Purpose: Use this screen to indicate whether to send purchase orders to vendors via email.
Important: This system control value is not currently implemented.
Yes/No field: Select this field if you want to be able to send purchase orders to vendors via email as well as automatically producing .PDF files for printing.
If this field is selected, the Email P/O flag is included on the Print PO Selection Screen in Printing Purchase Orders (MPRP), and the Email purchase order and Email address fields are included on the Print P/O Window in purchase order maintenance and inquiry.
Emailing the purchase order: Emailing the purchase order as well as printing it is available when:
• this system control value is selected, and
• the vendor’s Email P/O flag is selected, and
• the vendor has a valid Email address.
The purchase order is sent as a .PDF file that is attached to a plain-text email. Generating the Outbound Email XML Message (CWEmailOut) for the purchase order is not supported.
Which print program is used? In most cases, the .PDF attached to the email is generated using the PO Print Program (C64); however, the PO Print Program for PO Print in PO Sequence (C76) is used if you are using the Printing Purchase Orders (MPRP) option and choose to print by purchase order number sequence
Email template: The text in the email is derived from the Purchase Order template set up through Working with E-Mail Notification Templates (WEMT). This template is not available at the entity level, since the purchase order is not related to a specific entity. See the discussion of the template for Purchase Order Emails for more information.
Note: Emailing the purchase order is not available through Selecting Vendors for Drop Ship Processing (MDSP).
Leave this field unselected if you do not need to send purchase orders by email. The option to send purchase orders by email will not be available on the Print PO Selection Screen or the Print P/O Window.
