Process Gift Certificates Screen (MPGC)

Purpose: Use this screen to create a record for each gift certificate ordered in the Coupon Redemption table. Although the gift certificate number is already assigned, the system does not yet recognize the number as valid. By creating the Coupon Redemption records, Process Gift Certificates validates the gift certificates for redemption or payment.

You can also use this screen to print gift certificates and the Gift Certificate Register. If you write your gift certificates by hand, you can print just a register of gift certificates sold since the last time you processed gift certificates. Selecting the print option also generates gift certificate emails.

Note: The system writes an order history message indicating that the gift certificate has been printed even if you choose to print the register only.

For more information: See Working with Gift Certificates.

How to display this screen: Enter MPGC in the Fast path field or select Process Gift Certificates from a menu.

Field

Description

Print register only

Controls whether to print and/or email gift certificates and print the register, or to print the register only. The register lists gift certificate numbers, the customer name, and the amount of the certificate. • Unselected (default) = Print or email gift certificates and print the Gift Certificate Register. • Selected = Print only the register. Select this field if you write your gift certificates by hand. Note: Even if you select to print the register only, the system still updates the Gift Certificate table with a printed date, and writes an order history message indicating that the gift certificate was printed.

Completing this screen: Select the Print register only field if you wish to print the Gift Certificate Register only; otherwise, leave this field unselected and click OK to print or email gift certificates and print the Gift Certificate Register.

A message displays if a program name has not been defined in the Gift Certificate Print Program (E76) system control value: Gift Certificate print program must be defined in SCV E76.

The Gift Certificate Print Program (E76) system control value controls the print format of the gift certificate. The standard print programs are GCERTG (graphical format) and GCERT (non-graphical format)

The system submits the batch job GC_PRINT and returns you to the previous screen. This job generates the Gift Certificate, if appropriate, and the Gift Certificate Register. Also, the system generates email gift certificates if appropriate (see the Gift Certificate E-Mail Program (H07) system control value for more information).

Order history messages: The system writes a message such as the following, regardless of whether you selected to print the register only, or whether the gift certificate was emailed:

7/13/06 GIFT CERT Gift Certificate (89118) printed. 100.00 EXAMPLE

Also, if an email notification was generated, the system writes a message such as the following:

7/13/06 L GiftCert to name@example.com EXAMPLE

You can review these messages at the Display Order History Screen.