Chapter 58: PO Receipt of Finished Goods

Purpose: Use the Petals PO Receipts function to pass information to CWDirect from Petals system and close out the oldest purchase orders upon the receipt of merchandise, create receiving history increment the on-hand quantity in the warehouse/location into which the merchandise was received.

Using this function: This is a program that is called from Petals' system, and displays the following CWDirect screen:

XXR0114 ENTER Test Petals PO Receipts 12/29/94 9:56:43 CommercialWare Item SKU Warehouse Location On hand qty F3=Exit F5=Reset

Identify receipt: The item/SKU code and the warehouse will be passed to CWDirect:

Data entry and collection: The user must specify the location and quantity being received on the Petals PO Receipts screen, then press Enter. The system searches through the open purchase orders for the item and closes the oldest purchase order(s) based on the quantity received. Additionally, the system creates a history record of the receipt and increases the quantity on-hand of the item in the specified warehouse/location.

If the item, warehouse, or location are not valid, CWDirect will pass back an error message.

If there is no purchase order on the system for the item or the quantity received on the purchase order is less than the quantity you entered, the system will create an R (Receipt) type inventory transaction record with no purchase order number for the difference.

For example, if you order 25 units of the item on a purchase order but you receive and key 75 units, the system:

• creates an R (Receipt) type inventory transaction for the 25 units ordered on the purchase order, referencing the appropriate purchase order number, and

• creates an R (Receipt) type inventory transaction for the remaining 50 units without referencing a purchase order.