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Accounting Event Check Report

This topic describes the Accounting Event Check Report for Siebel Hospitality.

About the Accounting Event Check Report

An event check is an invoice for an event. An accounting event check is generated for the accounting department of the property that hosted the event. For more information about event checks, see Generating Event Checks.

Event managers create the Accounting Event Check report from information in the Event Check record that is used by the accounting department of the property. The report reflects the line item records listed on the Event Checks Screen, Line Items (Accounting) view, which are transformed into an accounting version. The Accounting Event Check report displays the billable line items separated by their allocations of revenue categories for accounting and accounting downstream systems.

Siebel Hospitality can display and print several event check report views, as follows:

• Accounting View. This is the Accounting Event Check report. This report shows all line items broken down and categorized so all revenues can be tracked against the proper revenue buckets. This report is used internally and not shared with the guest, because every line item is broken down and guests rarely need this level of detail.
• Guest View. This is the Guest Event Check report. This report shows the charges that are relevant to the guest. This report lists the customer charges for all applicable items. For more information about the guest view, see Guest Event Check Report.
• Guest summary. This is the Pro Forma Event Check report. This report shows the charges that are relevant to the guest. This report lists the items for all event checks associated with a specific quote. For more information, see Pro Forma Event Check Report.

In other words, the Guest Event Check report shows the item charges associated with an event, while the Accounting Event Check report shows these items plus the line details that make up each one. For example, if a guest buys a package priced at 1000.00, then the Guest Event Check report shows a 1000.00 package. However, in the corresponding Accounting Event Check report, that 1000.00 is split among the components of the package.

If the Accounting Event Check report is for a package event check, then the report includes a Meeting Package section that displays the meeting package event check, then the report includes a Meeting Package section and an Accommodation section. The Meeting Package section displays the price of each meeting package as 0. In sections other than the Meeting Package section, if a line item is part of a meeting package, then the price of that line item is displayed.

The Accounting Event Check Report is available in views of the Event Checks screen.

Fields in the Accounting Event Check Report

Some fields in the Accounting Event Check Report are listed in Table 131.