Field

Description

Authorization date range

The authorization date range you wish to use to generate the Authorization Listing. The system only prints authorizations that have been received for this specific date range.

Enter a beginning date in the first field and enter an ending date in the second field. If you do not enter an ending date in the second field, the system defaults the date you defined in the beginning field, indicating the report will print for this date only.

A message displays if you enter a beginning date that is greater than the ending date:

From Date must be less than To Date

A message displays if you enter a future date in the starting date or ending date:

Date entered must not be greater than today’s date

Numeric, two 6 position fields (MMDDYY format); beginning date required, ending date optional.

Status (Authorization status)

A code that indicates the status of the credit card authorization.

Valid values are:

blank = the credit card has not yet been sent for authorization

A = the credit card has been authorized

D = the credit card has been declined

O = the credit card has been authorized, but the authorization has not been used

S = the credit card has been sent to the authorization service for authorization

If you enter a status, the system prints the Authorization Listing only for authorizations that contain this status.

If you do not enter a status, the system prints the Authorization Listing for all eligible authorizations, regardless of status.

Authorization status codes are defined in and validated against the Authorization Status file.

Alphanumeric, four 1 position fields; optional.

Held orders

This field indicates whether authorizations on held orders print on the Authorization Listing. The system uses the Status field on the order header to determine if an order is held.

Y = Authorizations for held orders print on the Authorization Listing.

N or blank = Authorizations for held orders do not print on the Authorization Listing. This report only displays authorizations for open orders.

Alphanumeric, 1 position; optional.

Report sorts

This field determines the sort on the Authorization Listing.

1 = The Authorization Listing sorts in pay type/authorization date/status order.

2 = The Authorization Listing sorts in status/pay type/credit card number order.

Numeric, 1 positions; required.

Response code

The authorization response you wish to use to generate the Authorization Listing. If you enter a response code, the system only prints authorizations that received this response.

Note: If you enter a response that does not match the status you defined in the Status (Authorization status) field, nothing prints on this report. For example, if you enter D (declined) in the Status field and enter a response code of 100 (approve), nothing prints on the report because approved responses would never be put in a declined status.

Vendor response codes are defined in and validated against the CC Vendor Response file; see Chapter 44: Defining Vendor Response Codes.

Alphanumeric, six 10 position fields; optional.