Chapter 9: Working with Long SKU Departments (WLSD)

Purpose: Use the Work with Long SKU Departments menu option to create or work with department codes for a SKU, or if you are using Retail Integration (external system to CWDirect), to assign a retail class code to a long SKU department. For example, you might want to use a long SKU department code that differs from the mail order department codes you assign to a group of items. These codes are typically used in a retail environment; however, they are sometimes used for other classifications.

Long SKU department codes are used in conjunction with long SKU class codes for reporting purposes and to create a hierarchy within a company or entity. If you have the Require Long SKU Division with Long SKU Department (E85) system control value set to Y, you must specify a long SKU division when creating or maintaining long SKU departments.

Retail integration (external system to CWDirect): If you are using Retail Integration (external system to CWDirect), long SKU class codes are linked to long SKU department codes to create retail classes. See the Work with Retail Class Screen.

A long SKU department is assigned to an item in the L/S dept (Long SKU department) field of the Item file; the system will validate your entry to this field against the Long SKU Department file.

Require long SKU department: If the Require L/S Department (I92) system control value is set to Y, the system requires you to enter a long SKU department when you create or maintain an item.

BOGO promotions: You can use an item’s long SKU department as a qualifier for a BOGO (buy-one-get-one) promotion. See Working with Promotion Values (WPRO) for more information.

Long SKU elements: The entire Long SKU consists of the following elements:

• L/S Style

• L/S Vendor

• L/S Department

• L/S Class

• L/S Color

• L/S Size

• L/S Width

If the Use Retail Integration (H26) system control value is set to Y, the system requires you to enter a L/S style, L/S vendor, L/S department, and L/S class when you create or maintain an item.

In this chapter:

• Work with Long SKU Departments Screen

• Create Long SKU Department Screen

• Change Long SKU Departments

• Display Long SKU Department Screen

• Work with Retail Class Screen

• Create Retail Class Screen

• Maintain Retail Class Screen

• Display Retail Class Screen

Work with Long SKU Departments Screen

How to display this screen: Enter WLSD in the Fast Path field at the top of any menu or select Work with Long SKU Department from a menu.

INR0166 DISPLAY Work with Long SKU Departments 7/30/97 11:44:47 EZK Mail Order Opt Dept Description L/S Division Type options, press Enter. 2=Change 4=Delete 5=Display 7=Assign Retail Class 1110 WOMENS SPORTSWEAR 1111 WOMENS CAREERWEAR 1234 WOMENS OUTERWEAR F3=Exit F6=Create F12=Cancel F21=Print list F24=Select company

Note: Subfile option 7(Assign Retail Class) will not display on the screen if you have the Use Retail Integration (H26) system control value set to N.

Field	Description
Dept. (Department)	A code that represents the long SKU department. Numeric, 4 positions; optional.
Description	The description of the long SKU department. Alphanumeric, 30 positions; optional.
Division	The division associated with the long SKU department. This field is not validated by any CWDirect file, but can be used for sorting purposes on reports. Alphanumeric, 3 positions; display-only.

Screen Option	Procedure
Create a new long SKU department	Press F6 to advance to the Create Long SKU Department Screen.
Change a long SKU department	Enter 2 next to a long SKU department to advance to the Change Long SKU Departments.
Delete a long SKU department	Enter 4 next to a long SKU department to delete it. Note: You can delete a code even if it is assigned to an item. The next time you maintain the item you will receive a message indicating that the code assigned to the item is not found.
Display a long SKU department	Enter 5 next to a long SKU department to advance to the Display Long SKU Department Screen.
Assign a long SKU department to a retail class	Enter 7 next to a long SKU department to advance to the Work with Retail Class Screen. This option is available only if you have the Use Retail Integration (H26) system control value set to Y.

Create Long SKU Department Screen

Purpose: Use this screen to create a long SKU department.

How to display this screen: Press F6 at the Work with Long SKU Departments Screen.

INR0169 ENTER Create Long SKU Department 7/30/97 12:08:15 EZK Mail Order Department . Description . L/S Division . F3=Exit F5=Reset F12=Cancel

Field	Description
Department	A user-defined code that identifies a long SKU department. Long SKU department codes are used in conjunction with long SKU class codes for reporting purposes. Numeric, 5 positions. Create screen: required. Change screen: display-only.
Description	The description of the long SKU department code. Alphanumeric, 30 positions; required.
L/S division (Long SKU division)	The code identifying the long SKU division. Long SKU divisions are defined in and validated against the Long SKU Division file. You use the division code to establish a hierarchy and to sort item information when you generate reports. See Creating and Maintaining Long SKU Divisions (WLDV). This field is required if the Require Long SKU Division with Long SKU Department (E85) field in the System Control file is set to Y. Alphanumeric, 3 positions; required if system control value is set to Y.

Change Long SKU Departments

To change: Enter 2 next to a long SKU department at the Work with Long SKU Departments Screen to advance to the Change Long SKU Department screen. At this screen, you can change any information except the long SKU department code. See Create Long SKU Department Screen field descriptions.

Display Long SKU Department Screen

To display: Enter 5 next to a long SKU department at the Work with Long SKU Departments Screen to advance to the Display Long SKU Department screen. You cannot change any information on this screen. See Create Long SKU Department Screen for field descriptions.

Work with Retail Class Screen

Purpose: Use this screen to create, change, delete or display a retail class within the long SKU department.

The creation and assignment of retail classes is part of integrating retail operation into CWDirect and is controlled through the Use Retail Integration (H26) system control value. A retail class is a long SKU class that you have assigned to a specific long SKU department. You can create retail classes either through this screen by pressing F6 or through a Retail Class File conversion program.

How to display this screen: Set the Use Retail Integration (H26) system control value to Y, and enter 7 next to a long SKU department at the Work with Long SKU Departments Screen.

INR1715 DISPLAY Work With Retail Class 11/13/00 8:22:59 KAB Co. L/S Department : 20 OUTDOOR GEAR Opt Class Description Type options, press Enter. 2=Change 4=Delete 5=Display 21 HIKING BOOTS 22 OUTERWEAR F3=Exit F6=Create F12=Cancel F21=Print list

Field	Description
L/S Department	The code and description of the long SKU department to which you will assign a long SKU class. Long SKU departments are linked with long SKU classes in Retail Integration (external system to CWDirect) for creating an organizational hierarchy and for reporting purposes. Department code: Numeric, 4 positions; display-only. Department description: Alphanumeric, 30 positions; display-only.
Class	A code that represents a retail class. A long SKU class that is assigned to a long SKU department is called a retail class. Retail classes are department specific whereas regular long SKU classes are unique and remain constant across departments. For example, Retail Class 10 may be Ties within Department 20 (Men’s Apparel), but within Department 30 (Women’s Apparel) Retail Class 10 may be Slacks. With regular long SKU classes, Class 15 may be Shoes, and will remain Shoes regardless of the department. Retail classes are defined in and validated against the Retail Class file whereas long SKU classes are defined in and validated against the Long SKU Class file. Therefore, when the Use Retail Integration (H26) system control value is set to Y, you can not access the Work with Long SKU Class menu option or the WLSC fast path. Numeric, 4 positions; optional.
Description	The description of a retail class. If you ran the Retail Class File conversion program to populate the Retail Class file, the existing long SKU class description defaults for the retail class description. Alphanumeric, 30 positions, optional.

Option	Procedure
Create a retail class	Press F6 to advance to the Create Retail Class Screen.
Change a retail class	Enter 2 next to a retail class to advance to the Maintain Retail Class Screen
Delete a retail class	Enter 4 next to a retail class to delete it. Note: You can delete a code even if it is assigned to an item. The next time you maintain the item you will receive a message indicating that the code assigned to the item is not found within the long SKU department.
Display a retail class	Enter 5 next to a retail class to advance to the Display Retail Class Screen
Print a list of retail classes	Press F21 to print a list of the retail class(es) assigned to the long SKU department. The system submits the job RETAIL_CLS.

Create Retail Class Screen

Purpose: Use this screen to create a retail class within the particular long SKU department.

How to display this screen: Press F6 at the Work with Retail Class Screen.

INR1711 ENTER Create Retail Class 11/13/00 8:53:36 KAB Co. L/S Department : 20 OUTDOOR GEAR L/S Class . Retail Class Description . F3=Exit F12=Cancel

Field	Description
L/S Department	The code and description of the long SKU department to which you will assign a long SKU class. Long SKU departments are used with long SKU classes in Retail Integration (external system to CWDirect) to create an organizational hierarchy and for reporting purposes. Department code: Numeric, 4 positions; display-only. Department description: Alphanumeric, 30 positions; display-only.
L/S Class (Long SKU Class)	A code that represents a retail class. A long SKU class that is assigned to a long SKU department is called a retail class. Retail classes are department specific whereas regular long SKU classes are unique and remain constant across departments. For example, Retail Class 10 may be Ties within Department 20 (Men’s Apparel), but within Department 30 (Women’s Apparel) Retail Class 10 may be Slacks. With regular long SKU classes, Class 15 may be Shoes, and will remain Shoes regardless of the department. Retail classes are defined in and validated against the Retail Class file whereas long SKU classes are defined in and validated against the Long SKU Class file. Therefore, when the Use Retail Integration (H26) system control value is set to Y, you can not access the Work with Long SKU Class menu option or the WLSC fast path. Numeric, 4 positions; required.
Retail Class Description	The description of a retail class. If you ran the Retail Class File conversion program to populate the Retail Class file, the existing long SKU class description defaults for the retail class description. Alphanumeric, 30 positions, required.

Completing this screen: Enter the L/S Class (Retail Class) code and Retail Class Description and press Enter. The system clears the fields and displays the message: Retail Class (xx) created.

Maintain Retail Class Screen

To Change: Enter 2 next to a retail class to advance to the Change Retail Class Screen. At this screen you can change the description for a retail class. If you want to change the retail class code (L/S Class), you must delete (option 4) the existing code and create (F6) a new retail class code. See Create Retail Class Screen for field descriptions.

Display Retail Class Screen

To Display: Enter 5 next to a retail class to advance to the Display Retail Class Screen. You can not change any information on this screen. See Create Retail Class Screen for field descriptions.