Setting Up the Number Assignment Table (WNUM)

Setting Up the Number Assignment Table (WNUM)

Purpose: Use the Number Assignment table to establish the starting and ending number assignments used throughout the system for fields that require a unique identifier, such as an order number, purchase order number and customer number.

The system will automatically and sequentially assign the next number for each record defined in this table. Typically, this table is pre-loaded by MICROS. If, however, the Number Assignment table is empty, you must define each number assignment during system set up. See Available Number Assignments for a description of each number assignment.

In this topic:

• Work with Number Assignment Screen

• Available Number Assignments

• Create Number Assignment Screen

• Copy Company Info Window (Copying a Number Assignment)

• Change Number Assignment Screen

Work with Number Assignment Screen

Purpose: Use this screen to change, copy, delete, or display a number assignment field.

How to display this screen: Enter WNUM in the Fast path field at the top of any menu or select Work with Number Assignment from a menu.

Field	Description
File code	A code to uniquely identify a number assignment. Alphanumeric, 3 positions; optional.
Last #	The number most recently assigned for the number assignment. Numeric, 9 positions; optional.
Start #	The initial number for the number assignment. Numeric, 9 positions; optional.
End #	The highest possible number that can be used for a number assignment. The value in the Last # field rolls (begins at the value in the Start # field again) when it reaches the value in the End # field. Numeric, 9 positions; optional.
Reset date	The date on which you changed the value in the Last # field manually. Numeric, 6 positions (MMDDYY format); optional.

Screen Options	Procedure
Change a number assignment	Select Change for a number assignment to advance to the Change Number Assignment Screen.
Copy a number assignment	Select Copy for a number assignment to advance to the Copy Company Info Window (Copying a Number Assignment).
Delete a number assignment	Select Delete for a number assignment to delete it. The screen displays a message if you try to delete a system supplied number: System supplied number file codes cannot be deleted.
Display a number assignment	Select Display for a number assignment to advance to the Display Number Assignment Screen.
Create a number assignment	Select Create advance to the Create Number Assignment Screen.

Available Number Assignments

Purpose: This chart lists and describes all of the number assignment records that should be included in your system. If the number assignment table is empty when you install the system, you must define each number assignment during system installation.

Although 9 positions are available for the Start # and End # fields, actual field lengths vary. For example, the number assignment A01 (Order Batch) is a 5-digit field; therefore, the numbers in the Start # and End # fields cannot exceed 5 digits. Refer to this table for exact field lengths for each number assignment.

Code	Number Assignment	Description	Field name/Field length
A01	Order Batch	Assigns the next number when entering a new batch of mail orders during Order Entry.	OBA Batch # Numeric, 5 positions
A02	Cash Control #	Not currently used by the system.	OPM Cash Control Number Numeric, 5 positions
A03	Coupon #	Assigns the next number to a coupon which may be used as payment on a future order.	CPN Coupon # Numeric, 7 positions
A04	Purchase Order Header	Assigns the next number to a purchase order for merchandise.	POH PO # Numeric, 7 positions
A05	Order Header	Assigns the next number to uniquely identify a new customer order or quote.	OHD Order # Numeric, 8 positions
A06	P/O Receipt Control	Assigns the next number when receiving merchandise ordered on several purchase orders to distribute costs across all goods received.	POC Control # Numeric, 7 positions
A07	Customer Sold To	Assigns the next number to uniquely identify the customer who places an order or wants a catalog.	CST Customer # Numeric, 9 positions
A08	Item Transaction Batch	Assigns the next number to a batch of inventory transactions.	ITB Number Numeric, 7 positions
A09	Suspense Placement Work	Assigns the next number to incoming inventory being held in suspense.	SPW Job # Numeric, 6 positions
A10	Customer Fraud	Assigns the next number to uniquely identify a fraudulent name and address.	CFF Seq # Numeric, 7 positions
A11	Customer Bill To	Assigns the next number to a customer who will be billed on account for purchases.	CBT Account # Numeric, 7 positions
A12	Short SKU	Assigns the next number to an item or SKU so that you can uniquely identify it when passing e-commerce information or when picking and packing it (the number is printed with a product's bar code on the pick slip).	SKU Short SKU Numeric, 7 positions
A13	PCH Billing Batch #	Assigns the next number to a batch of pick slips so that you may bill all pick slips in the batch in a single step.	PCH Billing Batch # Numeric, 7 positions
A14	Pick Slip Gen Opts #	Assigns a number to a pick slip generation procedure, such as one that generates pick slips by customer number.	PSO Seq # Numeric, 5 positions
A15	PCH Control #	Assigns the next number to uniquely identify each pick.	PCH Control # Numeric, 7 positions
A16	Billing Invoice #	Assigns the next number to an invoice which uniquely identifies a shipment.	IHD Invoice # Numeric, 7 positions
A17	RA Header #	Assigns the next number to a pre-authorized return.	RAH RA# Numeric, 3 positions
A18	Refund Check #	This number assignment is no longer implemented; the system uses the refund check number specified in the Bank table instead.	RRC Check # Numeric, 7 positions
A19	Cash Receipts Batch #	Assigns the next number to a new batch of payment transactions.	CRH Batch # Numeric, 7 positions
A20	Open Item #	Assigns an internal tracking number for a customer account invoice.	ARI Open Item # Numeric, 7 positions
A21	Authorization Record
A22	A/P Entry Batch #	Assigns the next number to a new batch of invoices received from outside vendors.	AIH Batch Number Numeric, 5 positions
A23	A/P Check #	Assigns the next number to an Accounts Payable (A/P) check used to pay a vendor. You can change this number when you select to run A/P checks.	APC Check # Numeric, 7 positions
A24	Gift Certificate #	Assigns the next number to a gift certificate which may be used as payment on a future order. Note: The system does not use this number assignment value if the Create Random Gift Certificate/Coupon Numbers (H09) system control value is selected.	GCT Gift Certificate # Numeric, 7 positions
A25	Call Tag #	Not currently implemented.	CTG Call Tag # Numeric, 7 positions
A26	Cart Batch #	Assigns the next number to a cart to be used for cart/bin picking.	PDL Cart Batch # Numeric, 3 positions
A27	Order Cross Reference	Assigns the next order number equivalent to an order number from another system.	OCR Cross Reference # Numeric, 9 positions
A28	Invoice Cross Reference	Assigns the next invoice number equivalent to an invoice number from another system.	ICR Cross Reference # Numeric, 9 positions
A29	Barcode Counter	Assigns the next barcode number that will print on the shipping label. This counter is used by TanData when you ship a miscellaneous package (not a CWSerenade order). This enables you to wand the barcode on the package and add it to the manifest.	(No field defined in CWSerenade) Numeric, 9 positions
A30	Amex Deposit File Sequence #	Assigns the next sequence number to uniquely identify a deposit table transmitted to the American Express credit card authorization service	(No field defined in CWSerenade) Numeric, 6 positions
A31	NaBanco Batch #	Assigns the next batch number to uniquely identify a deposit table transmitted to the NaBanco credit card authorization service	(No field defined in CWSerenade) Numeric, 3 positions
A32	JCP Deposit File Batch #	Assigns the next batch number to uniquely identify a deposit table transmitted to the J.C. Penney credit card authorization service	(No field defined in CWSerenade) Numeric, 3 positions
A33	JCP Deposit File Sequence #
A34	Item #	Assigns the next item number in item entry if Auto assign item # in the System Control table = Selected.	(No field defined in CWSerenade) Numeric, 9 positions maximum
A35	Vendor Charge Back #	Assigns the next number to identify a vendor charge back.	VCH Vendor Charge Back Nbr Numeric, 9 positions
A36	Item to Item Tfr ID#	Assigns the next number to identify an item to item transfer (item transaction code = G). The system uses the same ID number for both the "from" and "to" items.	ITH ID Numeric, 9 positions (the system adds an additional position to the beginning of the number containing the letter "I")
A37	A/P STS Transfer Batch #	Assigns the batch number to assign to records you add to the A/P Batch Header table when downloading A/P invoice records to the STS application.	ABH Transfer batch number Numeric, 9 positions
A38	Outlet Transfer	Assigns the next control number for items requested for replenishment by outlet warehouses.	ARD Control number Numeric, 9 positions
A39	Cash Receipts Transaction ID	Assigns the next number to a new batch of payment transactions, whether you are using the Cash Receipts or the Batch Payment function.	(no field defined in CWSerenade) Numeric, 9 positions maximum
A40	Internet Order Batch	Assigns the next control number when you process a batch of orders received through the internet interface.	Numeric, 5 positions
A41	GECC Batch Sequence #	Assigns the next sequence number to identify a deposit table transmitted to the GECC credit card authorization service.	(No field defined in CWSerenade) Numeric, 9 positions
A42	PkMS Pick Number	Not currently implemented.	OCR B Number Numeric, 7 positions
A43	PkMS Case Number	Not currently implemented.	Case number Numeric, 10 positions
A47	Order Number Download	Not currently implemented.	(No field in CWSerenade)
A48	Check Interface Download ID	Not currently implemented.	No field defined in CWSerenade Numeric, 7 positions
A49	PkMS Case Control Number	Not currently implemented.	Batch control number Numeric, 10 positions
A50	PkMS Item Control Number	Not currently implemented.	Batch control number Numeric, 10 positions
A51	PkMS Pick Control Number	Not currently implemented.	Batch control number Numeric, 10 positions
A52	PkMS PO/ASN Control Number	Not currently implemented.	Batch control number Numeric, 10 positions
A53	PkMS Vendor Control Number	Not currently implemented.	Batch control number Numeric, 10 positions
A54	Forecast21 Item Product Sequence Number	Assigns the next number to the Forecast21 Item Product Interface.	No field defined in CWSerenade. Numeric, 9 positions
A55	Forecast21 Order Transaction Sequence Number	Assigns the next number to the Forecast21 Order Transaction Interface.	No field defined in CWSerenade. Numeric, 9 positions
A56	Forecast21 Key Code Sequence Number	Assigns the next number to the Forecast21 Key Code Interface.	No field defined in CWSerenade. Numeric, 9 positions
A57	SKU Quick Price Update Number	Assigns the next sequence number to each SKU/offer price created in Update SKU Offer Prices so that multiple users can create SKU/offer prices at one time.	Job number Numeric, 6 positions
A58	Vendor Number	Assigns the next sequence number when you create a new vendor, skipping over numbers already assigned to vendors.	Numeric, 7 positions
A59	License Plate Number	Assigns the next available number when automatically creating an LPN.	Numeric, 6 positions
A60	Item File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A61	Item Note File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A62	PO File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A63	Vendor File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A64	Returns File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A65	Pick Ticket File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A66	Stop Ship File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A67	Immediate Need File Transfer #	Not currently implemented.	No field defined in CWSerenade Numeric, 6 positions
A68	Transaction Sequence #	Assigns the next sequence number to the online authorization when you receive a response from the authorization service during online credit card authorization.	Transaction sequence # Numeric, 15 positions
A69	PkMS Immediate Need Control Number	Not currently implemented.	Batch control # Numeric, 10 positions
A71	Batch Auth File Trace Number	Assigns the next sequence number to the Reference ID field in the Integration Process Control table. CWSerenade updates the merchantFileTrace value in the generic CWAuthorizationRequest batch message or generic CWDepositRequest batch message with this number.	Reference ID Alphanumeric, 16 positions Note: When sending authorizations and deposits to certain service bureaus, the Batch Auth File Trace Number cannot be greater than 3 positions. Enter 999 in the End number field for this number assignment value to ensure that this number does not exceed 3 positions.
A72	Tickler Number	Assigns the next sequence number to the Tickler number field for a newly created tickler.	Tickler number Numeric, 9 positions
A74	Alternate Customer #	Assigns the next sequence number to the Alt cust (Alternate customer number) field whenever a new customer is created if the Assign Alternate Customer # (I88) system control value is selected.	Alt customer # Alphanumeric, 15 positions
C01	RF Mass Transfer Control #	Assigns the next sequence number to all RF mass transfer transactions that are performed in a single RF session for the same From warehouse/location, To warehouse/location, and Reason code. If you change any of these values, the system assigns a new RF mass transfer control number to the transaction. The system stores the RF mass transfer control number for each transaction in the ITH Control Number field in the Item Transaction History table. See RF Mass Transfer.	Control number Numeric, 5 positions
C10	POS Customer #	Used with a series of other data to build a customer number for a point-of-sale (POS) system.	Customer id Numeric, 6 positions
C11	POS Transaction #	Sequential number that is used for sending activities to a POS system. The POS Transaction # is not related to a transaction but is required to pull sales transactions into the POS system.	Transaction id Numeric, 8 positions
C12	Price Tag Batch #	Assigns the next sequence number to the PTG Batch # field in the Price Tag Batch table when a new price tag batch is created. See Price Tag Overview and Setup.	PTG Batch # Numeric, 9 positions

Create Number Assignment Screen

Purpose: Use this screen to define the number assignments required for system installation. See Available Number Assignments.

How to display this screen: Select Create at the Work with Number Assignment Screen.

Field	Description
File code	A unique identifier assigned to each number assignment. Once a file code is assigned, it cannot be changed, only deleted. See Change Number Assignment Screen. Alphanumeric, 3 positions; display-only.
Last #	The most recent number automatically assigned by the system or set manually. The last number must be greater than or equal to the value in the Start # field. Numeric, 9 positions; required.
Start #	The initial value for a number assignment. Numeric, 9 positions; required.
End #	The highest possible number to be assigned for a number assignment. Numeric, 9 positions; required.
Although 9 positions are available for the *Start #* and *End #* fields, actual field lengths vary. For specific field lengths, refer to the table entitled Available Number Assignments.
Reset date	The date on which you changed the value in the Last # field manually. Enter a reset date each time you update the value in the Last # field. Numeric, 6 positions (MMDDYY format); required (only if last number is changed manually).

Copy Company Info Window (Copying a Number Assignment)

Purpose: Use this window to copy a number assignment to one or all of the companies set up on your system.

How to display this screen: At the Work with Number Assignment Screen, select Copy for the number assignment you wish to copy.

Field	Description
Company code	A code to uniquely identify a company set up on your system. A company contains a single, isolated set of tables and data: it is an organization of financial information, inventory, and customers that is completely separate from another company. Numeric, 3 positions; required.

Field

Description

Company code

A code to uniquely identify a company set up on your system.

A company contains a single, isolated set of tables and data: it is an organization of financial information, inventory, and customers that is completely separate from another company.

Numeric, 3 positions; required.

To copy to one company: Enter the company code to which you wish to copy a number assignment and Select OK.

To copy to all companies: Select All Companies.

Change Number Assignment Screen

To change: Select Change for the number assignment at the Work with Number Assignment Screen to advance to the Change Number Assignment screen. You can change all fields on this screen except the File code field.

See Create Number Assignment Screen for a description of the fields on this screen.

Display Number Assignment Screen

To display: Select Display for the number assignment at the Work with Number Assignment Screen to advance to the Display Number Assignment screen. You cannot change any information on this screen.

See Create Number Assignment Screen for a description of the fields on this screen.

A/P Invoice Upload Values (H69)

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Setting Up General Ledger Values

WNUM OROMS 5.0 2018 OTN