. See Working with Vendor Items (WVNI) for more information on setting up vendor items.

Supplier Direct Fulfillment integration: The ship via defined for the vendor item of the first line on a drop ship purchase order defaults to the header of a purchase order sent to Order Broker’s Supplier Direct Fulfillment module; otherwise, if no ship via is defined for the vendor item on the first purchase order line, the ship via from the sales order header is assigned. If you use this integration to fulfill drop ship orders, you need to complete carrier setup in Order Broker for these ship vias, including making sure that the ship via codes map to the codes set up for an integrated shipping system that vendors use to confirm shipments of drop ship purchase orders. See Working with Vendor Items (WVNI) and Interface with Order Broker’s Supplier Direct Fulfillment Module: Overview and Setup for more information.

Work with Purchase Order Ship Via Screen

How to display this screen: Enter WPSV in the Fast path field at the top of any menu or select Work with PO Ship Via from a menu.

Field	Description
Code	A code that represents a shipper used for shipping merchandise to your company. Numeric, 2 positions; optional.
Description	The description of the purchase order ship via code. Alphanumeric, 30 positions; optional.
Lead days	The number of days it takes the shipper to deliver merchandise to your company. Informational only. Numeric, 3 positions; optional.

Screen Option	Procedure
Create a ship via code	Select Create to advance to the Create Purchase Order Ship Via Screen.
Change a ship via code	Select Change for a ship via code to advance to the Change Purchase Order Ship Via Screen.At this screen you can change any information except the ship via code. See Create Purchase Order Ship Via Screen for field descriptions.
Delete a ship via code	Select Delete for a ship via code to delete it.
Display a ship via code	Select Display for a ship via code to advance to the Display Purchase Order Ship Via Screen. You cannot update any information on this screen. See Create Purchase Order Ship Via Screen for field descriptions.

Create Purchase Order Ship Via Screen

Purpose: Use this screen to create a purchase order ship via code.

How to display this screen: Select Create at the Work with Purchase Order Ship Via Screen.

Field	Description
PO shipper	A code that represents a shipper used for shipping merchandise to your company. Purchase order shipper codes are entered on the Ship via field for a purchase order and can be entered in the Ship via field for the Vendor/Item. These codes do not necessarily have to be the same codes defined for shippers of your consumer orders. Purchase Order Maintenance and Vendor/Item Maintenance validates against this table. Numeric, 2 positions. Create screen: required. Change screen: display-only.
Description	The description of the purchase order ship via code. This text prints on the purchase order. Alphanumeric, 30 positions; required.
Lead days	The number of days it takes the shipper to deliver merchandise to your company. Informational only. Numeric, 3 positions; optional.