A/R Invoice

How to print: Complete the Print Invoices screen; see Printing Invoices (PINV).

391 3/01/10 BOTTGER, KATELYN ROSE R 19 S END 12 1218 TEXAS CITY, TX 77590 USA BOTTGER, KATELYN ROSE R KAB Co2 Karen Bottger Company 19 S END 24 PRIME PARK WAY COCHITUATE PLACE NATICK, MA 01760 USA TEXAS CITY, TX 77590 USA A/R PAY TYPE 1 1 ITEM ITEM DESCRIPTION - BASIC ITEM 20.50 20.50 order line message to print on invoice 20.50 20.50   20.50 20.50 20.50

Contents:

• Invoice Number: the invoice number is assigned during pick slip generation or Billing Async, depending on the setting of the Generate Invoice Number at Pick Gen (H80) system control value

• Date: the date the invoice was generated during Billing Async

• Customer Account Number: the Bill To account number (for orders paid on-account/Accounts Receivable only) or the Customer Sold To number

• Customer Order Number: the order number referenced on the invoice

• Purchase Order Number: the purchase order number from the Order Ship To file, entered on the Work with Order Ship to Properties Screen (F21 at the Work with Order Screen) or the Work with Order/Recap Screen in Order Entry

• Shipped to: the delivery address on the order, consisting of:

• Company Name

• Name

• Initial

• Last Name

• Street Address

• Apartment Number

• Address Lines 2-4

• City

• State

• Postal Code

• Sold to: the name and address of the buyer on the order, which is the Bill To (for A/R orders only) or the Sold To, consisting of:

• Company Name

• Name

• Initial

• Last Name

• Street Address

• Apartment Number

• Address Lines 2-4

• City

• State

• Postal Code

• Remit to: this information is taken from the Company Address file. This is the address to which the customer should send payment, and contains:

• Company Name

• Name

• Initial

• Last Name

• Street Address

• Apartment Number

• Address Lines 2-4

• City

• State

• Postal Code

• Units Ordered: the quantity ordered from the Ordered field on the Order Detail record

• Units Shipped: the quantity shipped from the Qty Shipped field on the Invoice Detail record

• UM: the stocking unit of measure for the item from the Unit/Measure field in the Item file

• Item Number: the item and SKU numbers from the Invoice Detail file.

• Description: the item description from the Item file

• Price: the selling price of the item from the Price field in the Invoice Detail file

• Amount: the extended amount of the invoice detail line, calculated by multiplying the price times the quantity shipped in the Invoice Detail file. This is the selling price of the item, after the discount, if any.

• Notes: up to 3 lines of “I” type Order Information lines can be printed here. These messages are entered using F23 in Order Entry or Order Maintenance. The print code should be set to an I for any message that you wish to print here

• Sub-total: the total of all extended amounts for all detail lines on the invoice

• Tax: the tax amount from the Tax field on the Invoice Ship to record

• Freight Charges: the total of the amounts in the Freight and Additional Freight fields on the Invoice Ship To record (7 positions with a 2-place decimal, numeric).

• Additional Charges: the total amount of additional charges in the Ship To file (7 positions, with a 2-place decimal, numeric).

• Handling Charges: the total amount of handling charges from the Invoice Ship To file (7 positions with a 2-place decimal, numeric).

• Total: the subtotal, the tax amount, freight charges, additional charges and handling charges on the order (11 positions with a 2-place decimal, numeric).

• Amount. Paid: for "prepaid" pay methods (all pay types with a pay category of 1 or 5) the total in the Amount to Charge fields on all Order Payment Methods. For credit card pay methods, the total of the Invoice Detail Pay Methods. These two amounts will be added together to determine the Amount Paid. This total on the invoice represents the amount paid thus far on the order (7 positions with a 2-place decimal, numeric).

• Balance Due: all of the Invoice Detail Payment Methods for A/R and C.O.D. This represents what the customer owes for that shipment. On partial shipments, the balance due should be until the amount paid has been exhausted (this will typically be the last shipment).