Inventory Secured Features

Purpose: The Inventory secured features permit (*ALLOW) or prohibit (*EXCLUDE) user access to Inventory Transactions and Warehouse Management functions that require authorization.

Allow Entry of PO Number in Inventory Transactions (A86)

This feature controls the ability to enter a purchase order number to associate with a transaction entered in Working with Inventory Transactions (WITI).

• Allow = the user can enter a purchase order number to associate with a transaction entered in Work with Inventory Transactions (WITI).

You can enter a purchase order number for adjustment (A) transactions only. The purchase order number field is display-only for users who do not have authority.

If you use FIFO costing, any FIFO cost layer created through the adjustment transaction is associated with the purchase order number you enter; additionally, the purchase order number is included in the inventory transaction history record. If you do not use FIFO costing, only the inventory transaction history record is affected.

• Exclude = the user cannot enter a purchase order number to associate with a transaction entered in Work with Inventory Transactions (WITI).

For more information: See FIFO Costing Overview for more information on FIFO costing and the role the purchase order number plays in the FIFO costing hierarchy.

Location Generation (A05)

This feature allows a user access to Using the Location Generator (MLOC).

• Allow = a user has access to Using the Location Generator (MLOC).

• Exclude = a user does not have access to Using the Location Generator (MLOC).

Display Cost in Inventory (A38)

This feature controls whether a user can see the cost of an item or SKU on certain screens.

• Allow = the user can see the fields noted below.

• Exclude = the user cannot see the fields noted below.

Vendor Item screens:

• Price at the Change Vendor Item and Display Vendor Item screens (but not the Create Vendor Item Screen)

• Last purchase cost and Value purchases at the Display Vendor Item History Screen

• Cost of goods at the Display Item Warehouse Screen (Displaying Item Warehouse Details)

• Gross Cost and Net Cost at the P/O Receipt Detail Screen

• Price at the Display Prior P/O Receipts Screen

• Price and Extension at the Display Current Receipts Screen

• Default cost at the Change Item and Display Item screens (see the Create Item Screen for field descriptions)

• Cost at the Change Item (Base Information) and Display Item (Base Information) screens (see the Create Item (Base Information) Screen for field descriptions)

• Cost at the Change SKU 1 of 2 (With Overrides) and Display SKU 1 of 2 (With Overrides) screens (see the Create SKU 1 of 2 (With Overrides) Screen for field descriptions)

• Cost or Extended cost (Extended C) at the Inventory Transaction History Screen (2 of 2)

Report: Cost on the Inventory Transaction History Report

Standard cost update: This feature also controls whether the user can update an item's standard cost through the Work with, Create, or Change Vendor Item screens. See Working with Vendor Items (WVNI).

Maintain Item Warehouse Retail Price (A91)

This feature controls whether the user can change the Protect price, Original retail price, and Current retail price fields on the Create Item Warehouse Screen and Change Item Warehouse screen in Work with Warehouses or Work with Item/SKUs.

• Allow = the user can change the Protect price, Original retail price, and Current retail price on the Create Item Warehouse screen and Change Item Warehouse screen.

• Exclude = the user cannot change the Protect price, Original retail price, and Current retail price on the Create Item Warehouse screen or Change Item Warehouse screen: An error message indicates:

Not authorized to change.

 

Maintain Item Warehouse Minimum/Maximum Quantity (A92)

This feature controls whether the user can change the Protect minimum/maximum, Minimum quantity, and Maximum quantity fields on the Create Item Warehouse Screen and Change Item Warehouse screen in Work with Warehouses.

• Allow = the user can change the Protect minimum/maximum, Minimum quantity, and Maximum quantity on the Create Item Warehouse screen and Change Item Warehouse screen.

• Exclude = the user cannot change the Protect minimum/maximum, Minimum quantity, or maximum quantity on the Create Item Warehouse screen or Change Item Warehouse screen. Instead, an error message indicates:

Not authorized to change.

 

Maintain Long SKU Values in MITM (B05)

This feature controls whether the user can enter long SKU values at the Create Item Screen and Create SKU 2 of 2 (With Overrides) Screen and change long SKU values when Working with Existing Items (MITM) or when correcting item upload errors at the Work with Retail Item Upload Screen.

• Allow = the user can create and change the value for the L/S Department, L/S Class, L/S Style, L/S Vendor fields at the Create/Change Item screen, and the L/S Class, L/S Style, L/S Vendor, L/S Color, L/S Size, L/S Width fields at the Create/Change SKU 2 of 2 (With Overrides) Screen.

• Exclude = the user cannot enter or maintain long SKU values when creating or changing item/SKU information.

Long SKU values are an important part of integrating merchandise information from a retail store into Order Management System. If you have the Use Retail Integration (H26) system control value selected, the long SKU values for a base item are required. However, when you exclude authorization to this feature, users cannot modify these values once passed to Order Management System through the item upload, or when Creating and Working with Items (MITM) manually in Order Management System. The system displays a message if the user attempts to modify one of these values: You are not allowed to change the L/S values.

For more information on Retail Integration (external system to Order Management System) and the role of long SKU values, see Retail Integration (External System into Order Management System) Overview and Setup.

Copy Item to Company Security (B15)

This feature controls the ability to add, change, or delete item information, for an item with the same item number as the copied item, in one or more shared companies.

• Allow = the user can select Copy to Company for an item on the Work with Items Screen to advance to the Copy Item to Company Window.

• Exclude = the user cannot select Copy to Company for an item on the Work with Items Screen. Instead, an error message indicates: Not authorized to Copy.

Note: If you allow access to this feature, the screen still displays an error message if a shared company is not defined for the current company: Shared companies do not exist for the parent. You can define shared companies for a company in Setting Up Companies (WCMP).

For more information: See Copying Items for an overview on copying items.