Chapter 37: Selecting Purchase Orders for Receipt (PORC)
Purpose: Use the Select Purchase Order For Receipt screens to enter or scan for the purchase order you are receiving. If you know information unique to the purchase order, such as its number or receipt control number, you can enter the number and advance directly to purchase order receiving. If you do not know the number of the purchase order, you can search for the purchase order using any of the following search criteria:
• Due date
• Reference #
• Vendor #
• Vendor name
• Vendor reference #
• Vendor item #
• Item/SKU
• Item alias
• Buyer code
Additionally, you can simply press Enter at the Select P/O For Receipt Screen to display each purchase order available for receipt.
In this chapter:
• Select P/O For Receipt Screen
• Work with Receipts in Control Screen
• Display Purchase Order Receipt Screen
Purpose: Use this screen to select the particular purchase order you are receiving. You can enter the purchase order number to advance directly to the Work with P/O Receipt Detail Screen, or enter information in any of the fields on the screen to display a list of purchase orders.
How to display this screen:
• Press Enter at the Create P/O Receipt Control Screen if the P/O Receipt Control # Entered (A56) system control value is set to Y. Note that the Control # field will display on the upper right; or
• Enter PORC in the Fast Path field at the top of any menu if the P/O Receipt Control # Entered (A56) system control value is set to N. Note that the Control # field will be enterable.
POR0113 ENTER Select P/O For Receipt 11/24/97 11:05:33 The KL Mail Order Company
Control # . . . . .
P/O # . . . . . . . Due date . . . . Reference . . .
Vendor . . . . . . . Name . . . . Reference . . Item . . . .
Item COLR SIZE OTHR Alias . . . . .
Buyer . . . . . . .
F3=Exit F7=Receipts for Control F12=Cancel |
Scanning for purchase orders: You can use the fields on this screen to find the purchase order you want to work with.
Note that the fields are grouped, and some fields are indented under the heading for the group. You can scan in the following combinations:
• Within a group, you can enter as much data to scan on as you want. For instance, you can enter data in the Vendor name, Reference, and Item fields.
• You cannot scan on multiple fields from different groups, except that you can always scan on the Buyer field plus any other group.
Field |
Description |
Control # |
The purchase order receipt control number. This number can be: • The number assigned to a batch of purchase orders at the Select P/O Receipt Control Screen to group them together. This screen only displays if you are using the PO Receipt Control function, which is defined in the Assign P/O Receipt Control # Entered (A56)r value in the System Control file. In this case, the control number is display-only; or • The number assigned to a purchase order when you docked it. See Part J: Docking Purchase Orders. Numeric, 6 positions; may be display-only or optional. |
Purchase order information: |
|
PO # |
The number assigned to a purchase order. Numeric, 7 positions; optional. |
Due date |
The date this purchase order is due to be received, based on the purchase order entry date and the lead days defined in the Vendor/Item record or a user-defined date. Numeric, 6 positions (MMDDYY format); optional. |
Reference # |
An internal reference number associated with the purchase order. For example, the reference number may represent an internal purchase order number from a pre-printed purchase order or an internal control for departmental purchase orders. Alphanumeric, 15 positions; optional. |
Vendor information: |
|
Vendor |
A user-defined code to identify the supplier of an item. See Merchandising Chapter 19: Working with Vendors (WVEN). Numeric, 7 positions; optional. |
Name |
The name of one of your suppliers, identified on the system by a vendor number. Enter a full or partial vendor name to display a pop-up window listing each vendor name, number, and number of open purchase orders, beginning with the name you entered. You can select a vendor from the list by entering 1 next to the name. Alphanumeric, 30 positions; optional. |
Reference |
The vendor's internal reference number for the purchase order; for example, the vendor's order number. Alphanumeric, 15 positions; optional. |
Item |
The vendor's code for the item. See Merchandising Chapter 22: Working with Vendor Items (WVNI). Alphanumeric, 20 positions; optional. |
Your item code information: |
|
Item/SKU |
A code that represents a unit of inventory, and any information on the item's unique characteristics, such as its color or size. (Item) Alphanumeric, 12 positions; optional. (SKU) Alphanumeric, three 4-position fields; optional. |
Alias |
The substitute item code for an actual item code on your system. No on-hand inventory levels are maintained for the alias item code. You may offer an item through both alias and the true item code in the same catalog to determine the effect of an item's location and placement on sales. See the Work with Alias Screen. Alphanumeric, 12 positions; optional. |
Your authorized buyer: |
|
Buyer |
A code that identifies the employee who requested the purchase. See Merchandising Chapter 17: Working with Buyers (WBUY). Alphanumeric, 3 positions; optional. |
Screen Option |
Procedure |
Work with purchase order receipts under the current receipt control number |
Press F7 to advance to the Work with Receipts in Control Screen. |
Work with Receipts in Control Screen
Purpose: Use this screen to work with the purchase orders you are receiving under the same control number.
How to display this screen: Press F7 on the Select P/O For Receipt Screen.
POR0371 DISPLAY Work with Receipts in Control 11/24/97 11:17:24 The KL Mail Order Company
Receipts for Control# 9999999 (Default Control)
Opt P/O # Item Qty Rcv Rec Date Cost
Type options, press Enter. 5=Display 17=Print Receiving Worksheet
351 TRSKRTGLDS GOLD 10 11/24/97 30.0000 351 MTTNSRD RED SMLL 20 11/24/97 5.0000 351 SWETSHRTGS GREY SMLL 10 11/24/97 20.0000 336 JCR887 10 11/24/97 55.0000 333 JCR889 10 11/20/97 55.0000 342 TRSKRTRDSL RED 100 11/05/97 30.0000 342 TRSKRTNVYS NAVY 100 11/05/97 30.0000 342 TRSKRTGRNS GRN 100 11/05/97 30.00 +
F3=Exit F12=Cancel |
Field |
Description |
Receipts for control# |
The purchase orders you are receiving under the control number specified. The default control number is 999999. Numeric, 6 positions; display-only. |
P/O # |
The number assigned to a purchase order number that falls under this control number. Numeric, 7 positions; optional. |
Item |
An item on a purchase order that falls under the control number specified. Alphanumeric, 12 positions; optional. |
SKU |
The SKU of an item on a purchase order that falls under the control number specified. Alphanumeric, one 14-position field (full SKU) or three 4-position fields (split SKU); optional. |
Qty rcv (Quantity received) |
The number of units of the item being received, in retailer’s unit of measure. See Merchandising Chapter 10: Working with Units of Measure (WUOM). Numeric, 7 positions; optional. |
Rec date (Receipt date) |
The date that the item on the purchase order was received. Numeric, 8 positions; optional |
Cost |
The price for this item, as defined in Working with Vendor Items (WVNI). If a cost is not defined in Work with Vendor Items, the system uses the cost from Performing Initial Item Entry (MITM). Numeric, 11 positions with a 4-place decimal; optional. |
Screen Option |
Procedure |
Display purchase order receipt |
Enter 5 next to a purchase order to advance to the Display Purchase Order Receipt Screen. |
Print a receiving worksheet |
Enter 17 next to a purchase order to print the PO Receiving Worksheet (POR0167) or the PO Receiving Worksheet (POR0740). A message similar to the following displays: PO/line (372/1) selected for receiving worksheet. |
Display Purchase Order Receipt Screen
To display: Enter 5 next to a purchase order receipt at the Work with Receipts in Control Screen to advance to the Display Purchase Order Receipt screen. The fields on this screen are display-only. See the Work with Receipts in Control Screen for a description of the fields on this screen.
| Chapter 36: Creating Purchase Order Receipt Controls (PORC) | Contents | SCVs | Search | Glossary | Reports | XML | Index | Chapter 38: Receiving Purchase Orders (PORC) |
WH06_04 CWDirect 18.0 August 2015 OTN